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If you’re beginning a document management project, you need to prove to your boss, coworkers and IT staff that the solution you want is well suited, well vetted and well within everyone’s budget. Document management software should be evaluated thoroughly before you select a vendor. To assist you in gathering requirements and buy-in, we’ve compiled a justification kit based on the most common questions we receive from first-time document management/ECM software buyers. This presentation is part of that kit, the full version can be found here: http://ecm.laserfiche.com/justification-home/
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Enterprise Content ManagementIdentifying and Addressing New Areas of Cost Reduction
How to use this PowerPoint template:1. Insert these slides onto your company template.2. Update metrics where noted. When finished, delete all instructions.
Our Top Areas for Immediate Revenue Impact
How Things Work Now After Implementing ECM Software
Manual, time-intensive paper shuffling Automated filing, routing, approval and more
Lost and misfiled documents keep staff from having insight into processes
Better decision-making around issues that impact our bottom line
Information silos prevent collaboration Scalable across teams, making information easy to share
Continually increasing operating costs Low risk, moderate investment with quick ROI
ECM Has a Rapid ROI
Investment Incremental Revenue
• ECM software = $<insert value>/month• Services = $<insert value>/month
• Estimated incremental revenue = $<insert value>
=Incremental revenue – monthly cost
Monthly cost
<insert value> - <insert value>
<insert value>
ROI = = <insert value>%
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• Instantaneously answer information requests from auditors, clients and customers• Keep track of documents
that must be viewed and signed by other personnel• Use time more wisely
Save Time
Employees spend 20% of their day looking for information in hardcopy documents and only find what they need 50% of the time.
Increase EfficiencyStaff Efficiency as a Percentage of Revenues*
Business size(annual revenue)
Back-office staff costs as a percentage of annual revenue
Efficiency Savings
$500k
24% ($120,000)
4.8% ($24,000)
$1 million
27% ($270,000)
5.4% ($54,000)
$4 million
23% ($920,000)
4.6% ($184,000)
• 5-year ROI of 404% (IDC)• 50% of organizations see
payback as early as 6 months (IDC)• $1-5 savings per document
after implementation (EDI Group, Ltd.)• 40% document-related cost
reduction (Gartner)
Raise the Bottom Line
• Access documents from desktop, laptop, smartphone or tablet• Integrate seamlessly with
our website• Balance accessibility and
security
Increase Collaboration
• Recapture lost hours• Reduce overhead
expenses• Increase profitability• Improve service levels
Automate Processes
Source: IOMA
The average cost of processing an invoice in an environment with a low level of automation can be up
to 20 times greater than in an environment with a high level of automation.
The Value of Accounts Payable Automation
Source: The Aberdeen Group
The average cost of processing an expense report in an environment with a high level of automation is
39% lower than in an environment with a low level of automation. For an organization processing 1,000 expense reports monthly, that’s an annual
savings of $97,680.
The Value of HR Automation
Investment Area Potential Investment Needs
ECM Software • A new system for creating, storing and managing electronic documents
Computing and Network Technologies
• Additional scanners• Mobile devices• Data storage systems
Process Integration • Needs analysis and application design• Development and testing• Rollout
Training • Online or in-person training resources for employees and other users
Shared Services • Realigning work functions to take advantage of the efficiencies and cost savings enabled by electronic documents and automated workflows
Potential Investment Requirements
These are suggested stages for implementing an ECM project. Replace as you see fit, then remove this bar.
Stage 1 Stage 2 Stage 3
Today 6 months
Next Steps
Stage 1 Stage 2 Stage 3
Select a Vendor• Industry expertise• Functionality• Community• Educational resources
Planning• Where to start?• Metadata/ templates• Folder structure• Workflows• Integrations
Implementation• Build out folders,
templates and workflows• Testing• Training• Go live
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Summary
Benefits Solution ROI
• Save time• Increase efficiency• Raise the bottom line• Increase collaboration among
departments and customers• Automate important processes
like HR, A/P and more
• Adopt ECM technology• Make better use of
existing applications
• Estimated ROI: <insert value>%• Large potential
benefits with small incremental investment
• Launched in 1987• 34,000+ worldwide installations• 300 employees in 9 offices• 20% Growth annually• Microsoft Gold Certified Partner• 94% client satisfaction rate
Laserfiche ECM software builds on existing business processes, making them smarter, faster and more efficient.
Microsoft Gold Partner Featured in ECM MQ “2013 Leader in ECM” “Company on the move” “Outstanding Pick”
