Creating YOURSAFETY IMPRINT SAFELY

Legal Liability and the Safety Professional’s duty of care:Ministry of Housing and Local Government v Sharp (1970)

Lord Denning

“The duty to use due care in a statement arises not from any voluntary assumption of responsibility, but from the fact that the person making it

knows, or ought to know, that others would act on the face of the statement being correct”

‘What that statement of Lord Dennins really says is that if you give advice it may reasonably follow that someone will act on that advice and

therefore the advice must be accurate.’

The Safety & Health Practitioner December 1998 (27) Article by Paul Jones

Bacon’s Essays of Studies P202

‘Reading maketh a full man, conference a ready man, and writing an exact man;and therefore, if a man write little, he had need have a great memory;if he confer little, he had need a present wit; and if he read little,he had need much cunning, to seem to know that he doth not.’

C1600

CreatingYOUR

SAFETY IMPRINT SAFELY

A Practical Solution to Introducing and Maintaining Safety at Work

Copyright Clive Burgess© 2011

Notes on

A Practical Solution to Introducing and Maintaining Safety at Work(OHS) Risk/Cost Control System

Your footprint in Five steps Making your imprint

Benchmarking and Best Practice Reviewing your companies existing safety system. (PIREM)

1: Process 2: Impact 3: Regulate 4: Execute 5: Maintain Reviewed – To observe action points had been triggered and were noticeable1: Process (OHS) Risk/Cost Control System – Step OneBEHAVIOUR Co-operation and Review Review Behaviour patterns and trends, gain co-operation by involving the workforce from the start of your safety project.GAP AuditingReview your existing health and safety policy and procedures to find out what already exist and what is missing.2: Impact (OHS) Risk/Cost Control System – Step TwoORGANISATION Coordination and CompetitionReview your Organisation to find out how your workforce operates in relation to your existing health and safety policy and procedures. How are these processes coordinated by the workforce and the management team? Does this give you a competitive edge? Is it safe? Lean productive unitsConduct a general risk assessmentSpecific Topics3: Regulate (OHS) Risk/Cost Control System – Step ThreeGUIDELINES Conditions and Competence Documented – Diaries, Audits, Research Files, Activities Files, Database, Leaflets etc4: Execute (OHS) Risk/Cost Control System – Step FourPLAN Implementation and ControlImplemented – Pro-active involvement, influencing the situation, involving others5: Maintain (OHS) Risk/Cost Control System – Step Five Maintained – Challenging the status quo, Employee surveys, facing reality

If you are creating your (OHS) Risk/Cost Control System from scratch work backwards from step five to step one.

CONSULTATION Manage Information Consultation, communication and reporting

Keeping control of the situation: Use this acronym to manage your paperwork flows and to create an auditable trail

Making your imprint last

Glossary: Charter > Vision > Goal > Policy >Expectation > Intent > Value > Behaviour > CommitmentCharterthe fundamental principles of an organization; constitution‘The Charter of the United Nations’Visionthe ability or an instance of great perception, esp. of future developments ‘A man’s vision’Goalthe aim or object towards which an endeavour is directedPolicya plan of action adopted or pursued by an individual, government,party, business, etc.Expectationan attitude of expectancy or hope; anticipation‘to regard something with expectation’Intentsomething that is intended; aim; purpose; designValuethe moral principles and beliefs or accepted standards of a person or social group ‘a person with old-fashioned values’Behaviourmanner of behaving or conducting oneselfCommitmentan obligation, promise, etc. that restricts one's freedom of action

DIMRC - These should be Documented, Implemented, Maintained, Reviewed and Communicated

Documented – Diaries, Audits, Research Files, Activities Files, Database, Leaflets etcImplemented – Pro-active involvement, Influencing the situation, Involving othersMaintained – Challenging the status quo, Employee surveys, Facing realityReviewed – To observe action points had been triggered and were noticeableCommunicated – Through direct ‘face to face’ contact - leaflets

TEAMWORK Manage People1: Process: BEHAVIOUR CO-OPERATION and REVIEW 2: Impact: ORGANISATION COORDINATION and COMPETITION3: Regulate: GUIDELINES CONDITIONS and COMPETENCE4: Execute: PLAN IMPLEMENTATION and CONTROL5: Maintain: OBSERVE MONITOR and MEASURE

PLAN IMPLEMENTATION and CONTROL > ExecuteWe want you to come to work and go home without harmThe Charter: Vision, Values & Behaviours. CommitmentThe Policy: OHS&E Safety Everywhere, EverydayThe Goal: Zero Harm Safety Everywhere, EverydayBEHAVIOUR CO-OPERATION and REVIEW > ProcessHow we do things around hereThe Commitment: Providing Safety and Preventing Harm to AllThe Expectations: Living up to ‘Safety Its My Responsibility’The Culture: Behaving Safe, without Harm, Identifying HazardsGUIDELINES CONDITIONS and COMPETENCE > RegulateWe want you to follow these rulesThe Systems: Documentation and Data for Safe Operations Practice, Controlling RisksORGANISATION COORDINATION and COMPETITION > ImpactWe want you to do this using these to produce that The Organisation: Support through Consultation, Communication and ReportingThe Leadership: Offering Guidance, Direction and Support, Honest and TrustworthyOBSERVE MONITOR and MEASURE > ControlMaking your imprint last Keeping control of the situationReduce risk by assessing the situation Remove, reduce or contain hazardsDocumentation (paper flow) Auditable trail

BEHAVIOUR: Making your imprintCO-OPERATION and REVIEW > Process

1: Process (OHS) Risk/Cost Control System – Step OneCo-operation and Review Review Behaviour patterns and trends, gain co-operation by involving the workforce from the start of your safety project.GAP AuditingReview your existing health and safety policy and procedures to find out what already exist and what is missing.

How we do things around hereThe Commitment: Providing Safety and Preventing Harm to AllThe Expectations: Living up to ‘Safety Its My Responsibility’The Culture: Behaving Safe, without Harm, Identifying Hazards

Identify responsibility and accountability

Hazard identification, risk assessment, and control of risks

Communicated – Through direct ‘face to face’ contact - leaflets

Keeping control of the situationReduce risk by assessing the situation Remove, reduce or contain hazardsDocumentation (paper flow) Auditable trail

Perception, knowledge and practices of employees in relation to health and safetyObserve the systematic interaction of people, machines in relation to the work environment. Consider the organisational and cultural factors, which effect the actions or activities performed to complete the task.

There are many different behavioural safety systems on the internet

ORGANISATION: Making your imprint COORDINATION and COMPETITION > Impact

2: Impact (OHS) Risk/Cost Control System – Step TwoCoordination and CompetitionReview your Organisation to find out how your workforce operates in relation to your existing health and safety policy and procedures. How are these processes coordinated by the workforce and the management team? Does this give you a competitive edge? Is it safe? Lean productive unitsConduct a general risk assessmentWe want you to do this using these to produce that

The Organisation: Support through Consultation, Communication and ReportingThe Leadership: Offering Guidance, Direction and Support, Honest and TrustworthyRisk AssessmentsRisks (elimination, substitution, engineering controls, administration controls, personal protective equipment, and purchasing goods and services)Contingency preparedness and responseCommunicated – Through direct ‘face to face’ contact - leafletsKeeping control of the situationReduce risk by assessing the situation Remove, reduce or contain hazardsDocumentation (paper flow) Auditable trail

Performance indicators for various elements of workplace Organisational Health and Safety (OHS)

Indicators LeadershipConsultativeInformationPlanningTrainingRisk ManagementHazard identificationRisk assessmentRisk controlInjury ManagementFirst aidRehabilitationWorkers compensation

MANAGEMENT Manage Operations Keeping Control of the SituationElements required for a health and safety plan – Dr Niki Ellis 2001

Vision: What the organisation aspires to in health and safety and why.

Values: Important principles in doing health and safety, and probably more about why.

Goal: What the organisation wants to achieve overall for health and safetywithin the timeframe of the plan.

Indicators/targets for the goals: The measures that will be used to assess progress towards the goals and the change expected between now and the defined time in the future using these measures.

Key priority areas (KPA): Priorities for action in the period of the plan.

Objectives: What the organisation wants to achieve in the timeframe for each KPA

Strategies: How the organisation intends to achieve its objectives. Subheadings are needed within strategies to describe task, timelines and accountabilities (who is accountable for getting this done)

Documentation (paper flow) Auditable trail

Keeping control of the situationElements of Implementation for a Risk Management System

1. Identify responsibility and accountability2. Training and competency3. Consultation , communication and reporting4. Documentation and data control5. Hazard identification, risk assessment, and control of risks6. Risks (elimination, substitution, engineering controls, administration controls,

personal protective equipment, and purchasing goods and services)7. Contingency preparedness and response

Five Steps to Risk Assessing

Identify the Hazards

Identify the RiskAnd the people at Risk

Evaluate, remove or reduce, and protect from risk

Record, plan, inform, instruct, and train

Review

GUIDELINES: Making your imprintCONDITIONS and COMPETENCE > Regulate

3: Regulate (OHS) Risk/Cost Control System – Step Three

Documented – Diaries, Audits, Research Files, Activities Files, Database, Leaflets, Training Files We want you to follow these rulesThe Systems: Documentation and Data for Safe Operations Practice, Controlling RisksDocumentation and data controlTraining and competency

Communicated – Through direct ‘face to face’ contact - leafletsKeeping control of the situation: Regulations Accident Prevention Reduce risk by assessing the situation Remove, reduce or contain hazards

Documentation (paper flow) Auditable trail‘Six Pack’Management of Health & Safety 1999Manual Handling Welfare at work (Workplace)Display Screen EquipmentPersonal Protective EquipmentPUWER Work EquipmentLOLER Lifting Equipment COSHH 2002Signs and signalsNoise at workElectricity at workLighting Vibration at workRIDDORFirst AidAccident BookFire OrderConsultation with EmployeesWorking from HeightsAsbestos Lead Insurance – Liability- Indemnity PolicyWorking Time Directive CDM 2007

COMPLIANCE Manage Finance1: Process Identify responsibility and accountability2: Impact Contingency preparedness and response3: Regulate Documentation and data control4: Execute Hazard identification, risk assessment, and control of risks5: Maintain Training and competencyCompliance with HS (G) 65

Keeping control of the situation: Use this acronym to achieve your goals• DAOTM – Direction, Aims and Objectives, Targets and Milestones

Keeping control of the situation: Use this acronym when setting objectives and targets

• SMARTER- These should be Specific to the desired outcome, Measurable with noticeable and observable change, Achievable but challenging enough not to be tedious , Reasonable in the expectations of the participant and with given Time restraints, Evaluated and Redefined – Working towards a Safety Culture – ‘Safety it’s my responsibility’1. Specific2. Measurable3. Achievable4. Reasonable5. Time6. Evaluation7. Redefine

PolicyOrganisingInform, Instruct, Train:Monitoring Inspecting Investigating

Measuring Performance Reviewing Performance Auditing Documentation (paper flow) Auditable trailAdvice, Checks and Reports

IMPACT – How we judge our achievementsCompliance with external standards, eg legislation, codes of practice etcCompliance with internal standardsHazard/incident report ratesRates of improvements madeCost of damaged equipmentRisk ratingsSatisfaction of line manager with OHS services Perception, knowledge and practices of employees in relation to health and safety

Creating a Library

PLAN: Making your imprint IMPLEMENTATION and CONTROL > Execute4: Execute (OHS) Risk/Cost Control System – Step Four

Implemented – Pro-active involvement, influencing the situation, involving others

We want you to come to work and go home without harmThe Charter: Vision, Values & Behaviours. CommitmentThe Policy: OHS&E Safety Everywhere, EverydayThe Goal: Zero Harm Safety Everywhere, Everyday

Communicated – Through direct ‘face to face’ contact - leaflets

Keeping control of the situation Reduce risk by assessing the situation

Remove, reduce or contain hazardsDocumentation (paper flow) Auditable trail

• DIMRC - These should be Documented, Implemented, Maintained, Reviewed and Communicated

1. Documented – Diaries, Audits, Research Files, Activities Files, Database, Leaflets etc2. Implemented – Pro-active involvement, Influencing the situation, Involving others3. Maintained – Challenging the status quo, Employee surveys, Facing reality4. Reviewed – To observe action points had been triggered and were noticeable5. Communicated – Through direct ‘face to face’ contact - leaflets

Inform, Instruct, TrainA Practical Solution to Introducing and Maintaining Safety at WorkInvolvement and Responsibility Manage safely: MAINTAINYour footprint in Five stages Making Your Imprint Last

Stage one Manage Risks: CONTROL Maintaining the (OHS) RISK/COST CONTROL SYSTEM. Observation Administration. Using this guidebook

to maintain safe and healthy working conditions; and to review and revise this policy as necessary at regular intervals.

Stage two Manage Finance: COMPLIANCE to provide adequate control of the health and safety risks arising from our

work activities; Contribute to the implementation of change in services products and systems by ensuring your company is compliant with health and safety regulations. Plan, allocate and evaluate work carried out by teams, individuals and self.Recommend, monitor and control the use of resources. Stage three Manage Operations: MANAGEMENT

to provide information, instruction and supervision to ensure all employees are competent to do their tasks, and to give them

adequate training; prevent accidents and cases of work-related ill health;

Maintain and improve service and product operationsPlan activities and determine work methods to achieve objectives Stage four Manage People: TEAMWORK

to ensure safe handling and use of substances to provide and maintain safe plant and equipment

Create, maintain and enhance effective working relationships

Stage five Manage Information: CONSULTATION to consult with our employees on matters affecting their health and safety;

Seek, evaluate and organise information for actionExchange information to solve problems and make decisionsDevelop teams, individuals and self to enhance performance