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Primavera COLLABORATE 12 Copyright 2012 by Troy Wyatt 1 Primavera P6 In a Complex Healthcare Environment Troy A. Wyatt, Volantic, Inc. Introduction There are many measurable business specific reasons for Enterprise Project Portfolio Management (EPPM). As our business landscape continues to evolve, the need to continually enhance the governance and control of our business processes and of our existing resources and quickly identify key business indicators that influence business decisions is paramount to the success and growth of an organization. Constant change has quickly brought EPPM to the forefront of corporate agendas. Enterprise Portfolio Management when deployed from an enterprise approach and can increase the success rate and return on value the enterprise and build repeatable value in our organizations. EPPM when aligned with the whole enterprise system and processes can produce significant results in value, both from a financial prospective, but an increase in positive culture. Oracle Primavera P6 EPPM and associated applications are implemented for specific uses in complex healthcare environments in conjunction with and architected for ERP integrations and enterprise analytics. The Creation of a central system of truth with repeatable processes and enterprise analytics can provide the needed direction and guidance to the Project Management Office and the wide range of business units and priorities that make up the healthcare landscape. The EPPM implementation and management is a one-stop gateway for all departments and resources within the organization. By directly aligning a well-defined project intake and measurement strategy with EPPM, the complete organization is able to see status and measure value instantaneously and without having to once again log into another system. Portfolio Managers are able to do a ‘GLOBAL’ search for select project analytics such as mandatory resource availability or project alignment to corporate objectives. Using advanced content management; the project progress can be easily monitored and reported on. In addition, Resources and Managers are able to view the entire project or portfolio state, plan their activities and even report directly simply with a single click. This result is a direct savings on the expensive time for the resources and provides a more efficient experience as well. The organizations also benefit from additional cost savings from reduced efforts on follow up from decreased reminder activities. This session will provide a concise road map for the planning, implementation and delivery of Oracle Primavera P6 EPPM and PPM. Volantic will present the value and the challenges of delivering Enterprise Portfolio Project Management across all aspects of a diverse and complex healthcare business landscape. To accomplish this, true “Business Processes” must be pervasive and have the ability to deliver measurable results. By looking at the project selection and delivery process as a whole the business can drive underlying success, EPPM can become a core value creator for both the Project Delivery Resources and the Organization.

Primavera p6 r8 in a complex healthcare environment white paper

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Page 1: Primavera p6 r8 in a complex healthcare environment white paper

Primavera

COLLABORATE 12 Copyright 2012 by Troy Wyatt 1

Primavera P6 In a Complex Healthcare Environment Troy A. Wyatt, Volantic, Inc.

Introduction There are many measurable business specific reasons for Enterprise Project Portfolio Management (EPPM). As our business landscape continues to evolve, the need to continually enhance the governance and control of our business processes and of our existing resources and quickly identify key business indicators that influence business decisions is paramount to the success and growth of an organization. Constant change has quickly brought EPPM to the forefront of corporate agendas. Enterprise Portfolio Management when deployed from an enterprise approach and can increase the success rate and return on value the enterprise and build repeatable value in our organizations. EPPM when aligned with the whole enterprise system and processes can produce significant results in value, both from a financial prospective, but an increase in positive culture. Oracle Primavera P6 EPPM and associated applications are implemented for specific uses in complex healthcare environments in conjunction with and architected for ERP integrations and enterprise analytics. The Creation of a central system of truth with repeatable processes and enterprise analytics can provide the needed direction and guidance to the Project Management Office and the wide range of business units and priorities that make up the healthcare landscape. The EPPM implementation and management is a one-stop gateway for all departments and resources within the organization. By directly aligning a well-defined project intake and measurement strategy with EPPM, the complete organization is able to see status and measure value instantaneously and without having to once again log into another system. Portfolio Managers are able to do a ‘GLOBAL’ search for select project analytics such as mandatory resource availability or project alignment to corporate objectives. Using advanced content management; the project progress can be easily monitored and reported on. In addition, Resources and Managers are able to view the entire project or portfolio state, plan their activities and even report directly simply with a single click. This result is a direct savings on the expensive time for the resources and provides a more efficient experience as well. The organizations also benefit from additional cost savings from reduced efforts on follow up from decreased reminder activities. This session will provide a concise road map for the planning, implementation and delivery of Oracle Primavera P6 EPPM and PPM. Volantic will present the value and the challenges of delivering Enterprise Portfolio Project Management across all aspects of a diverse and complex healthcare business landscape. To accomplish this, true “Business Processes” must be pervasive and have the ability to deliver measurable results. By looking at the project selection and delivery process as a whole the business can drive underlying success, EPPM can become a core value creator for both the Project Delivery Resources and the Organization.

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COLLABORATE 12 Copyright 2012 by Troy Wyatt 2

Core  Deliverables:  

UNDERSTANDING THE "VALUE MATRIX" OF ENTERPRISE PORTFOLIO PROJECT MANAGEMENT. PROVIDE A ROAD MAP TO A SUCCESSFUL IMPLEMENTATION OF EPPM. HOW TO DERIVE A TRUE ROI FROM AN EMMP IMPLEMENTATION.

Understanding the “Value Matrix” of your Healthcare Portfolio To truly understand the Value of an integrated Enterprise Project Portfolio Management system, it is important to view the project goals within the Value Matrix of tools and functions contained within the EPPM architecture and how these are adapted too a companies internal business processes.

Oracle’s Primavera P6 Enterprise Project Portfolio Management facilitates the business processes of prioritizing enterprise portfolios, planning and executing the selected projects and programs to create business value, and tightly integrates project information with financial, HR and capital asset management information. Successful management of these processes ensures alignment of strategy with planning and execution of all of an organization’s projects, supports balanced resource utilization and focuses the most critical resources on the most strategic, highest-return projects, maximizing ROI and allowing for repeatable success while lowering costs and/or increasing revenue. Companies that achieve PPM excellence experience a 19% higher revenue growth rate than those having an informal approach to managing multiple projects across the organization. In short, effective Project Portfolio Management yields results. CIO Magazine Study Almost anyone who has looked into the return on a PPM software investment has seen massive triple-digit returns advertised by these vendors. But is it true? The answer is, "Yes – It can be“. A Total Economic Impact™ (TEI) analysis shows that a comprehensive PPM tool investment is likely to provide an ROI of more than 250% Forrester Report: The ROI of PPM Tools – May 2009

Delivering Business value, EPPM provides maximum value from innovation and business investments. The ability to align strategy, execution and business results’ ensure that all projects & programs are aligned with enterprise objectives. Stakeholders benefit for a single version of the truth where all project related, mission-critical information is within a single integrated solution. This allows the unification of business units and project teams with the goals of the organization. This provides the ability to plan and manage global project activities and project performance performances. The most direct value gained from EPPM is the repeatable predictability of project success. EPPM when implemented as a enterprise focus in the global application architecture will provide improved decision making by enabling the standardization required to better execute enterprise process, enhance productivity and overall business value. By focusing the design and Architecture on very specific and measurable project methodologies, governance and business processes, a rapid and valuable EPPM implementation can be completed. This coupled with analytics, resources value and compliance, are the highest value creators for Enterprise Project Portfolio Management.

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Successful implementation of Primavera P6 EPPM/PPM To achieve success in your implementation of Enterprise Project Portfolio Management, it is very important to spend a measured amount of time planning. There are many pitfalls and challenges associated with this type of application implementation. The challenges exist in both technical and in process adaptation. This section is intended to covey some of the high risk issues that will glean high reward if planned for in advance. The core technical challenges appear in ERP Integration and setup. Documenting the data interchange, data ownership and content source is paramount. The core process issues are the planning of a step-by-step implementation. Thinking ahead will prevent multiple steps to achieve simple actions and reduce the need for customizations. Ingredients for successful implementation: Communication: Create and manage a detailed communication plan involving the various stages of plan down to pilot testing and Go-Live plan. Identify ownership: Stake holders: System and Content owners, collaborators and Power users Identify the Project Team and appropriate Resources: Keep in mind that you need to have a strong Integration resource for ERP data connectivity. Governance is the King: Ensure that all governance and methodologies that will be used for EPPM are identified in the initial design phase. Ensure that there is a plan to provide migration to the EPPM system. Plan ahead for the Project Population: Define the Learning Environments and Change Management Group formations. It is not necessary to replicate the Organization structure as exists in HCM into EPPM. Leverage the flexibility to construct Resource Environments to meet the needs and the extensive scheduling tool. Fit-Gap analysis: This will enable the avoidance of pitfalls and map out the customizations required well in advance. A good Conference Room Pilot (CRP) will be a very useful tool to conceptualize the ultimate solution and phasing. Sign-off from the stakeholders: Obtain consensus on the Configuration/setup document, Business process modification, customizations and content management processes. Training Plan: Training is of paramount importance when moving to EPPM and removes 90% of the resistance from Power users and Self service users. Using UPK and online availability of training kits will be a good idea. Data migration plans: Training Resources, PM and Resource Training must be carefully planned for migration. Some other keys to success that are sometimes overlooked or performed late in the process are to develop your test scenarios in the design phase. Performing this type of work in the early stages of the project will allow seamless testing and verification of the implementation to the defined business goals. Prepare and Stage environments for step-by-step progression and phased department delivery based on strategic value to the business.

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How to derive a true ROI from EPPM

Doing  the  right  Projects,  Doing  the  projects  right….  Integration with the ERP system is the true distinguisher from other EPPM systems; Tight and open integration with ERP provides a great advantage for EPPM. Appropriate configuration and usage of corporate wide reporting and analytics reveals a very large return. The tools within EPPM provide the ability to easily adopt and manage most types of projects and resources that organizations use currently and also provides a platform to leverage future process capabilities The introduction of the portfolio enhances the management population experience and integrates business unit specific dashboards to view, plan and manage their entire business objectives and projects in a single place. Applying integration to ERP data and other enterprise features can be leveraged effectively and provide a more integrated and repeatable project experience. Everything resolves around projects. Resources, programs, capacity planning and demand management when aligned with the core business goals and values yields significant reductions in projects cost and project time to market. EPPM when used to drive status (actuals), performance reporting, and risk management with roles based dashboards is the key to uncovering the value in your portfolio. With the Analytics and OBIEE applications EPPM provides the ability to tightly integrate at the operations level with other ERP modules such as EBS, PeopleSoft, JDEdwards and so on. This allows a seamless integration for the entire suite of applications for the organization with centralized data availability.

Conclusion The Oracle Enterprise Project Portfolio Management application is a powerful and robust tool that can quickly enable change and drive a rapid and measurable change within an organization. The platform adapts and integrates well with all facets of the business. The key to the seamless integration that has been built into the application rests on the AIA connectivity with robust web services. This integration provides “out of the box” functionality. Focusing on Value, design and ROI provides a valuable business case for improving the organizations ability to select and deliver projects across the enterprise. The Oracle EPPM integration strategy supports the evolution of Enterprise Project Portfolio Management expenditure to a strategic investment, driving business results and building competitive advantage.