Organization of Office Activities

The Physical OrganizationBy : Mr. Avid Briceño

ReviewBusinesses are organized both

1. Structurally – Organization Charts

2. Physically – Office Layouts

MANAGER

Sales Manager

Advertising Clerk

Marketing Clerk

Procurement Manager

Warehouse clerk

Stock Control Clerk

EQ:1. What do we mean by

Office layouts?2. What are the two types of office

layouts? 3. What are advantages and

disadvantages of each layout?4. What alternative layout allows us

to make good use of advantages and avoid as much disadvantages?

What are Office Layouts?

• The Office Layout is the environment in which employees work.

• It determines the following:

1. The way in which resources are placed in the office eg: employees, desks, equipment.

2. The amount of space provided.

Types of Office Layout

There are 2 main types of office layout:

1. Cellular – also known as enclosed layout.

2. Open-plan – also known as flexible layout

Label the following layouts

Open plan? or Enclosed?

Open Plan or enclosed?

Open-Plan or enclosed?

Enclosed Open-planTry describing what you see. Describe the layouts.

Features: Cellular Office Layout

• this is a very traditional style of layout • consists of small individual rooms occupied by

one or two people.

Features: Open Plan Layout

• consists of a large open room with no dividing walls or partitions.

• Employees from different departments work together in the same area

• In order to give some privacy screens/dividers are used hence creating cubicles.

Think about advantages and disadvantages of the Cellular Office layout

Cellular Office Layout

Advantages Disadvantages

Cellular Office Layout

Advantages• More privacy (none to

overhear private conversations)

• More security of documents and belongings

• Ability to design their working environment to suit their working style

• Less distractions

Disadvantages • Staff can feel isolated• Staff may not feel part

of a team• More costly to build • May not have access to

natural light or ventilation

• Difficult to supervise employees

Think about advantages and disadvantages of the Open-plan layout

Open-Plan Office Layout

Advantages Disadvantages

Open-Plan Office LayoutAdvantages• Easier to build and rearrange• Gives ease of access to

natural light and ventilation• Easier to communicate with

others• Easier to supervise

employees• Cheaper to maintain• Better use of space• Promotes team spirit

Disadvantages • Security (theft may be a

problem; it may be easier for unauthorized personnel to access confidential files)

• Lack of privacy – overheard conversations

• Encourage idle chatter between employees

• Too many distractions may cause employees to take longer to accomplish a task

What type of layout is this?

Notice anything

new?

Alternative Method:Acoustic Screens or virtual Layout

Combine the advantages of both open-plan offices and cellular offices and reduce their disadvantages.

• Allow natural light and ventilation• Offer privacy where needed• Easy to rearrange• Allow for supervision• Are cost efficient

Cellular Open Plan Acoustic Also known as Enclosed layout Flexible layoutDescription are a very traditional style of

layout that consists of smallindividual rooms occupied byone or two people.

consists of a large open roomwith no dividing walls orpartitions. The employees fromdifferent departments work together in the same area. In order to give someprivacy screens/dividers areused hence creating cubicles.

Combine the advantages of both open-plan offices and cellular offices and reduce their disadvantages.

Advantages • More privacy (none to overhear private conversations)

• More security of documents and belongings

• Ability to design their working environment to suit their working style

• Less distractions

• Easier to build and rearrange• Gives ease of access to natural light and

ventilation• Easier to communicate with others• Easier to supervise employees• Cheaper to maintain• Better use of space• Promotes team spirit

• Allow natural light and ventilation

• Offer privacy where needed

• Easy to rearrange• Allow for supervision• Are cost efficient

Disadvantages • Staff can feel isolated• Staff may not feel part of a team• More costly to build • May not have access to natural

light or ventilation• Difficult to supervise employees

• Security (theft may be a problem; it may be easier for unauthorized personnel to access confidential files)

• Lack of privacy – overheard conversations

• Encourage idle chatter between employees

• Too many distractions may cause employees to take longer to accomplish a task

• Minimal to those of both open and enclosed layouts

Pair up with the person beside you to label some layouts

Identify the office layouts• Open-Plan Layout• Cellular Layout• Acoustic Screens

Layout

Identify the office layouts

• Open-Plan Layout• Cellular Layout• Acoustic Screens

Layout

Open-Plan Layout Cellular Layout Acoustic Screens Layout

Identify the office layouts

• Open-Plan Layout

• Cellular Layout• Acoustic Screens

Layout

• Open-Plan Layout

• Cellular Layout• Acoustic Screens

Layout

Identify the office layouts

Identify the office layouts

• Open-Plan Layout

• Cellular Layout• Acoustic Screens

Layout

Identify the office layouts

Identify the office layouts

Thanks for your keen attention and cooperation.

Please write the extended activity.

Have a nice day