Challenges

Traditionally, Human Resources information has been distributed on paper making it difficult, time-consuming and expensive to keep current. With information chang-ing continually, the Human Resources Department must produce and distribute bulky manuals and update them frequently. In some cases, information is obsolete even before employees receive it. In fact, information changes so frequently that many IS departments have been unable to deploy human resource application systems on employee computers cost-effectively.

Employees find it difficult to juggle up-to-date benefits and policy manuals. In addition, to find the information they need to manage the constant barrage of updates is time-consuming. When employees have questions, they typically call Human Resources instead of searching through the manuals. This means the Human Resources staff spends valuable time answering routine, repetitive questions, such as, “Which options are available in the health plan?” and “What are the current share prices of the mutual funds in the 401k plan?”

Enrollment is also an issue. Once employees have made their choices, they must wade through tedious forms and deliver them to the Human Resources staff members, who manually sorts and re-enters the information in a data entry application. As a result, benefits enrollment periods are onerous to employees and require a tremendous effort on the part of Human Resources personnel. During open enrollments, other essential tasks are often put on hold while the Human Resources staff contacts employees and updates data.

Typical Human Resource Challenges:• Streamlining the internal and external recruitment process.• Providing an easy-to-use, attractive way for employees to access and understand employment

and benefits information, policies and procedures.• Making it easy for employees to enroll in various benefits and programs.• Keeping employees informed about their company.

Intranet Solutions for Human Resources

Overview

An organization’s Human Resources efforts are closely aligned with its other business processes. Basically, all of the goals associated with business operations are indirectly achieved through effective Human Resources processes. As such, effective communication, collaboration and orchestration are at the heart of successful Human Resources processes. An effective intranet solution can overcome many of these challenges resulting in higher productivity, improved responsiveness, improved dissemination, rapid access, and improved benefits enrollments.

2

The Intranet Solution

An Intranet creates a single, secure repository for all confidential Human Resources information and processes. It can provide an easy-to-navigate environment that is accessible by all employees, regardless of where they are located or which computing platform they are using. Employees have immediate access to the latest informa-tion. An Intranet can help employees quickly find the information they need. Employees aren’t overwhelmed by cumbersome manuals, and they save time searching because they don’t have to wade through pages of irrelevant information. To make things even more efficient, employees can enter data online. This data can be automatically integrated into back-end information systems, so it can be validated on input, eliminating errors. In addition, the Human Resources staff does not have to re-enter employee data, freeing up time for other more important tasks.

For each employee, the Human Resources staff establishes access rights, which are typically determined by the employee’s level of management, department, and key job functions. The Human Resources staff maintains information online, so updates are fast, straightforward and easy to manage.

The result is widespread and rapid access of Human Resources information with data security, increased productivity, decreased cycle times, and streamlined enrollments and recruiting.

3

Human Resource Uses

Employee HandbookPublish personnel guidelines and policies.

Telephone DirectoryPublish employee contact information: phone numbers, e-mail address, title and department.

Benefits InformationEmployees review personal benefit information and enroll in health and other plans online-selecting the options that they prefer.

401k centerEmployees review retirement investment information and enroll online-selecting the options they choose. Employees review retirement account information online, including investment options, investment performance histories and current rates.

Benefits from Intranet Deployment

• Saves the cost of printing, distributing and updating

handbooks.

• Employees have fast access to the most recent policies

and procedures.

• Online search helps people find information faster.

• Online contact information is always up-to-date.

• Operators get fewer calls asking for phone numbers.

• Employees have quick answers to benefit information.

• HR staff spends less time answering routine questions

and enrolling employees in benefit programs.

• Electronic enrollment reduces data entry errors.

• Increases productivity of HR staff because it eliminates

the time required to answer routine and repetitive questions.

• Gives employees the information they need to make

better-informed decisions.

4

Human Resource Uses

Employee surveysUse e-mail and/or internal Web site to solicit employee feedback on a variety of subjects.

Internal recruitingPost job openings, internal educational opportunities and career development information on Intranet Web site.

Candidate screeningDevelop a screening application to analyze re-sumes automatically for suitability based on key qualifications. The application could route resumes to the appropriate hiring managers and provide a vehicle for coordination between HR recruiters and hiring managers.

Organizational chartsProvide up-to-date organizational charts and information.

NewslettersPublish corporate and departmental newsletters to communicate a wide variety of information, includ-ing recent corporate wins and successes.

Company calendar & vacation requestsPost holidays and special events calendar and allow employees to request vacation.

Employee classifiedsAllow employees to publish personal classified ads.

Benefits from Intranet Deployment

• Provides valuable source of ideas.

• Facilitates tracking of problems and process improvements.

• Provides rich source of historical data to guide

decision-making.

• Distribution of information is faster than is possible with

bulletin boards and memos.

• Helps retain current employees and promote

internal growth

• Fast online response shortens recruiting cycle.

• Speeds the processing and routing of resumes and

helps ensure that hiring managers have the broadest

selection of qualified candidates.

• Increases productivity of recruiters.

• Immediate access to dynamic organizational

information.

• Keep employees up-to-date on corporate activities

and critical employee information.

• Employees always know where to find this key information

and other users can see vacation schedules.

• Builds a sense of community among employees.

5

Weidenhammer Intranet SolutionsIn today’s world of instant access to information, Weidenhammer provides services and solutions that improve organizational communication, collaboration, and workforce productivity through the establishment of web-based gateways. Through a combination of industry and technical expertise, and leveraging “best of breed technology” from partners such as Microsoft and IBM, Weidenham-mer has assisted hundreds of clients in delivering improved business performance and functionality in the areas of Portals and Intranets. Weidenhammer provides solutions that help connect people, processes, and information, ensuring that information reaches recipients quickly, through the most appropriate medium.

Microsoft Office SharePoint TechnologiesMicrosoft Office SharePoint Technologies provides a single, integrated location where employees can efficiently collaborate with team members, find organizational resources, search for experts and corporate information, manage content and workflow, and leverage business insight to make better-informed decisions.

SharePoint Technologies provide services that enhance:

For more information, visit our website at www.hammer.net.

• Collaboration - Allow teams to work together effectively, collaborate on and publishdocuments, maintain task lists, implement workflows, and share information.

• Search - Quickly and easily find people, expertise, and content.• Document management – Including integrated records management, version control,

and Web content management.• Workflows and electronic forms - to automate and streamline your business processes.• Information worker access - to critical business information, data analysis and review,

reports to make more informed decisions.

>