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Objective
Executive Assistant Employment Opportunity
Seeking Immediate
Professional, Reliable, Dedicated, Dynamic and Creative Executive Assistant with 15 plus years of experience possessing extensive knowledge and proven skill set in supporting CEO/President/VP and other C-Level Executives, Directors and Managers in a multi-support , fast paced and demanding environment seeking a challenging and rewarding opportunity supporting executive management in a world class organization.
Hello! I am Paula George, I have over 15 plus years of experience in Executive Support Services with extensive hands on experience and knowledge in supporting C-Level Executives with single and multiple locations including virtual/remote support.
As the saying goes "picture tells a thousand words", I am proud to state that I am a recipient of several awards and recommendation from several organizations.
I am Professional, Reliable, Confidential, Flexible, Proactive, Resourceful, Efficient, Detailed & Deadline Oriented. I have extensive knowledge & experience in complex calendar management including sorting & filtering requests for CEO/Executive Managements time while ensuring priorities are met in a timely manner.
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Professional SummaryProfessional, Reliable, Confidential, Flexible, Proactive, Resourceful, Efficient, Detailed & Deadline Oriented. Liaison between office staff, management and the CEO/VP/CFO.Deliver critical information through superior written and verbal communication skills.Act as a gatekeeper for the Executive & Interact with staff at all levels in a fast paced environment.Extensive knowledge & experience in Domestic & International travel arrangements & expense reports.Extensive knowledge & experience in complex calendar management including sorting & filtering requests for CEO/Executive Managements time while ensuring priorities are met in a timely manner.Plan conference calls & meetings including the logistical arrangements for international conference calls and meetings.Assist with the planning and execution of logistics of Board meetings and other senior management meetings both on and off-site.Manage highly sensitive investor and firm-wide information including all contracts, paperwork, and documentation.Work closely with the CEO in dealing with investors, investment bankers, fund managers and attorneys.Strong ability to compose and edit Letters, Reports, Memos, E-mails, Proposals.Profound ability to transcribe and record meeting minutes with Exceptional record maintenance skills.Social Duties including organizing parties & events, planning trips, dinners and meetings for family members.Multiple time zones Remote Support/Virtual Support.
Key AccomplishmentsIncreased productivity and attained results required by executive management in shortest time.Increased efficiency through producing office standard documents for invoices, contracts, company letterhead, and business cards.Recognized for financial acumen, successfully managing AP/AR, invoicing, and vendor accounts, conducting due diligence and reconciliations, and creating targeted reports. Offered dedicated service to clients/vendors, and continually identified new opportunities.Maximized productivity of sales teams through tracking hours worked and level of completion, ensuring resource availability, and providing status reports to CEO and Project Manager.Facilitated advertising expansion efforts through devising unique artwork templates, researching untapped markets, and updating ad accounts.
Awards/Recognition
2012 Global Executive Support Excellence Award 2008 Regional Leadership Award 2007 SQA (National) & 2007 Star Performer Award 2006 Executive Support Performance Award 2004 National Executive Assistant Performance
Award
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EducationExecuTrain – PowerPoint 2003 Level 2ExecuTrain – Excel 2003 Level 3AMEX – Code of Conduct TrainingAMEX – Security & Privacy Awareness TrainingAMEX – Anti-Money Laundering TrainingBachelor’s Degree in Business AdministrationDiploma in Computer TechnologyCertification in Baker Hill/One Point
SkillsMicrosoft OfficeWindows XP, Vista, 7, 8WordExcelPowerPointProjectPublisherAccess E-Mail & DatabaseOutlookLotus NotesEvents Online
Accounting & SalesSalesForce.comGreat PlainsBaker HillOne PointAFS/Hogan@WORKConcurHoovers & One SourceCRM Microsoft DynamicsZevez Amex SystemsAriba BuyerAXIOM Travel & Shipping@WorkBrassRing/Global TrackCSO, GIS & IKONFMIS/FDSIMSWRoadmap
• Accounts & contacts• Task & event tracking• Customizable reports• Opportunity tracking• Customizable sales process• Email templates & tracking• Mass email• Campaigns• Product tracking• Contract management• Customizable forecasts• Analytics snapshots• Workflow & approval automation• Sales teams• Territory management• Track Sales Pipeline• Trained new hires• Administrator access
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Experience☼ Provide direct executive-level administrative support to Founder, Chairman and CEO, President, Vice President,
Director of Technology & Operations with twelve direct reports with demonstrated ability to improvise, improve procedures, and meet demanding deadlines.
☼ Extensive experience in complex calendar management including sorting & filtering requests for CEO/Executive Managements time while ensuring priorities are met in a timely manner.
☼ Planning & Coordinating major meeting logistics for the site (i.e. conference calls, face-to-face meetings and sales meetings). This includes finding proper venues, refreshments, schedules, equipment, compiling and issuing agendas, and other details involved in organization of these events.
☼ Right-Hand Person: anticipating needs, dealing with the unexpected, acting as liaison between executive staff, handling confidential matters. as liaison between Executives, Investors and other Departments to ensure proper communications & reporting practices.
☼ Coordinate travel arrangements (flights, accommodations, ground transportation, schedules, etc.) and complete expense reports in a timely manner.
☼ Design, create, maintain, wrote and edited articles for company’s monthly employee newsletter with circulation of 250 employees.
☼ Develop and maintain Master filing system for contracts, proposals, subscription agreements, partnership agreements and other vital documents.
☼ Receiving, updating, composing and editing letters, memoranda and general correspondence, taking and distributing minutes of meetings, managing records, maintaining contacts in Outlook.
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Experience, cont.
☼ Other duties may consists of and/or not limited to outside personal duties for Chairman/CEO such as: picking up and/or ordering supplies as request, taking vehicle for servicing, booking travel for family, taking care of personal issues that arise.
☼ Organizes various programs, events, meetings and/or conferences by arranging facilities and caterers, as well as issuing invitations and event details to all involved.
☼ Collected and analyzed a wide variety of team reporting.☼ Produced monthly mailers and email messages to solicit potential clients.☼ Assisted the region on identifying new accounts and creating market specific sales blitz campaigns and
championed monthly regional conference calls .☼ Inbound and outbound sales related calls with customer service resolutions.☼ Processed customer orders, sales invoices and collections.☼ Administered a large volume of vendor payables.☼ Ensured effective support of incoming customer calls (local and international).☼ Tracked team timesheet and vacations schedules to maximize efficiency.☼ Guided outgoing shipments, processed purchase orders, payables, shipping & purchasing.☼ And much more.
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Attributes Positive Attitude, Reliable, Ethical, Resourceful and Result Oriented
Motivated, Disciplined, Team Player, Structured & Strong organizational and
Time Management skills.
Confident and persistent – not afraid to pick up the phone
Able to work to targets independently and as part of a wider team.
Rapidly build rapport on the telephone with potential sales contacts
Understand the sales process with knowledge of Methodology
(SalesForce.com).
Understand the technical aspect of a sale and communicate the business
benefits.
Excellent Communication and listening skills & Ability to manage relationships.
Excellent knowledge of industry and products.
