Pacific WorldOpening up new perspectives in conferences management

We believe…

Exceptional environments and extraordinary experiences help to open up new perspectives promoting interpersonal communication.

The world change, technologies helps shorten distance but nothing can substitute the human contact, the face-to-face communication.

We create, plan and arrange…

Unique settings for interpersonal communication, empowering our partners in the pursuit of their goals.

Pacific World is the key to seeing things with different eyes…

Pacific World

We are connected to global realities,but with an approach based on adeep knowledge of the possibilitiesoffered by each local environment.

We are inspirational designingstrategies that will have ameasurable impact on your business.

We are empowering providing uniqueexperiences that help to set free ideasand impulses that help you to tackleyour daily challenges.

Inspirational Empowering

We are

Connected

A History of Excellence

CongressesProfessional Organiser

We combine PCO services, high qualityDestination Management and CreativeCommunications in-house along withextensive logistical experience to offera distinct advantage to associationmeeting organizers.

30 years of experience3.000 events successfully managed(including Congresses from 200 to4.000 delegates).30 Destinations around the world withPacific World team.30M customers from 20 markets aspart of the TUI Travel PLC, the numberone international travel group withover.

Our specialised PCO team is one of our most valuable resources: a dinamic, proactive staff, with longlasting experience managingprofessional conferences and medical and scientific meeting and congresses.

Rigurous quality control

Strong PCO knowledge

• Versatility & Flexibility

• Purchasing power

• Negotiation leverage

Efficient and detailed budget management

Proffesional procured suppliers

• Experience & experstisePowerful technology

PW key for success

PCO expertise: Best in class operational deliveryHighly qualified team with extensive PCO experience and unequalled local knowledge that deliver congresses with great attention to detail.Our staff work as advisors and consultants, focus in provide tailored solutions, offer a professional and efficient service adding timeliness, financial responsibility and superb suppliers management.

Excellence in customer careEach congress is tailor-made and we are involved every step of the way: from conception and planning, to on-site organization. A strategic approach based on understanding your objectives, needs and resources.

Global presence: Quality controlStrong relationships with key local partners and an international presence allow us choose suppliers based on their quality delivering services but also make exclusive arrangements , negotiate the competitive rates and contract terms.

Powerful technologyOur strong and sophisticated software enable us to efficiently manage the technical and scientific secretariat.

Congresses byPacific World

Members of:

EIBTMPacific World Spain from 2004

IFRA 2012Pacific World Spain

Official agency:

Full PCO Services PCO Services

Core PCOAt Pacific World we believe in buildlong term relationship to cover needsand interest of the stakeholdersinvolved in a Conference.

Outsourcing the planning andorganisation of meetings andconferences with Pacific World allowassociations optimise resources leavinglogistics and budgeting issues in handsof a PW permanent contact.

Powerful TechnologyA powerful and reliable software is animportant asset in the conferencemanagement.

At Pacific World we continuously workto offer the most advanced technologyavailable for Congress management.

Our aim is offer a full coverage ofonline registration, accommodation,abstract and exhibition management.

Powerful Technology: Technical Secretariat

Reliable softwareOur software allows to register,edit personal data, book and payservices on a secure server through a personal username andpassword.

Delegates accessDelegates are able to access,view and edit online thesubmitted data.Whenever they want to add moreServices they only have to accessthrough their personal login andpassword to do it.

Committee accessWith an special password, theOrganizing Committee can consultthe list of participants, status of sales, and other submitted data.

Software embedded in our websitePacific World conference managementsystem is embedded in our free ofCharge website layout.

Suitable websiteOur free of charge website includesAccess to Accommodation, Registration,Transportation, Tours and Flights services.

Versatile system: User roles

Different user roles with different rights in order to allow each specific user group to easily access and undertake their specific tasks.

Abstract Submission and Evaluation Setup

Abstract submission process includes submission, review and judgment by the scientific committee and final evaluation and allocation of abstracts.

Abstract Management: Submission

Options to abstract submission and withdrawal (multiple abstracts per submitter/author), automated online validation (form and completeness) of submitted abstract, possibility to add co-authors, select main author or presenter, upload the abstract file and make configuration changes and publish abstract.

Powerful Technology:Scientific Secretariat

Abstracts & ProgrammeManagement

A powerful web-based abstractmanagement system tailored for

conference specific needs.

Abstract Management: Review

Different functions for reviewers: Review and rate abstracts according the event configuration, review only certain categories, overview of open and completed tasks along with various filter functions.

Program: Setup and Creation

Flexible and efficient creation and modification of the congress program.

Abstract Management: Overview

A wide range of functions for the Scientific Committee: Final overview and evaluation of abstracts regarding quantity and quality, flexible setting of a rating threshold, final acceptance or decline of individual abstracts, see abstracts with the corresponding voting suggestions, among others.

Congress visitors: Personal Program

Access to a personal program module, which allows to look up the entire program in different views, with different search functions and supports the creation of a personal program/schedule which automatically includes already booked courses and own presentations.

Export

The Export Module can be used to define and generate individual Customer Exports of the data in various formats.

Powerful Technology:Scientific Secretariat

Abstracts & ProgrammeManagement

A powerful web-based abstractmanagement system tailored for

conference specific needs.

Marketing supportWe offer advise, consultancy andsupport to raise the profile of yourCongress.

Printed and digital solutions, ideas tomaximise the impact of social events,customised promotional plans, etc.

Customised marketing material

Printed and digital marketing solutions to raise the profile of your meeting: posters, flyers, programme, brochures, etc.

FREE Promotional kit

In some of our preferred Congresses Destinations , free of charge destination leaflet, postcards and minutes design!

Digital Marketing

Web design according to the Congress needs. Web positioning consultancy and web positioning packs in order to increase website visibility and traffic. Advise in 2.0 tools.

Partnership negotiation

Our purchasing power allows us offer partnership solutions in order to increase the Conference revenue or offer advantages to delegates.

Marketing Support

Promotional support

Tailored promotional plans according to the Congress needs.

Marketing at Social events

Ideas to improve the impact of social events event included in the Congress programme.

Sponsoring&

CommunicationPacific World PCO search for sponsors or patrons for congresses, events or specific projects, understanding sponsorship as a means of funding a congress.

As we consider that communication is the key for an event to be effective, we also offer solutions tailored to your communications and PR needs.

Sponsoring

Work methodology:

Feasibility studyPreparation of dossier for potential

sponsorsSearch for and contact with sponsorsCommercial display; search for

exhibitorsSponsorship of events by category

(Gold, Silver, etc.) or small sections (sessions, dinners, etc.)

Communication

Based on the objectives of the event,we organise the main communicationtheme and apply the most suitabletechniques and tools to achieve theseobjectives.

Managing the contents of thecongress:

Audiovisual recordingsMaterials for later dissemination ReportsSummary of speechesInternet spaces

Information management; pressoffice

Managing relations with the media:press releases, press dossiers, pressconferences, interviews and Increasethe dissemination of the keyconclusions of a congress.

Sponsoring&

Communication

Services for ExhibitionsAt Pacific World we are experts managing complex logistics.

We plan, arrange, organise and manage a wide range of services for tradefairs always negotiation competitive rates and conditions: hotels, individual and group transfers, tours, catering, security, venue logistics among others.

We care

We care!

Environmental and Sustainable Development Department

As part of TUI Travel PLC, Pacific World applies environmental and sustainable best practices followed by the group’s Environmental and Sustainable Department: cutting consumption, using resources responsibly, promoting and helping local culture and taking part in actions and initiatives to preserve nature and encourage environmental awareness.

Check TUI Travel PLC sustainable report here!

Pacific World: Corporate Responsibility.

Organising congresses in a rational way can contribute to promoting new models that are not aggressive to the environment and are socially and culturally enriching.

We believe in a sustainable world. This is why we work hard to offer services and deal with suppliers that work actively towards the conservation of the environment and cultural assets, while still meeting the high expectation of delegates.

We offer you advise on how to apply sustainable practices in your next Congress: recyclable or recycled marketing materials for conferences, tailored green plans and solidary actions to be included in the programme.

Satisfaction

As a partner, PW Spain has been representingthe EIBTM brand in a professional and friendly manner with high levels of customer service for our visitors.The attention to detail, the easy of the working relationship are some of the factors that we most value from their work. Nothing is too much trouble!

June ClarkManager - Hosted Buyer ProgrammesEIBTM - Reed Travel Exhibitions (UK)

Pacific World Spain

We were all hugely impressed [with the complete service provided by PW Scotland]. You went way over and above the call of duty to make this work well for us [and] you were firmly in control of all elements.

Exxon Mobil 2009 International Conference

Pacific World Scotland

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Representing our brand in a professional and friendly manner

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Controlling all elements“

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Awards2011 SITE Crystal Award

“Most effective team effort in producing an incentive program or event” – Pacific World China

2011 Eventoplus Award “Best Sports Event of the Year”

Ultramar (Pacific World Spain) TUI Marathon: A green and sustainable marathon

Pacific World Awards

2009 Eventoplus Finalist “Best Congress”

IBA Conference October 2009 - Madrid

Pacific World AwardsOur success is yours!

Thanks to clients as you we had the chance to create and manage inspiring projects!

TeamExcellent logistic management, passion for challenges, customer obsessed…

Productivity is our driving force!

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Pacific World PCO EMEA

Teresa IbáñezSales Manager PCO

C/Diputación 238 3ª 08007 Barcelona

Tel.: +34 93 482 72 60Fax: +34 93 318 39 93teresa.ibanez@pacificworld.com

Contactwww.pacificworld.com