Hassan e meligy - structure and codification

2015-04-18

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Hassan El-Meligy

4/18/2015 Structure & Codification - Hassan El-Meligy - [email protected]

mailto:[email protected]

4/18/2015Structure & Codification - Hassan El-Meligy -

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Preface and integrationFunctional Organization ChartWork breakdown for

o Company Structure Codes

o Employee Code

o Projects Code

Job Description in relation with the codesDirection for cost centers and profit centersUse with SharePoint and reporting structure Document Format codes, versions and naming conventionsOther Dimensions Where to go from here

Forward

• This is only a draft created as a guideline for building a backbone for an organization structure.

• Codifications is involved prior to implementation and the best case is using the following

– Chart of Accounts defined to the lowest level - CoA

– Cost center pre-analysis and cost center coding structure – CBS

– Wordbreak Down Structure for any project – WBS

– Organization Breakdown Structure all company – OBS

• Nothing goes without a code even if you don’t see it or use it4/18/2015

Structure & Codification - Hassan El-Meligy [email protected] 3

Consider Objectives Prior to

Tools4/18/2015


• The purpose of this presentation is to help with redrafting the organization structure with the objective of integration in mind

• The benefits of integration objectives is the following:-– Standard codification for all aspects with horizontal integration

– Reusing the codes around the organization

– Creating same cross culture and collaboration

– Reduce time by generating systems similarities

– Better reporting on all levels

– Cross management for matrix and horizontal organization


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Strategy Revisit


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StrategyVision

Mission

Theme

Value

Directions

Directives

Messages

Revenue Increase

Increase Market Share

Profit Maximizing

Cost Optimization

Value Creation

Strategic Objective SO1



Imitative 1.1 Imitative 2.1 Imitative 3.1

AP 1.1.1 AP 2.1.1 AP 3.1.1

Sample Strategy Map

Dashboards

Organization Development

(OD)

ResearchDevelopment

Innovation(RDI)

Information Technology

(ICT)

Training Learning Organization

Fin

anci

alC

ust

om

ers

Pro

cess

esLe

arn

ing



Company Strategic DirectionsStrategy

Strategic Objectives 1

Initialize 1.1

Initialize 1.2


2.1

2.2


3.1

3.2


4.1

4.2

Integration

Corporate

Architecture Landscaping Structure

BoardShared

Services


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1

2 3

654

Board2

2.2 2.3 2.4

Secretary

2.1


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Share Services

3

Business Development

3.2

Marketing and Sales

3.3

Human Resources

3.4

Information Technology

3.5

Finance and Accounting

3.6

Project Management

3.7

Secretary

3.1



Division 44

4.2 4.3 4.4

Secretary

4.1



Landscaping5

5.2 5.3 5.4

Secretary

5.1



Structure6

6.2 6.3 6.4

Secretary

6.1







3,2

Marketing

3.2.1.1

Sales

3.2.1.2

Development

3.2.1.3

Secretary

3.2.1




Marketing3.2.1.1

Networking

3.2.1.1.1

Digital

3.2.1.1.2

Traditional

3.2.1.1.3




Sales3.2.1.2

Networking

3.2.1.2.1

Digital

3.2.1.2.1

Traditional

3.2.1.2.3




Development 3.2.1.3

Segmentation

3.2.1.3.1

Competition

3.2.1.3.2

Research

3.2.1.3.3

Human Resources



HR3.4

Recruiting

3.4.1

JS Advertising

CV Filtering

Interviewing

Operation

3.4.2

Employee Retention

Employee Branding

Succession Planning

Closing

3.4.3

Information and Communication Technology



IT3.5

Hardware

3.5.1

Peripherals

Networking

Software

3.5.2

Application

Operating

Helpdesk

3.5.3

Business Related

Service Related

Finance and Accounting



Fin3.6

Financial

3.6.1

Accounting

3.6.2

Budgeting

3.6.3

Project Management



PM3.7

Planning

3.7.1

Scheduling

3.7.2

Monitoring

3.7.3

Notes• Each structure will end with positions and their job

descriptions

• The job description will be mapped with horizontal processes

• KPI per process and per job description will be defined

• Job Specs will be also defined

• Employment Lifecycle will be mapped to each position and employee

• Manpower Productivity and Capacity will be estimated



• The same structure should be reflected into the SharePoint

• Cost Centers and Profit Centers should be using the same codes in the accounting

• QMS and Documentation Management to use the same code

• Projects could use the same code based on the project type

• Employee coding as a dimension could use the following 2 codes– Employee code / center code

– Code where the cost is born





3D Printing

Human Resources and Development



Internal Branding

The point

• Systematically, purposefully building an internal brand-centric culture as part of a comprehensive strategy can lead to heightened customer-focused actions and stronger bottom-line results.

• What are we doing to develop the relationship between employees and the brand?



Discuss Also



• Use of BI on market and sales• Strategy map presentation• Porter frame work• Process maps• SharePoint & Organized filing • Strategy Map on top of Balanced

Scorecard• Governance

• Customer Relation Management • Graphics Concept at you company• Use if tools such as SharePoint• Business Landscaping competition

analysis• Strategy analysis session• Strategy Maps and scorecards...• Accounting and finance of all types;

proper bookkeeping, administrative accounting, cost accounting, economical accounting

Final Words

• This helps in integration now and in the future

• Helps in Quality Assurance

• Help in Quality Control

• Helps in filing

• And more..

• For more information (Hassan El-Meligy) [email protected]



mailto:[email protected]

Thank you

• Business Process Modeling

• Business Process Reengineering

• Business Modeling

• Turnaround Consulting

• Corporate Development

• Labor Market

• One Stop Desk and One Stop Shop Modeling

