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Information Management Project ITEC N466 Semester I 2013 / 2014 2013 / 2014 - Semester I 1

ITEC N466: Project initialization

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Page 1: ITEC N466: Project initialization

Information Management Project ITEC N466

Semester I 2013 / 2014

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Page 2: ITEC N466: Project initialization

Conceptualizing and Initializing the Project

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Page 3: ITEC N466: Project initialization

Learning Objectives• Define what a methodology is and describe the role it serves in IT

projects.• Identify the phases and infrastructure that make up the IT project

methodology introduced in this chapter.• Develop and apply the concept of a project’s measurable

organizational value (MOV).• Describe and be able to prepare a business case.• Distinguish between financial models and scoring models.• Describe the project selection process as well as the Balanced

Scorecard approach.• Describe IT governance and how it helps to ensure that investments

in IT projects align with organizational strategies and provide the returns originally envisioned.

• Describe the role of the project management office (PMO) in organizations.

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Page 4: ITEC N466: Project initialization

Information Technology Project Methodology (ITPM)• Methodology

• A strategic-level plan for managing and controlling the project

• Game plan for implementing project and product lifecycles

• Recommends phases, deliverables, processes, tools, and knowledge areas for supporting an IT project

• Must be flexible and include “best practices” learned from experiences over time.

• Can be • Traditional (e.g., Waterfall)• Agile (e.g., XPM, SCRUM)

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Page 5: ITEC N466: Project initialization

An IT Project Methodology

Figure 2.1

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Page 6: ITEC N466: Project initialization

The Relationship Between the PLC & SDLC

Figure 1.7

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Page 7: ITEC N466: Project initialization

ITPM Phases • Phase 1: Conceptualize and Initialize • Phase 2: Develop the Project Charter and Detailed Project Plan

defined in terms of project’s:• scope• schedule• budget• quality objectives

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Page 8: ITEC N466: Project initialization

Phases continued

• Phase 3: Execute and Control the Project using approach such as the SDLC.

• Phase 4: Close Project • Phase 5: Evaluate Project Success

• Post mortem by project manager and team of entire project

• Evaluation of team members by project manager • Outside evaluation of project, project leader, and team

members • Evaluate project’s organizational value

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Page 9: ITEC N466: Project initialization

Hands-on Exercise 1

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• Discuss THREE advantages of having and following an IT Project Methodology

Page 10: ITEC N466: Project initialization

Hands-on Exercise 1 –Cont.

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• Why is it important to have deliverables for each phase of the IT project methodology?

• The SDLC is the methodology used to accomplish the Deliverable

of the _____________________ PLC Phase

• Project Management Objectives include _________, _________,

___________, and __________

Page 11: ITEC N466: Project initialization

IT Project Management Foundation

• Project Management Processes • Initiating processes • Planning processes • Executing & controlling

processes • Closing processes • Evaluating processes

• Project Management Objectives

Figure 2.2

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Page 12: ITEC N466: Project initialization

IT Project Management Foundation

• Tools - e.g. Microsoft Project ®, Computer Aided Software Engineering (CASE), Primavera Project Planner

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Page 13: ITEC N466: Project initialization

The Business Case

• Definition of Business Case: an analysis of the organizational value, feasibility, costs, benefits, and risks of the project plan.

• Attributes of a Good Business Case • Details all possible impacts, costs, and benefits • Clearly compares alternatives • Objectively includes all pertinent information• Systematic in terms of summarizing findings

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Page 14: ITEC N466: Project initialization

Process for Developing the Business Case

Figure 2.3

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Page 15: ITEC N466: Project initialization

Developing the Business Case

• Step 1: Select the Core Team • Advantages:

• Credibility • Alignment with organizational goals • Access to the real costs • Ownership • Agreement • Bridge building

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Page 16: ITEC N466: Project initialization

Developing the Business Case

• Step 2: Define Measurable Organizational Value (MOV) the project’s overall goal

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Page 17: ITEC N466: Project initialization

Hands-on Exercise 2

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• What is the Deliverable of the Conceptualize and Initialize PLC Phase?

• What four attributes should this Deliverable detail?

• What is the importance of identifying alternatives for a Business Case?

Page 18: ITEC N466: Project initialization

Measurable Organizational Value (MOV)• The project’s goal• Measure of success• Must be measurable• Provides value to the organization• Must be agreed upon• Must be verifiable at the end of the project• Guides the project throughout its life cycle• Should align with the organization’s strategy and

goals

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Page 19: ITEC N466: Project initialization

Hands-on Exercise 3

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• What is a Project’s Measurable Organizational Value (MOV)?

The MOV is the Overall ______________ and the ____________

of _______________ of a Project

• Why, do you think, must a project’s MOV be agreed upon?

Page 20: ITEC N466: Project initialization

Process for Developing the MOV1. Identify the desired area of impact

Potential Areas:• Strategic• Customer• Financial• Operational• Social

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Page 22: ITEC N466: Project initialization

Process for Developing the MOV2. Identify the desired value of the IT project

Organizational Value:• Better? ___________• Faster? ____________• Cheaper? ___________• Growth in number? ____________

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Page 23: ITEC N466: Project initialization

Process for Developing the MOV3. Develop an Appropriate Metric

Should it increase or decrease?

Metrics:• Money ($, £, ¥ )• Percentage (%)• Numeric Values 2

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Process for Developing the MOV4. Set a time frame for achieving the MOV

When will the MOV be achieved?

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Page 25: ITEC N466: Project initialization

Process for Developing the MOV5. Verify and get agreement from the project

stakeholders Project manager and team can only guide the process

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Page 26: ITEC N466: Project initialization

Process for Developing the MOV6. Summarize the MOV in a clear, concise statement or table

MOV: This G2C Mobile App project will provide a 20% return on investment and 500 new customers within the first year of its operation

This project will be successful if _________________.

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Example MOV:

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Year MOV

1 20% return on investment 500 new customers

2 25% return on investment1,000 new customers

3 30% return on investment1,500 new customers

Example MOV Using Table Format

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Page 28: ITEC N466: Project initialization

Hands-on Exercise 4

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• Develop two different MOVs for an organization that is developing a mobile app to provide online training.

• For each MOV, focus on two of the following areas of impact:• Strategic• Customer• Financial• Operational• Social

• Develop a three-year table for each MOVHint: See MOV Example on previous slide

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MOV 1

Page 30: ITEC N466: Project initialization

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MOV 2

Page 31: ITEC N466: Project initialization

Conceptualizing and Initializing the Project

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