The Must Have PowerPoint For Better Listening!

Chapter 1

Decide

ToListen

ESCUCHAR

Create the proper

atmosphere

Focus On

The Speak

er

Show that

you’re paying

attention.

Chapter 2Interpreting

in·ter·pret [in túrprət]

To explain or tell the meaning of : present in understandable terms

Resist

JUDGING

DETERMINE THE

SPEAKER’S MEANING.

Confirm that you understand the

meaning.

Show

that you

understand the meaning.

Chapter 3

Evaluating

Gather + More = Information

Decide whether the information is

GENUINE.

Evaluate the

Information

Communicate

Your

evaluation

Chapter 4

Responding

Learn what the

speaker expects

.

Consider your

own time and

energy

Decide What

To Do

Chapter 5

Pay Close Attention

Bob: “ I hate math. It hurts my brains with all the endless formulas and numbers.” Sam: “ I see that you hate math and that it hurts your brain with all the endless formulas and numbers.”

Bob: “ Math is an evil subject!”

Sam: “ Yes, math is an evil subject.”

Bob: “ I get nightmares from math…”

Sam: “ I see you get nightmares from math.”

Chapter 6

Fogging

Pay Even MoreClose Attention

Guest: “This hotel is the worst hotel I’ve ever been to!”

Front Desk “O? Tell me more.”

Guest: “My room was dirty when I first opened the door, I had dirty sheets on my bed, and the people next door are too noisy. Not to mention I’ve been waiting on this line for the past hour !”

Front Desk “Really. How interesting.”

Guest: “ You’re going to hear from my lawyer!”

Front Desk “Uh huh, what else?”

Chapter 7

Paraphrasing

Erica: “I’m terribly sorry for being unable to hand in the paper you’ve requested sir, but you see I’ve had such a catastrophic weekend. First I had to plan my sister’s wedding which was very time consuming and I just got caught up. Along with that my water has been off since Friday. Not to mention when I called I received horrendous customer service. It wasn’t fixed until Sunday evening. So I do apologize.

Mr. Haywire: I understand that you were busy the entire weekend due to planning your sister’s wedding and your water problem. Please try to hand it in as soon as possible.

Erica V. Mr. Haywire

Chapter 8

Summarizing and Self-Disclosure Statements

For Example…Bill: “So what I think you should focus on is lesser words and pictures then on the color palette. I likes things simple as it gets but with meaning.”

John: “ If I hear you correctly, you want less but it should tell a lot? ”

Bill: “Yes”

Summarizing emphasizes on what the speaker says

John: “This presentation is driving me crazy. I'm so nervous and I don’t want to make a fool out of myself in front of the whole committee… ”

Bill: “I understand, I remember what a nervous –wreck I was when I had to create a presentation and actually presenting it. I had all these images in my head about the frowns on the committees face. Don’t stress it too much, you’ll do great!”

Self-Disclosure tells the speaker you can empathize with their situation

CLARIFYING QUESTIONS

Ask questions if you don’t understand a statement or if you need the speaker to be more clearer about

what they mean.

A misunderstanding…

Mr. Boss: “Jenna I need that paper on my desk soon.”

Jenna: “Sure sir.”

2days Later

Jenna: “ Here you go sir, the paper your requested. ”

Mr. Boss: “I don’t need it anymore, Carlos gave me his paper.”

Jenna: “ But Sir, I worked all night on it.”

Mr. Boss: “I would’ve appreciated it if you handed it to me, the same day I asked for it. .”

Jenna: “Excuse me sir, but you weren’t as clear when you said ’ soon’’….”

Mr. Boss: “I’m sorry, I guess it was my fault.

OPEN-ENDED QUESTIONS

Ms. Gomez: “Did you like the new actor for the play?”

Jessica: “ Yes, I did.”

Ms. Gomez:“What did you like about Mr. Barton?”

Jessica:: “ Well, he speaks with eloquence and the way he portrays the character of Jack makes you

feel lively. He’s a wonderful actor.”

Ms. Gomez:“How would you rate Mr. Barton from a scale of 1-10?”

Jessica:: “ He deserves a 10.”

Specific Questions

- Seek additional information for any unclear statements.

Bart: “Hey the boss is throwing a little get together for the employees Saturday evening at the Miraldo Hotel in honor of our success in launching the number one magazine. Will you be able to attend? ”

Rachel: “I would, what part of the hotel will it be kept?”

Bart: “In the Banquet hall on the second floor.”

Rachel: “O, ok and what time?”

Bart: “The party starts at 7:30. There will be lots of food and wine.”

Rachel: “What is the dress code?”

Bart: “Professional but elegant. Black and/or white attire only.”

NEUTRAL WORDS

Neutral words are often utilized to encourage the speaker to continue talking.

Common Neutral words include:

“That sounds interesting.”

“Wow, Tell me more.”

“I understand.”

“Well lets see what we can get out of it.”

Sam: “I found a way to advertize our hotel in a whole new way. I can guarantee you that it’ll will bring forth a lot of success.”

John: “ Really? Tell me more. ”

Sam : “I think we should offer a complimentary stay free of charge to the first 50 customers who can rock out the best holiday suit.”

John : “ That sounds really interesting. May I ask what kind of holiday suits can they wear? ”

Sam: “Nothing inappropriate, but they can choose from Santa, a reindeer, elves, Ms. Claus, a Christmas tree, candy cane, anything they want.”

John: “ Wonderful, I love it!”

Sam: “I know you would, and even better the customers can explore the hotel and its fine elegance.”

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