Upload
office-of-research-information-services-the-university-of-washington
View
2.372
Download
1
Embed Size (px)
Citation preview
Using the Restructured Grants .gov Appl icat ion (Forms B) and Prepar ing for
the February 5 t h Deadl ine
JANUARY 2010
Adobe Forms B &the Feb 5 Deadline
Grant SCIENCE GIM 19 SPONSOR Two day deadline NSF ExplanationContract eGC1 Introduction coversheet SubContracts GIM 13 application research Grants.gov 10 Day Rule export control Help Desk
Protocol EXPERIENCE BUDGET Indirect Cost Rate scope of work Grants.gov GIM 10research strategy APPROVALS national institutes of health Office of
Research IDCbudget justification Compliance PRINCIPAL INVESTIGATOR Adv Budgets
Advance Budgets eGC1 Introduction coversheet Scope of Work SAGEIndirect Cost Rate research 5 Day Deadline export control LEARN Grants.govProtocol GIM 13 BUDGET Contract COST SHARING Grants.gov GIM 10Sponsored projects research strategy APPROVALS Research EXPERIENCE
PRINCIPAL INVESTIGATOR budget justification Students applicationReady to Submit Grant SPONSOR SCIENCE Human Subjects SPAERC
Explanation SFI
Research Administration
“Expertise in all aspects of research administration is critical to facilitate and support cutting edge scientific
discovery at the University of Washington”
Today’s Agenda
Forms B changesTop Grants.gov & NIH submission errors UW Business process
Performance site GIM 19 - UW Deadlines OSP is your research administration partner
New NIH requirement for RCR (Responsible Conduct of Research)
Q&A
RestructuredNIH Forms B
Introduction
NIH restructured application forms and instructions are required for deadlines after 1/25/2010
Competition IDNew form applies to nearly all types of
applications R, T, D, K, U, SC, G, P, Fellowships
Read the RPA or program announcement carefully
Applies to both new and resubmissionsNew forms are available on Grants.gov
Forms B – General Info
Applications submitted with the old forms will be delayed Validation will not pass at Grants.gov submission
Summary of changes can be found at http://enhancing-peer-review.nih.gov/docs/application_changes.pdf
School of Medicine checklist for restructured application instructions
Short Summary of Changes
1. Research plan reformatted & reduced to 12 pages or less
2. Facilities & Resources have modified requirements
3. Biosketch now begins with a personal statement
1. Research Strategy - NEW
Restructured Research Plan attachmentsOLD – 3 sections
Background & significance Preliminary studies/progress report Research design & methods
NEW – Research Strategy with 3 parts Significance Innovation Approach
Research Strategy
Single PDF fileSignificanceInnovationApproach contains overall research
description and 2 sub-sections Preliminary studies for new applications Progress Report for renewal/revised applications
List of publications moves to section 5.5.5
Reduced to 12 pages maximum for R01
2. Facilities and Other Resources
RequirementsDescribe how scientific environment will
contribute to probability of project successEarly Stage Investigators (ESI) must describe
institutional investment in the success of the investigator
This section is located: SF424 R&R Other Project Info PHS 398 Resources Format page
3. Biographical Sketch
Part A = NEW personal statementParts ABC become BCDNo more than 15 publications
Selections based on how recent the publication, importance to the field of research, and/or relevance to the application
4 page limit (no change)
Handout
Table of Forms B Page LimitsChecklist for Preparing a Submission-Ready
Application
Distributed todayPosted to the OSP website
Top Grants.gov Submission Errors
1. Application requirements not met2. Budget miscalculations (e.g. rates, exclusions,
dates, totals match to 424)
3. Dates do not match between periods/forms4. Budget totals do not match across all forms5. Invalid / inconsistent / missing data
(e.g. federal id, budget, resource or data sharing, match to 424, Co-PI for NIH)
Top NIH Submission Errors
1. Co-PI role used by mistake (use co-investigator instead)
2. Documents not in PDF format3. Miscalculation of effort (use person months
not percentage of effort)4. eRA Commons user profile errors
o Login credentialo Degrees
Helpful Tips
RO1 opportunity PA-07-070 now uses opportunity PA-10-067
Read program announcement and Grants.gov instructions before and during the prep process
Create a timelineDouble-check that all attachments are
included before routing application for approval
NIH Help
NIH eRA Commons – http://commons.era.hin.gov/commons
Avoid Common Errors - http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
SF424 User Guide - http://grants.nih.gov/grants/funding/424/#inst
Review Process May Take Longer
We anticipate:Large number of submissions nationallyMore error reports from Grants.gov and eRA
Commons Therefore:Proposals received only by the 2 day deadline
may very likely not make it through submission process
Waivers will not be approved for proposals that miss the 2 day advance deadline unless they
fall under the GIM 19 Guidelines
SAGE
Grant Runner Supports NIH R01, R03, R21 with modular budgets Forms B incorporated
SAGE Budget (preparation tool) Auto-populates salaries and rates; calculates totals Import #s to eGC1 Budget page & attaches excel
spreadsheet
Help features are available throughout SAGEClick the <help icon> to view additional
information regarding Grant Runner functionality
UW Training Options
Grants.gov Training Register on-line Two classes offered January 13th and 14th
How to Prepare a Basic Budget – coming soon
OSP Learning page http://www.washington.edu/research/main.php?page=ospLearning
OSP Business Process
Performance Site
Sponsor forms request the primary performance site
This data may be used to calculate F&A rate
Therefore-Use locations in the F&A Rate Agreement
(GIM 13)List multiple locations if split rates are usedEnter performance site on the R&R Project/
Performance Site Location(s) form page
Performance Site LocationsF&A Rate Primary Site Location
56% On Campus (including Harborview)
4333 Brooklyn Ave NE, Box 359472, Seattle, WA 98195-9472
26% Off Campus Actual performance site address
66% South Lake Union (SLU sites)
815 Mercer Street, Seattle, WA 98109-4714
75% Primate Center (other) Washington National Primate Center, Box 357330, Seattle, WA 98195-7330
44% Primate Center (core) Washington National Primate Center, Box 357330, Seattle, WA 98195-7330
17% Applied Physics Lab (APL) 1013 NE 40th Street, Seattle, WA 98105
Multiple Locations – Split Rates Primary location, Secondary location, etc.
Deadlines - Important for successful submission!
Application Due to OSP – GIM 19:10 working days prior to the submission
deadline with all business components completedExcludes the science (Research Strategy).
5 working days prior to submission deadline with all proposal components completedIncludes the science (Research Strategy).
12noon 2 working days prior to submission deadline with Ready To Submit=Yes on the eGC1
Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
January 2010
Sun Mon Tue Wed Thu Fri Sat
31 1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28
February 2010
10 DayDeadlin
e
5 DayDeadlin
e
2 DayDeadlin
e
SponsorDeadlin
e
Ready to Submit
When am I really ready to submit?√ All required eGC1 fields completed√ All COMPLETED sponsor required forms attached√ IRB or IACUC studies/protocol approval dates or JIT√ Attached paperwork for subcontracts or consultants√ Research plan and budget is attached in FINAL form√ Attachments are in correct format√ IDC rate is in accordance with GIM 13√ Any required approval waivers granted
Then RTS = YES
For the greatest grant success and
positive work relationships, adopt a team
approach
OSP is Your Partner
Contact your OSP Administrator if you have questions during the preparation phase Provide context for your questions (i.e., specific
sponsor instructions, not your interpretation) Consolidate your questions for the best use of
everyone’s timeLeave a trail of information breadcrumbs for
all reviewers Justify exceptions or complicated
arrangements/budgetingPre-reviews of applications is not standard
Help at UW
Help Guide – Grant Submission via Grants.gov http://www.washington.edu/research/oris/learning/gg_guide
OSP Grants.gov Help Desk UW policy & procedure questions [email protected] or 206-685-4362
SAGE Help Desk eGC1, Budget & Grant Runner questions [email protected] or 206-685-8335
Peer Mentors http://www.washington.edu/research/main.php?page=
ospMentors
Responsible Conduct of Research (RCR)
Requirement
Training Requirement
NIH is requiring a different set of RCR standards for all NIH training grants Face-to-face instruction required Online instruction may additionally be used
Notice Number: NOT-OD-10-019
NSF already requires RCR training of students and postdoctoral researchers supported by NSF
http://www.washington.edu/research/main.php?page=rcr
Presentation Recap
Forms B – required for deadlines after 1/25/2010
Top Submission ErrorsPrimary Performance site – GIM 13GIM 19 – UW deadlinesNew RCR requirement for NIH training grantResources
Ask your PIs to start working on their personal statement for biosketch early in the process
Q & A Discussion Panel
Craig Johnson, Administrator - OSPKim Littlefield, Administrator – OSPLynne Chronister, Director - OSP