1. FundamentalsofFMLA Presentedby:Bri8anyCullison,PHR G&APartnersHRClientAdvisor

2. Agenda PurposeanddeniDonofFMLA Coveredemployers Eligibleemployees Reasonsforleave CerDcaDonprocess EmployerresponsibiliDes EmployeeresponsibiliDes 3. Beforewegetstarted Iamnotana8orney Thismaterialisnotlegaladvice ThispresentaDonisnotasubsDtutefor experiencedlegalcounsel 4. Poll HowmanyFMLA-coveredleavecasesdoyou addresseachyear? 5. FamilyandMedicalLeaveAct Aneorttobalancethedemandsof employmentandtheneedsoffamilies TopromoteeconomicsecuriDesoffamilies Topromoteequalemploymentopportunity 6. FMLADened EnDtleseligibleemployeesofcovered employerstotakeunpaid,jobprotectedleave forspeciedfamilyandmedicalreasons Source:DOLFactSheet#28 7. CoveredEmployers Privateemployerwith50ormoreemployees 20ormoreworkweeksincurrentorpreceding calendaryear Includesjointemployerorsuccessorininterest Publicagencies Regardlessofemployeecount Publicorprivateelementaryschoolor secondaryschool Regardlessofemployeecount Source:DOLFactSheet#28 8. EligibleEmployees Worksforacoveredemployerandhasworked fortheemployerforatleast12months 12monthsdoesnothavetobeconsecuDve Ifbreakinserviceisgreaterthan7years,prior servicedoesnothavetobecounted,unlessleaveis coveredbyUSERRAorthereisawri8enagreement otherwise Hasworkedatleast1250hoursforthe employerduringthepreceding12months Dierentforairlineightemployees WorksatalocaDonwheretheemployerhasat least50employeeswithin75mileradius 9. LeaveEnDtlement 12workweeksofleaveina12monthperiodfor anyofthefollowingreasons: Birthofachildorplacementofchildwithemployee foradopDonorfostercare; Tocareforaspouse,childorparentwithaserious healthcondiDon; DuetoaserioushealthcondiDonoftheemployee thatmakestheemployeeunabletoperformthe essenDalfuncDonsoftheirjob;or Foranyqualifyingexigency NOTE:CalculaDonofleaveisdierentforairlineight employees 10. Intermi8entLeave Leavecanbetakeninweeks,days,hoursor possiblyminutes Determinedbytheincrementusedinother leavecategories(sick,vacaDon) Forintermi8entleavelessthanaweekin duraDon,holidaysdonotcountasFMLA leave 11. BirthofaChild/BondingLeave Bothmothersandfathersareeligible Sameemployerrules BirthandbondingleaveenDtlementexpires 12monthsaeerthedateofbirth Notrequiredtobeoeredasintermi8ent leave,unlessemployeragreestosuch 12. ChildPlacementandBonding Mothersandfathersarebotheligible Leavecanbetakenbeforetheactual adopDonforrelatedacDviDes BondingleaveenDtlementexpires12 monthsaeerthedateofplacement Notrequiredtobeoeredasintermi8ent leave,unlessemployeragreestosuch 13. SeriousHealthCondiDon Foremployeeoremployeesfamilymember Parent Spouse Child InlocoparenDs Canbetakenintermi8ently 14. SeriousHealthCondiDon Illness,injury,impairmentorphysicalormental condiDonthatinvolves: anyperiodofincapacityortreatmentconnectedwith inpaDentcare(i.e.,anovernightstay)inahospital, hospice,orresidenDalmedicalcarefacility;or aperiodofincapacityrequiringabsenceofmorethan threecalendardaysfromwork,school,orother regulardailyacDviDesthatalsoinvolvesconDnuing treatmentby(orunderthesupervisionof)ahealth careprovider;or anyperiodofincapacityduetopregnancy,orfor prenatalcare;or 15. SeriousHealthCondiDon Illness,injury,impairmentorphysicalormental condiDonthatinvolves: anyperiodofincapacity(ortreatmenttherefore)duetoa chronicserioushealthcondiDon(e.g.,asthma,diabetes, epilepsy,etc.);or aperiodofincapacitythatispermanentorlong-termdue toacondiDonforwhichtreatmentmaynotbeeecDve (e.g.,Alzheimer's,stroke,terminaldiseases,etc.);or, anyabsencestoreceivemulDpletreatments(including anyperiodofrecoverytherefrom)by,oronreferralby,a healthcareproviderforacondiDonthatlikelywould resultinincapacityofmorethanthreeconsecuDvedaysif leeuntreated(e.g.,chemotherapy,physicaltherapy, dialysis,etc.). 16. SeriousHealthCondiDon ThefollowingcondiDonsareexcluded,unless inpaDentcareorcomplicaDonsdevelopthat wouldmeettheabovecriteria: cosmeDctreatments commoncolds Flu earaches upsetstomach minorulcers headachesotherthanmigraine rouDnedentalororthodonDaproblems periodontaldisease 17. QualifyingExigencies CoveredacDvedutydeniDon Familymemberincludesspouse,son,daughterorparent Qualifyingexigenciesinclude: Respondingtoshort-noDcedeployment, A8endingmilitaryeventsandrelatedacDviDes, A8endingtochildcareandschoolacDviDes, Receivingcounseling, A8endingtonancialandlegalma8ers, PeriodsofrestandrecuperaDon, Post-deploymentacDviDes, Parentalcare(militarymembersparent),and OtheracDviDesagreedtobytheemployeeandthe organizaDon. 18. QualifyingExigencies Childcareandparentalcare Theeligibleemployeedoesnotneedtobe relatedtotheparent Theeligibleemployeemustberelatedtothe militarymember(spouse,childorparent) Themilitarymembershouldberelatedtothe childorparent 19. QualifyingExigencies PeriodsofrestandrecuperaDon Changedfrom5daysto15 ConDnuousorintermi8ent MustbeduringDmespeciedonR&Rorders 20. AddiDonalLeaveEnDtlement 26workweeksofleaveduringasingle12 monthperiod: Tocareforacoveredservicememberwitha seriousinjuryorillnesswhentheemployeeisthe spouse,son,daughter,parentornextofkinof theservicemember. 21. POLL Haveyoueverhadanemployeetakemilitary caregiverFMLAleave? 22. CoveredServicemember CurrentServicemember: AcurrentmemberoftheArmedForces,NaDonal GuardorReservesandis undergoingmedicaltreatment,recuperaDonor therapy,orisinoutpaDentstatus,or isonthetemporarydisabilityreDredlist,foraserious injuryofillness 23. CoveredServicemember CoveredVeterans: MemberoftheArmedForces,NaDonalGuardor Reserves; Dischargedorreleasedfromserviceunder condiDonsotherthandishonorableand Dischargedwithintheve-yearperiodbeforethe startofmilitarycaregiverleaveand Undergoingmedicaltreatment,recuperaDon,or therapyforaqualifyingseriousinjuryorillness 24. SeriousInjuryorIllness CurrentServicemember Incurredinthelineofdutyandmaycause servicemembertobemedicallyunttoperform theduDesoftheservicemembersoce,grade, rank,orraDng Includesinjuriesorillnessesthatexistedpriorto acDvedutythatwereaggravatedbyserviceinthe lineofduty 25. SeriousInjuryorIllness CoveredVeterans aconDnuaDonofaseriousinjuryorillnessthatwasincurredor aggravatedwhentheveteranwasamemberoftheArmed Forcesandrenderedtheservicememberunabletoperformthe duDesoftheservicemembersoce,grade,rank,orraDng;or aphysicalormentalcondiDonforwhichtheveteranhas receivedaU.S.DepartmentofVeteransAairsService-Related DisabilityRaDng(VASRD)of50percentorgreater,andthe needformilitarycaregiverleaveisrelatedtothatcondiDon;or aphysicalormentalcondiDonthatsubstanDallyimpairsthe veteransabilitytoworkbecauseofadisabilityordisabiliDes relatedtomilitaryservice,orwoulddosoabsenttreatment;or aninjurythatisthebasisfortheveteransenrollmentinthe DepartmentofVeteransAairsProgramofComprehensive AssistanceforFamilyCaregivers 26. 12monthperiodforMilitaryCaregiverLeave Single12monthperiodbeginsthedayofleave andends12monthslater Notalwaysthesameasthe12monthperiod availableforotherFMLAleavereasons Eligibleemployeelimitedtocombinedtotalof 26workweeks Militarycaregiverleaveavailableonceper servicemember,perseriousinjuryorillness Eligibleemployeecancareformorethanone coveredservicememberataDmeduringleave 27. NextofKin abloodrelaDvewhohasbeendesignatedin wriDngbytheservicememberasthenextof kinforFMLApurposes bloodrelaDvewhohasbeengrantedlegal custodyoftheservicemember brothersandsisters grandparents auntsanduncles rstcousins 28. EmployeeResponsibiliDes Eligibleemployeesmayberequiredto provide: 30daysadvancenoDceforforeseeableleave NoDceassoonaspracDcablewhennot foreseeable SucientinformaDonfortheemployerto understandwhytheleaveisneeded TimelynoDceofleavebeingFMLAqualifyingif notaddressedpriortoabsence 29. EmployeeResponsibiliDes Andifrequested,employeeshould: ProvidecerDcaDonrequestsinaDmelymanner Provideperiodicstatusreports Submittnessfordutyuponreturntowork 30. EmployerResponsibiliDes PostageneralnoDceexplainingrightsand responsibiliDes(WHPublicaDon1420) Postedforallworkertoseeincommonarea Mustbeinplainview ProvidedinotherlanguageswhenporDonof workforceisnotuentinEnglish ProvidesinformaDonregardinglingacomplaint MaybeassessedanefornotposDng 31. EmployerResponsibiliDes Providewri8enFMLApolicy Bestplaceisinanemployeehandbook ContainssameinformaDonasinposter,at minimum BestpracDcetoincludefurtherdetail 32. EmployerResponsibiliDes ProvideeligibilitynoDce Muststatewhethertheemployeeiseligible,and ifnoteligible,thereasonwhy Providedwithin5businessdays Onlyprovidedonceina12monthperiodunless theFMLAqualifyingreasonisdierentor eligibilityhaschanged FormWH-381 33. EmployerResponsibiliDes ProvideRightsandResponsibiliDesnoDce Qualiedleavemaybedesignatedandcountedagainst annualleaveenDtlement RequirementsofcerDcaDonoftheneedforleave SubsDtuDonofpaidleave Premiumpaymentstomaintainbenets KeyEmployee Maintenanceofbenetsduringleave JobrestoraDon EmployeepotenDalliabilityofhealthinsurancepremiums ifemployeefailstoreturntoworkaeerleave OtherinformaDon FormWH-381 34. CerDcaDonofLeave MedicalCerDcaDonforserioushealth condiDon Employermustallow15daystobecompleted Employeeresponsibleforanycosts Ifincompleteorinsucient,providewri8en noDcetoemployeetocure(7calendardays) WH-380-E,WH-380-F EmployerrepresentaDvecanauthenDcateand clarifycerDcaDon(notdirectsupervisor!) Employercanrequestsecondopinionat employercost 35. CerDcaDonofLeaveRequest QualifyingExigency Copyoforders Statementoffacts ApproximateDmesofleave ContactinformaDonforthirdparDes ProofofrelaDonship Cannotrequestsecondorthirdopinions CannotrequirerecerDcaDon Mustallow15daystocomplete FormWH-384 36. CerDcaDonofLeaveRequest MilitaryCaregiver Completedbyauthorizedhealthcareprovider DOD,VA,DODTRICARE,Non-military Forveterans: VASRDraDngdocumentacceptable;maysDllrequire conrmaDonoffamilyrelaDonshipanddocumentaDonof dischargedate Forcurrentservicemembers: ITOorITA Secondorthirdopinionsonlyfornon-military aliatedHCP Mustallow15daystocomplete 37. EmployerResponsibiliDes DesignaDonNoDce EmployerisresponsiblefordesignaDngleaveas FMLAleave NoDceshouldbeprovidedwithin5businessdays Shouldbeprovidedforeachqualifyingreasonper applicable12monthperiod EmployersdeterminaDon Anyconcurrentuseofpaidleaverequirements Anytnessfordutyrequirements Providesamountofleavecountedagainst enDtlement FormWH-382 38. EmployerResponsibiliDes Recordkeeping Dates,documentsandrecordsofFMLAleave Hoursifintermi8ent Nolessthanthreeyears MedicalinformaDonmustbemaintainedina condenDalmanner 39. EmployerResponsibiliDes MaintenanceofEmployeeBenets Employermaintainspaymentoftheir contribuDontopremiums EmployeemustpaytheirpremiumporDon SamecondiDonsappliedasiftheemployeewere conDnuouslyemployed 40. EmployerResponsibiliDes EmployeeReinstatement SameposiDon,ortoanequivalentposiDonwith equalpay,benetsandothertermsand condiDons Payincludesbonuses,uncondiDonalpay increases,paypremiumsandopportunityfor overDme Benetsincludeinsurance,paidDmeo, pensions,educaDonalbenets OthertermsandcondiDonsmayincludeduDes, condiDons,responsibiliDes,schedule,locaDon 41. Inclosing Employerscannotinterferewith,restrainor denyemployeesFMLArights Itsprohibitedtoretaliate,discriminate, dischargeorotherwiseconsideranegaDve factoragainstanemployeeforexercising FMLArights 42. HRCICer)ca)onCredits: "Thiswebinarhasbeenpre-cerDedfor1hourofgeneralrecerDcaDoncredit towardPHR,SPHRandGPHRrecerDcaDonthroughtheHRCerDcaDonInsDtute. Wewillsendoutaconrma)one-mailtoallthosethatareconrmedas a:endedwiththeprogramIDcodetonoteonyourHRCIrecer)ca)on applica)onform. TheuseofthissealisnotanendorsementbytheHRCerDcaDonInsDtuteofthequalityofthe program.ItmeansthatthisprogramhasmettheHRCerDcaDonInsDtute'scriteriatobepre- approvedforrecerDcaDoncredit." QUESTIONS? G&APartners info@gnapartners.com (800)253-8562 *This webinar has been recorded and will be posted on the G&A website by Friday