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March 5, 2005
PMI Lakeshore Chapter
Information Session
March 5, 2005 @ 2:00 – 5:00 pm
Holiday Inn, Oakville
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March 5, 2005
Agenda• 2:00 pm Introduction – Board Members• 2:10 pm Objectives• 2:20 pm Project Management Institute• 2:35 pm Timeline to AGM• Break – 3:00 pm to 3:20pm - Coffee, Tea, and
Cookies• 3:20pm PMI Lakeshore Chapter• 4:20pm Q & A• 4:45pm Wrap Up/Next Steps
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March 5, 2005
Project Management Institute
• Overview
• Organization – Chapters, SIGS, Colleges
• Certification – CAPM, PMP
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March 5, 2005
PMI Overview• Vital and forward thinking – focused on the needs
of project management professionals worldwide• Since 1984, PMI has been dedicated to developing
and maintaining a rigorous, examination-based, professional certification program to advance the project management profession and to recognize the achievements of individuals.
• Membership represents a truly global community with over 100,000 professionals, representing 125 countries
• Visit www.pmi.org for more information
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March 5, 2005
Definitions - Components
• Chapters– Geographically based group of members
• Specific Interest Group (SIG)– Group of members representing specific
interests with no geographic boundaries
• Colleges– Group of members that have developed some
formal approach to one or more knowledge areas of the PMBOK Guide – no geographic boundaries
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March 5, 2005
Chapters/SIGs/Colleges
256
352
0
50
100
150
200
250
300
Chapters SIGs Colleges
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March 5, 2005
Ontario Chapters Membership
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March 5, 2005
Timeline – Countdown to AGM
March 29 - AGM•Election of Directors
February 19 - Board of Directors Meeting
February 23 - Communication Plan on Bylaw Changes
March 5 – Information Session
February 23 - Notify Membership of upcoming election and process
March 5 – 11 – Conduct on-line vote on Bylaw changes
March 14 - Announce results of Bylaw change Vote
February 23 - Notify Membership of AGM and registration date
Prepare Board and Management Report-Out
March 14 – Call for Nominees
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March 5, 2005
PMI Lakeshore Chapter
• History
• Growth Patterns
• 2004/2005 Strategic Plan– Re-structuring– Volunteer Ramifications
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March 5, 2005
Lakeshore Chapter – Introduction
• The Lakeshore Chapter is an organization of dedicated professionals in the field of project management providing support to the business, technical and educational community.
• Its geographical area spans from Mississauga to Brampton, Oakville, Burlington, Hamilton, St.Catherines and Niagara-on-the Lake.
• 9 members founded the Chapter in 1998 and recruited an additional 16 to officially launched the Chapter with the requisite 25 members
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March 5, 2005
Founding Members
• John Barnes
• Mike Davis
• Ashok Dhir
• Dave Freeman
• Brian Pedherney
• John Scott
• Pappur Shankar
• Ray Sollychin
• Ram Sriram
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March 5, 2005
Past Presidents
John Barnes1999
Pappur Shankar2000 - 2001
John Gaston2002 - 2003
5 Years of Membership Growth
25 451 7201111999 2000 2001 2002 2003
86 340 269
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March 5, 2005
Lakeshore Chapter Membership
As of October 2004
Members 873
PMP Certified 399 (46%)
Forecasted Growth for 2005
Members Over 1,000
PMP Certified 500 (50%)
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March 5, 2005
Governance Project
1.Pressures for Change
2.Project Objectives
3.More Effective Governance Practices
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March 5, 2005
Pressures for Change
The pressures for change to the governance structure include:
• Chapter growth
• Director workload
• Customer care and program responsibilities
• Director Development.
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March 5, 2005
Project Objectives• Provide new governance structure and Bylaws to
the board for approval by February 15, 2005• Ensure Board Of Directors spend at least 80% of
their time on governance activities and approximately 20% of their time on non-governance activities by December 2006.
• Design the Board of Directors roles so that each Director spends no more than 50 hours per year on PMI governance and program management responsibilities by December 2006.
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March 5, 2005
Governance Survey FindingsVolunteer / Officer / Director Organization, Selection &
Progression:• Approximately 100 Members serve on committees and task
forces to help off load Directors of Non-Governance tasks.• Volunteer VP Officers appointed by Board lead all
committees.• VP Finance is a Board member who is appointed
indefinitely, but reviewed annually by the Board who has a profession designation.
• Elected Directors at large (i.e., they have no named program responsibilities) – 2 directors advise a committee– 4 Named Directors – President, President Elect, Past President
(and the appointed VP Finance)
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March 5, 2005
Governance Survey Findings
Workload Objectives & Time Management:
• Set annual hourly targets for each volunteer class:– Director = 100 hours; Officer = 150 hours; Member = 30 hours
• Each volunteer class completes timesheets
• Adjust committee / board structure to ensure targets
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March 5, 2005
Governance Survey Findings
Election Terms:
• Directors elected for a two year term
• Directors can serve for 3-5 terms on the Board with a 2 year term as President
Volunteer / Director Development:
• 2 hour Board Orientation (bylaws, strategies, finances, liability), PMI Leadership
• Half day Volunteer Orientation (Chapter overview, PMI leadership principles)
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March 5, 2005
“As Is” Organization Structure
BOARD OF DIRECTORS(Size = 8)
PresidentChairperson
Directorof Programs
Directorof ProfessionalDevelopment
Directorof Communication
Directorof Membership
Directorat Large
Secretary - Treasurer
Dinner Presentations
Certification - PMP
Re--Certification
Advanced Courses/ Seminars
Project World Website
Public Relations
Email blasts
Membership Special Projects
PMI Lakeshore Chapter Membership (~ 900)Shareholders/
Owners
Elected Level(Members Vote)
Strategic / Operational
PMIHeadOffice
Past President(appointed)
+ volunteers
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March 5, 2005
Director Survey of Time
Avg Min Max
Governance 61 37 82Non-Governance
143 36 423
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March 5, 2005
Proposed Organization Structure
BOARD OF DIRECTORS(Size = 10)
President
Senior Vice President(President Elect)
Vice PresidentEvents
Vice PresidentProfessionalDevelopment
Vice PresidentCommunication
Vice PresidentMarketing
Vice PresidentCustomer Care
Treasurer
Dinner Presentations
Annual Golf
...
Certification - PMP
Seminars
Advanced Courses
Re-Certification
Website
Public Relations
Email Blasts
Sponsors
Project World
...
Membership
...
PMI Lakeshore Chapter Membership (~ 900)Shareholders/
Owners
Elected Level(Members Vote)
Committee Level(Approved by BoD)
Strategic
Operational
PMIHeadOffice
+ volunteers
Past PresidentChairperson
SecretaryDirector
Director
Director
Director
Director
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March 5, 2005
Committee Structure
Vice PresidentFunctional Area
Asst Vice PresidentFunctional Area
DirectorAdvisor Role
DirectorAdvisor Role
Team Members
Functional Area Committee
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March 5, 2005
Changes RequiredChange Reason for Change Instrument of Change
Increase the current board of director size from 8 to 10
In order to support the operational committee level that will be introduced it will be necessary to bring on additional Directors. Each Director will act as an advisor to a number of committees.
Special Resolution to be voted on by membership
Increase the Director term from 1 year to 2 years
The increased term provides greater stability for the Board and ensures that knowledge gained by a Director in their first year came be retained and put to good use in the second year.
Bylaw No 2 Section 8
Stagger the election of Directors so that each year no more than half the Directors are elected
The intent is to ensure that the Board is not comprised of 100% new Directors each year.
Bylaw No 2 Section 7
Set the maximum number of consecutive terms at 4
This provides dedicated Volunteers with the ability to serve one or two terms as a Director, gain experience, and then run for Senior VP.
Bylaw No 2 Section 8
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March 5, 2005
Changes RequiredChange Reason for Change Instrument of Change
Introduce the position of Senior Vice President as an appointed officer
The Senior Vice President position is a learning position and is part of the succession planning. This position works very close with the President. Each year the Board of Directors elects a new Senior Vice President.
Bylaw No 2 Section 26
Allow the Board of Directors to appoint committees to assist with the operational work of the Chapter
This is the mechanism for separating the strategic and operational roles within the organization. The Board of Directors will appoint several committees to manage functional areas within operations. Each committee will have 2 Director advisors, a Vice President and an Assistant Vice President.
Bylaw No 2 Section 25
Establish the Past President as the Chairperson of the Board
This provides a level of independence from the Management Team by giving the Chairperson role to the Past President instead of the President.
Bylaw No 2 Section 31d
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March 5, 2005
Volunteers
• Opportunities
• Benefits
• Commitment Levels
• PDUs
Being a Volunteer is one of the highest callings a member can do. It allows you to give back to the community.
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March 5, 2005
Volunteer Opportunities• Shaping the Future – Where do you think the
Chapter should be in the next 3 to 5 years ?– Board Member/President-Elect/President
• Maintaining the Operations of the Chapter effectively – VPs of Functional Areas (Marketing, Communication,
Membership, Programs, Professional Development, Continuous Improvement, Infrastructure etc.)
• Implementing Strategic and Operational Projects– Volunteers – Project Managers, Team Members
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March 5, 2005
Volunteer Benefits• To learn about PMI • Understanding the operations of the Chapter • Grooming for officer positions (VP, Board Member,
President) • Network with other Project Managers • Opportunity to earn PDUs • Recognition within the Chapter and family of PMI
chapters• Promote Project Management within the community • Personal sense of achievement and accomplishment • Have fun
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March 5, 2005
Volunteer Commitment LevelsIt does not matter if it is an hour a week or 8-10 hours per
month. So whether you want to involved with Training, Finance, Infrastructure, Marketing or Membership or Program planning and implementation, the Chapter has a need for your creativity through teamwork.– President (Appointed)
– Senior Vice President (Elected by Board from Directors)
– Director (Elected)
– Vice President – Functional Area (Appointed by Board)
– Assistant Vice President – Functional Area (Appointed by Board)
– Volunteers (Team Members)
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March 5, 2005
Volunteer PDUsPMP certified members need to earn 60 PDUs every 3-year
cycle. PDUs (Professional Development Units) can be earned through the following methods:– Serving on the Board of Directors of the Chapter
• PMI’s Category 5 provides 10 PDUs per year for serving as a Board Member.
– Serving as a Vice President or AVP of a Functional Area • PMI’s Category 5 provides 5 PDUs per year for serving the
Chapter.
– Serving as a Team Member to implement projects• PMI’s Category 5 provides:• 1 PDUs for serving on a Project that is 3 months in duration• 2 PDUs for serving on a Project that is 6 months in duration• 5 PDUs for serving on a Project that is 12 months in duration
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March 5, 2005
Volunteer PDUsOther Ways of getting PDUs
– Attending Chapter Dinner Presentations• One (1) PDU is earned for every dinner presentation attended.
These presentations count as Category 4 activities. When completing the Activity Reporting Form for PMI, it will be necessary to supply the Program Number.
• Program Numbers are found in the event notices in the Events section.
– Being a Speaker at a Chapter Dinner Presentation
• Speakers on a project management topic at PMI Chapter meetings earn Five (5) PDUs for each presentation given. These presentations count as Category 2D activities.
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March 5, 2005
Volunteer PDUsOther Ways of getting PDUs
– Facilitating at a Chapter-Organized PMP Self-Study Course
• PMPs that facilitate one or more topics for a PMP self-study course will earn Ten (10) PDUs which would qualify as a Category 2C activity.
Be a Volunteer.
We look forward to having you on the team !!
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March 5, 2005
Questions & Answers
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March 5, 2005
Wrap Up / Next Steps
• Electronic voting for Bylaw changes
• AGM and Elections
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March 5, 2005
Election Process
• Call for nominations
• Nomination Process– Fill out the nomination form– Obtain two Lakeshore Chapter members to 1st
and 2nd your nomination, and– Return the nomination form to the
[email protected] email
• Election to be held at the AGM