Microsoft SharePoint Conference 2011

Briefing to SPUG by State Attendees

Gary VaughanSenior SharePoint Advisor, IRM

Worldwide Information Network Services, Inc. (WINS)10/19/11

vaughangl@state.gov

SPC11 Overview

• Annual, premier Microsoft SP Conference– 7500 attendees from around the world– 250 sessions (live and recorded)– 125 vendor exhibitors– Microsoft keynote– Next conference, Las Vegas, November 2012

• SP 2010 focus, but SP 2007 relevance for State (at site, post, Bureau and/or enterprise level)

• Practical strategy and tool take-ways• Highlight a few SP 2010 issues for future

Planning and Governance

• Align SP to business (Ray)*• Balance user freedom/planning (Roth)*• SP as “Service Offering”…“Killer App”• Learning from iterative deployments• Migration Strategy best practices• Boiling down governance for users (Hanley)*• Opportunity to “catch up” governing SP2010

Architecture and Metrics

• “Building a Platform Users Can Trust”• User metrics power (Best Buy)*– Also metrics Tools at Expo: Axceler Controlpoint,

Avepoint, Cardiolog, Webtrends, native SP• Info Architecture Tools for Business Analysis– Per SPSTCDC: Balsamiq, Mindjet, Visio

• SP as part of broader enterprise IT architecture

IA Tool: Mindjet

IA Tool: Balsamiq

Training and Support

• Mini training a la Microsoft Express demos• Focus on applied SP business use (Holme)*• Value of “cheat sheets”, top tips• Just-in-time videos per user site actions• “Center of Excellence”, Users Group• Enhancing usability: custom, add-ons (EA)*• “Get help desk more on board”

User engagement and incentives

• “Gamification”: ‘SPgiving’, treasure hunts, • Empower, user champions (Del Monte)*• Other promotion: posters, launch party• “It takes a village”…not just site owner• Power of search, FAST (IMF)*• Progress in shaping SP to meet user needs

(“solutions” vs. OOTB)…(Best Buy)*

SP2010 Findability Tips (Jamison)

• Fix Contribution – mix folders and lists• Fix Browsing and Navigation• Fix Search• Align Taxonomy• Integrate Social• Only then, do Content Types, Document Sets,

Content Organizer make sense!

Social Media

• Power of MY Gateway Intranet (Microsoft)*• Tight integration of data and people• Reverse mentoring to bridge generations• “Different tools for different groups”• How capture “records” from social media?• How relate EDIP tools to SP 2010?

Resources

• Online Resources and Links– Microsoft SharePoint Adoption Kit– Microsoft MOSS Productivity Hub– http://envisionthepossible.com– SP Maturity Model – Asif Rehmani videos– Office 365 (30 day free trial)

Books and Papers

• Books– Essential SharePoint 2010, by Scott Jamison,

SusanHanley and Mauro Cardarelli– SharePoint Shepherd’s Guide for End Users for 201

0, by Robert Bogue

– Business Model Generation: A Handbook for Visionaries, Game Changes and Challengers: book, blog post, video.

– SP Planning and Adoption Framework White Paper (Ray)

SPC11 Speaker Reference Descriptions*(in order as presented in slides, with slide reference bolded, but referenced

presentation links not provided)

• Todd Ray, SharePoint Planning and Adoption Framework• Greg Roth, The City of SharePoint What SharePoint Planners Can Learn

From City Planning • Best Buy, True Business and IT Partnership Best Buy Governance and

SharePoint 2010• Susan Hanley, Practical Approach to SharePoint Governance The Key to

Successful SharePoint 2010 Solutions • Dan Holme, Change Management Preparing End Users for SharePoint 2010 • EA, How Gaming Giant EA Drove Culture Change with SharePoint 2010 • Del Monte, Del Monte Lessons Learned after 10 Years and 4 Product

Versions • IMF, Implementing FAST Search for SharePoint 2010 at the IMF • Microsoft, More Than My How Microsoft is driving social adoption and

intranet change through shared services