AGENDA

GLTC Board of Directors Meeting Wednesday

September 3, 2014 8:30 AM, GLTC 1301 Kemper Street

1) Public Comment

a) Resolution for Jacqueline Robinson b) Resolution for Sharon Slaughter

2) Consideration of Approval: a) July 2, 2014 minutes

3) Staff Reports:

a) June Financial Statements b) June & July Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update

4) Kemper Street Parking

5) O&M Subcommittee Report

6) President’s Report 7) Other Business 8) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.

Greater Lynchburg Transit Company (GLTC) Whereas, Sharon Slaughter has served as a member of the GLTC Customer Advisory Committee since August 2008, and Whereas, she served as President from 2009-2010 and 2011-2014, and Whereas, she has served admirably and made invaluable contributions to the Customer Advisory Committee and will be greatly missed, and Whereas, she has served her full term on the Customer Advisory Committee, and Whereas, she has faithfully executed her duties as a member of the Customer Advisory Committee, keeping in mind her responsibilities to all the citizens of Lynchburg, Virginia, Now, therefore, be it resolved by the GLTC Board of Directors that Sharon Slaughter is to be commended for her dedication, service, and expertise; and further, that the Board members send her every good wish for success and happiness in the future. I certify that this is a true and correct copy of a Resolution passed unanimously by the GLTC Board of Directors on August 6, 2014. ________________________________ Lee Beaumont, Secretary/Treasurer GLTC Board of Directors

Greater Lynchburg Transit Company (GLTC) Whereas, Jacqueline Robinson has served as a member of the GLTC Customer Advisory Committee since August 2008, and Whereas, she has served admirably and made invaluable contributions to the Customer Advisory Committee and will be greatly missed, and Whereas, she has served her full term on the Customer Advisory Committee, and Whereas, she has faithfully executed her duties as a member of the Customer Advisory Committee, keeping in mind her responsibilities to all the citizens of Lynchburg, Virginia, Now, therefore, be it resolved by the GLTC Board of Directors that Jacqueline Robinson is to be commended for her dedication, service, and expertise; and further, that the Board members send her every good wish for success and happiness in the future. I certify that this is a true and correct copy of a Resolution passed unanimously by the GLTC Board of Directors on August 6, 2014. ________________________________ Lee Beaumont, Secretary/Treasurer GLTC Board of Directors

Go Green! Ride Blue! With GLTC Draft Minutes

Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING

July 2, 2014 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, July 2, 2014 at the GLTC Transfer Center, 800 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Peggy Whitaker Dr. Jim Mundy, Jennifer Martin, Jan Walker, Jack Hellewell, Kim Payne, Christian DePaul, and Lee Beaumont. Staff members attending were: Karen Walton, Dennis Dorsey, Gary Paris, Allen Robey, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Patrice Strachan of DRPT, Ron Reekes of Wendel, Philipp Gabathuler of Region 2000, Sharon Slaughter and Jackie Robinson of the Customer Advisory Committee, Ben Blanks-GLTC Customer, and Justin Faulconer of the News and Advance. Mr. Daniels called the meeting to order at 8:30 a.m.

Mr. Daniels asked for public comment. Ms. Slaughter read the report from the Customer Advisory Committee.

CAC REPORT FOR BOARD-July 2, 2014

The CAC met in May and June. The primary focus for both of those meetings was the impending opening of the new transfer center. There was a lengthy discussion on the new design of the schedules to make them more customer- friendly and also changing the colors of the schedules and stickers on the bus stop signs to reflect the changes of the names of the routes.

Ms. Slaughter and Ms. Robinson stated that they will both be resigning from the CAC and have enjoyed serving on it since the beginning.

Mr. Daniels thanked Ms. Slaughter and Ms. Robinson for their service. Mr. Hellewell requested that a resolution be drafted to thank them for their service. Ms. Walton also thanked them for the services they’ve given to GLTC for the last six years.

Consideration of Approval of Minutes

Mr. Daniels asked for consideration of approval of the minutes of June 4, 2014. Mr. Payne made a motion to approve the minutes as presented with Dr. Mundy seconding the motion. The vote was unanimously carried.

Staff reports

May Financial Statements Ms. Walton stated that revenue continues to be strong; however, May showed a slight decrease in farebox revenue. This could be due to the Fare Free Day held on May 6. Lynchburg College (LC) and Central Virginia Community College (CVCC) have requested an extension on their contracts. CVCC’s growth has been phenomenal and Ms. Walton is in talks to revise their for the upcoming year.

GLTC is continuing to find efficiencies and should end the year financially sound.

May Ridership and Operational Goals GLTC continues to see ridership growth with the year being almost 9%. The cost per mile is up; however our revenue miles and overall cost are down. Staff will investigate to determine where the glitch is. Paratransit ridership and costs are down and hope this trend continues.

Capital Projects Staff is continuing to draw down on capital grants. GLTC will apply fora new “Ladders of Opportunity” grant. The grant, if received, will be used for the O&M Facility for items listed as alternates such as a Training Pad and lifts. The grant does not affect the current grant for the new building. Management Report Ms. Walton asked Mr. Paris to provide an update on the benches and shelters. There is one correction to the board packet. The Dialysis Center has a bench, not a shelter. Ms. Walton stated that our new website is near completion. She will send a link to staff, Customer Advisory and ADA Committees, and the board for comments before the site goes live.

Ms. Walton stated that the auditors are conducting their annual review. Inaddition, DRPT will be starting their triennial examination toward the end of summer. Our Federal Triennial audit is not until next year.

Kemper Street Transfer Center Update Mr. Reekes provided an update of the transfer center. He stated that there are a few things that need addressing but overall the transfer center is complete. The contractors are still working on the cobblestones on Kemper Street. Once everything is completed, the transfer center will become LEED Gold certified. Mr. Reekes stated that he is looking forward to the next O&M facility project.

Ms. Walton stated she is permitting Amtrak, Greyhound, and Old Dominion Job Corps buses to use Bay 5 to allow riders a safe place to embark and disembark. All three agencies have added or will be adding GLTC to their insurance policies for liabilities.

Parking Lot Ms. Walton stated that signs have been placed in designated areas in reference to parking, though more signs are needed and are on order. Mr. Payne stated that he will try and set up a meeting with the new city parking chief to discuss options with the new lot. Board Room Usage Ms. Walton asked the board about the board room usage and asked if a policy should be set in place. There was discussion regarding set-up, clean-up wear and tear, etc. Ms. Walker stated that Centra has an unwritten policy whereas businesses should be connected to the mission of the company using the facility. Ms. Whitaker added that businesses using the board room can be educated on the viable, sustainability of public transportation. Research will be conducted and presented at the board meeting. Ms. Whitaker stated that the GLTC staff did a fabulous job for the grand opening. In addition, she thanked Alicia Petska from the News and Advance for great news coverage.

Route 6, 7, and Route 8 alignments Mr. Lacy provided information regarding the proposed routes for Routes 6, 7, and 8 to make better connections. The route 6 and 7 will become an hour long route with a shuttle.The shuttle will give service from Kemper Station to Lynchburg Plaza and then service the Route 6 or Route 7 every other hour to Fort Hill Village. When arrived at Ft Hill Village, Route 7 and 6 will service the rest of the route with added service in both routes. The Route 6 will service CVCC , Kohl’s and Airport for added service plus regular route. The Route 7 will now serve Timberlake Rd to Waterlick Rd and StarTek plus the regular route.

There is also a proposed change to the route 8A and 8B. This route will become an hour long and will serve near Frito lay and serve the Overlook at Stonemill apartments off of RT221.

StarTek officials have asked if the service be extended 2 hours to accommodate employees on the evening shift.

There was discussion regarding the above services. Fort Hill Village has agreed to be a transfer point for GLTC. Mr. Daniels asked if there were any regulations preventing GLTC from entering Campbell County. There is a Certificate of Convenience that will be researched before providing

service. Mr. Payne was concerned that StakTek chose to relocate in the county; thereby; not serving the City of Lynchburg. After further discussion, the board asked Ms. Walton to research if we need to conduct a public hearing before making these changes.

Ms. Whitaker suggested that all citizens should be encouraged to ride the bus as a transportation alternative to the airport, or as a Kiss and Ride or a Park and Ride from the new transfer center when going to out-lying places of work.

Dr. Mundy commended the staff for taking the time to research expansion in addition to preparing for the grand opening of the new transfer center.

Dr. Mundy made a motion to accept the proposed revision pending the information needed. Mr. DePaul seconded the motion and the vote was unanimously carried.

O&M Mr. Beaumont stated that the committee met and things are moving forward with the new O&M Facility. In addition, the 1301 Kemper Street facility received a letter from VADEQ that there is no additional work required. This means that when the Board is ready, it can be put up for sale. President’s Report Mr. Daniels thanked Ms. Whitaker for filling in for him while he was away for the grand opening. He thanked the GLTC staff and stated that he appreciated everyone’s efforts to make the grand opening a success. Mr. Daniels also thanked DRPT for their support as well as Wendel, and the Jamerson-Lewis contractors. Mr. Daniels stated that he plan to attend the APTA Conference this year in Houston in October.

As there was no other business, the meeting adjourned at 9:28 a.m.

Secretary/Treasurer

GLTC Board Item Summary

MEETING DATE: 9.3.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – June & July

SUMMARY: Attached are the financial statements for June. Our auditors are in house right now, so this may change slightly from the final audited financials. YTD Revenue – Overall we ended on a positive note with revenue coming in 5% over projection. The standout line items include fixed-route passenger revenue which came 6% over, state grant which was 21% over projection, and the federal grant which came 7% over. Paratransit revenue came under but that is not surprising considering our ridership has decreased. YTD Expenses came in on budget. Whereas we had slight increases in fixed route and paratransit labor costs, we made up for the overages by paring back on in other areas. Overall we ended up approximately $360K in the black. July reports will be coming when the audit is complete. CONTACT(S): Karen Walton ATTACHMENT(S): June Financial Statements

Central VA Transit Management Company Inc.Balance SheetJun FY 2014

FY 2014 FY 2013 Difference %

ASSETS

Cash 100,050$ 658,481$ (558,430)$ -85% Temporary Cash Investment - - - N/A Cash - OPEB 78,062 57,008 21,055 37% Working Funds 150 150 - 0% Working Funds - Transfer Center 50 - 50 N/A Accounts Receivable 432,577 107,056 325,521 304% Materials and Fuel 152,856 175,380 (22,525) -13% TOTAL CURRENT ASSETS 763,746$ 998,074$ (234,329)$ -23%

Tangible Property 12,382$ 12,382$ -$ 0% Accumulated Depreciation (12,382) (12,382) - 0% NET FIXED ASSETS -$ -$ -$ N/A

Prepayments 22,415 64,645 (42,230) -65%

TOTAL ASSETS 786,161$ 1,062,720$ (276,559)$ -26%

LIABILITIES AND CAPITAL

Accounts Payable - Trade 95,395$ 42,941$ 52,454$ 122% Wages Payable 67,171 64,842 2,329 4% Other Payroll Liabilities 261,408 208,213 53,196 26% Short Term Loan - City of Lynchburg - - - N/A Line of Credit - - - N/A Advance Payments 1,755 - 1,755 N/A TOTAL LIABILITIES 425,730 315,996 109,733 35%

Accumulated Income/(Loss) Prior Years - (74,239) 74,239 -100% Accumulated Income/(Loss) Current Year 360,431 720,962 (360,531) -50% Restricted Reserve - 100,000 (100,000) -100% TOTAL CAPITAL 360,431$ 746,724$ (386,292)$ -52%

TOTAL LIABILITIES AND CAPITAL 786,161$ 1,062,720$ (276,560)$ -26%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF JUNE 30, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2014 FY2014 FY2014

JUN JUN % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 74,161$ 79,180$ -6% 1,010,759$ 950,160$ 6% DRT Passenger Revenue 6,518 7,744 -16% 81,156 92,922 -13% Contracts (LC Access) - - #DIV/0! 25,261 21,746 16% Contracts (CVCC Access) 2,063 - 100% 12,378 - 100% Liberty University Revenue 3,726 - #DIV/0! 1,005,196 1,079,329 -7% Other Contract Revenue 1,196 4,067 -71% 13,740 48,800 -72% Non-Operating Revenue 29 2,083 -99% 41,172 25,000 65% Advertising Revenue 3,412 5,417 -37% 42,100 65,000 -35% City Operating Assistance 99,520 99,520 0% 1,194,239 1,194,239 0% County Operating Assistance 4,791 5,690 -16% 57,492 68,282 -16% State Operating Assistance 189,305 115,594 64% 1,673,190 1,387,122 21% Federal Operating Assistance 164,477 153,778 7% 1,973,720 1,845,336 7%

TOTAL REVENUE 549,196$ 473,072$ 16% 7,130,402$ 6,777,936$ 5%

EXPENSES

FIXED ROUTE Operator Labor 90,010$ 109,785$ -18% 1,543,571$ 1,317,419$ 17% Operator-Overtime 4,724 10,027 -53% 64,021 120,327 -47% Other Salaries & Wages 12,683 18,379 -31% 165,944 220,542 -25% Supervisors-Overtime 1,414 1,350 5% 15,506 16,200 -4% Fringe Benefits 103,024 85,718 20% 1,005,635 1,028,611 -2% TOTAL FIXED ROUTE 211,855$ 225,258$ -6% 2,794,675$ 2,703,099$ 3%

DEMAND RESPONSE Operator Labor 18,232$ 22,419$ -19% 265,228$ 269,030$ -1% Operator-Overtime-PTS 605 458 32% 3,255 5,500 -41% Other Salaries & Wages 7,482 5,431 38% 91,699 65,175 41% Fringe Benefits 23,110 17,144 35% 202,461 205,722 -2% TOTAL DEMAND RESPONSE 49,429$ 45,452$ 9% 562,643$ 545,427$ 3%

MAINTENANCE Other Salaries & Wages 43,204$ 45,557$ -5% 549,477$ 546,688$ 1% Inspection&Maint,Srvc-Overtime 1,951 1,804 8% 24,818 21,647 15% Fringe Benefits 38,561 28,573 35% 322,816 342,870 -6% Fuel & Lubricants 63,061 78,192 -19% 823,051 938,300 -12% Tires & Tubes 9,240 4,012 130% 55,954 48,146 16% Other Materials & Supplies 46,979 25,642 83% 329,942 307,698 7% TOTAL MAINTENANCE 202,996$ 183,779$ 10% 2,106,059$ 2,205,349$ -5%

ADMINISTRATION Other Salaries & Wages 17,385$ 17,158$ 1% 200,894$ 205,899$ -2% Fringe Benefits 14,343 11,429 25% 112,924 137,148 -18% Services 56,977 36,119 58% 472,627 433,426 9% Utilities 8,986 9,750 -8% 105,627 117,000 -10% Casualty & Liability Expenses 14,926 25,500 -41% 270,938 306,000 -11% Other Materials & Supplies 62,265 3,341 1764% 84,756 40,088 111% Miscellaneous 28,859 7,042 310% 58,828 84,500 -30% TOTAL ADMINISTRATION 203,741$ 110,338$ 85% 1,306,594$ 1,324,061$ -1%

TOTAL EXPENSES 668,022$ 564,828$ 18% 6,769,971$ 6,777,936$ 0%

NET INCOME/(LOSS) (118,826)$ (91,756)$ 30% 360,431$ -$ #DIV/0!

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF JUNE 30, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013

JUN JUN % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 74,161$ 74,329$ 0% 1,010,759$ 974,349$ 4% DRT Passenger Revenue 6,518 10,950$ -40% 81,156 90,792 -11% Contracts (LC Access) - 500$ -100% 25,261 22,246 14% Contracts (CVCC Access) 2,063 -$ 100% 12,378 - 100% Liberty University Revenue 3,726 -$ #DIV/0! 1,005,196 1,162,567 -14% Other Contract Revenue 1,196 1,165$ 3% 13,740 28,813 -52% Non-Operating Revenue 29 1,917$ -99% 41,172 17,921 130% Advertising Revenue 3,412 2,458$ 39% 42,100 53,999 -22% City Operating Assistance 99,520 114,105$ -13% 1,194,239 1,369,262 -13% County Operating Assistance 4,791 4,791$ 0% 57,492 57,492 0% State Operating Assistance 189,305 121,270$ 56% 1,673,190 1,435,818 17% Federal Operating Assistance 164,477 153,778$ 7% 1,973,720 1,845,335 7%

TOTAL REVENUE 549,196$ 485,263$ 13% 7,130,402$ 7,058,595$ 1%

EXPENSES

FIXED ROUTE Operator Labor 90,010$ 115,157$ -22% 1,543,571$ 1,317,419$ 17% Operator-Overtime 4,724 1,255 276% 64,021 243,858 -74% Other Salaries & Wages 12,683 14,918 -15% 165,944 193,655 -14% Supervisors-Overtime 1,414 802 76% 15,506 15,763 -2% Fringe Benefits 103,024 111,564 -8% 1,005,635 915,907 10% TOTAL FIXED ROUTE 211,855$ 243,696$ -13% 2,794,675$ 2,686,601$ 4%

DEMAND RESPONSE Operator Labor 18,232$ 20,863$ -13% 265,228$ 246,834$ 7% Operator-Overtime-PTS 605 449 35% 3,255 4,934 -34% Other Salaries & Wages 7,482 6,446 16% 91,699 79,035 16% Fringe Benefits 23,110 22,351 3% 202,461 171,111 18% TOTAL DEMAND RESPONSE 49,429$ 50,110$ -1% 562,643$ 501,915$ 12%

MAINTENANCE Other Salaries & Wages 43,204$ 41,355$ 4% 549,477$ 546,688$ 1% Inspection&Maint,Srvc-Overtime 1,951 1,095 78% 24,818 23,672 5% Fringe Benefits 38,561 35,882 7% 322,816 295,024 9% Fuel & Lubricants 63,061 38,206 65% 823,051 801,323 3% Tires & Tubes 9,240 6,762 37% 55,954 23,402 139% Other Materials & Supplies 46,979 46,601 1% 329,942 293,618 12% TOTAL MAINTENANCE 202,996$ 169,901$ 19% 2,106,059$ 1,983,728$ 6%

ADMINISTRATION Other Salaries & Wages 17,385$ 18,878$ -8% 200,894$ 181,845$ 10% Fringe Benefits 14,343 14,063 2% 112,924 94,061 20% Services 56,977 34,478 65% 472,627 388,197 22% Utilities 8,986 9,709 -7% 105,627 114,534 -8% Casualty & Liability Expenses 14,926 15,842 -6% 270,938 279,134 -3% Other Materials & Supplies 62,265 650 9479% 84,756 27,864 204% Miscellaneous 28,859 5,733 403% 58,828 29,755 98% TOTAL ADMINISTRATION 203,741$ 99,352$ 105% 1,306,594$ 1,115,392$ 17%

TOTAL EXPENSES 668,022$ 563,056$ 19% 6,769,971$ 6,287,631$ 8%

Reserve Transfer -$ (45,834)$ -100% -$ 50,000$ -100%

NET INCOME/(LOSS) (118,826)$ (31,959)$ 272% 360,431$ 720,963$ -50%

GLTC Board Item Summary

MEETING DATE: 9.3.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: June & YTD Ridership & Operational Goals

SUMMARY: JUNE Overall for the year we ended up with an almost 8% increase in ridership on the Fixed Route service. Both CoL and LU ridership did very well. Our Farebox recovery rate has shown a decline, it may have something to do with the new reduced fare pass that we instituted this year. The Paratransit service showed healthy declines in usage with an 11% decrease. We will continue to find ways of making the system as efficient as possible without adversely affecting the quality of the ride for the passenger. Our on-time performance for the month of June was hit fairly hard but it was expected. With the move to the new transfer center, we knew that we had three routes that were going to be negatively impacted by the move. We expect July’s on-time performance will also be hit as we did not start the new routes until July 28th. Our initial assessment of the new routes is positive and we expect our August metrics to be back where we want them. Overall our accident rate is doing above average. It was good enough to get us a 2% decrease in the cost of our liability insurance. We did seem to be over on small bump type accidents that we are actively addressing. JULY We do not have the costs per mile/hour/pax yet due to not have July financials. July ridership was a little lower than the previous year. This could be due to having such a mild summer that people elected to walk or bike rather than ride the bus. Paratransit ridership also decreased by approximately the same amount. Attachment: June, July & YTD metrics CONTACT(S): Karen Walton

5.2%1.6%

-8.9% -16.2%-6.0% 0.0%8.6% -11.0%

14.5% -5.1%22.1% 18.8%19.6% 7.9%

6.4% 13.8%

RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD

Current Percent

$6.92$66.65$44.98

Year ChangeCurrent

YTD153,518

15,92923,605

1.485.62$

61.38$ 38.79$

1.367.62$

73.75$ 54.05$

1.59$9.78

$91.70$57.76

Jun-14

Sunday Service DaysHoliday Service Days

Snow Routes

Revenue Miles FRRevenue Hours FR

Prior Year12,575

1,3001,774

Cost/HourCost/Passenger

Farebox Recovery

Cost/HourCost/Passenger

Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile

ParatransitJun-14

Percent

0 0

Weekday Service DaysSaturday Service Days

Fixed Route Current

00

Year

2140

17.25$8.03

$99.70$5.78

80,85480,854

0

$99.42$5.88

$7.71

61,350Prior Year

0

205

58,1604,686 4,760

Change

30.114.67

973,82882,644

1,016,682

0.0%

-22.0%

$66.95

78,5472,296,309

959,6271,336,682

2,488,4081,022,382

-4.2%

1.7%15.9%

5.0%7.7%

8.8%

55.40

2.9%-23.7%

0.0%-2.3%

$2.29

Passenger/HourCost/Mile

Passenger BoardingsTotal City TripsLiberty Campus Trips 0.0%

-2.1%

79,0011,44616.90

80,447

11,4621,2221,940

183,12416,76026,518

Percent Change

6.1%1,466,026

18.5%

29.23$6.12

-19.7%-9.8%

1.8416.7%

-17.3%

12.4%

-4.2%

Percent Change

CurrentYTD YTD

Prior

0

27657

2

27557

0

000

Prior YTD

1.56

4.9% 4.9%5.7% 5.7%

-6.3% -6.3%-1.1% -1.1%-7.3% -7.3%-6.3% -6.3%

Prior YTD

1.58

Percent Change

CurrentYTD YTD

Prior

0

2240

2240

000

12,1661,3201,953

12,9771,3352,106

Percent Change

-10.1%2,901

18.5%

18.26$11.33

Passenger/HourCost/Mile

Passenger BoardingsTotal City TripsLiberty Campus Trips 100.0%

-12.0%

76,8252,90116.07

79,726

18.5%

-6.7%

100.0%-12.0%

-6.7%-10.1%

$5.24

Change

16.07

41,5494,962

39,532

$95.69

4,67985,42185,421

0

79,72676,825

Year

2240

18.26$11.33$95.69

$5.24

85,42185,421

0

41,549Prior Year

0

224

39,5324,679 4,962

Percent

0 0

Weekday Service DaysSaturday Service Days

Fixed Route Current

00

Farebox Recovery

Cost/HourCost/Passenger

Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile

ParatransitJul-14

Jul-14

Sunday Service DaysHoliday Service Days

Snow Routes

Revenue Miles FRRevenue Hours FR

Prior Year12,977

1,3352,106

Cost/HourCost/Passenger

1.586.83$

66.43$ 42.11$

1.486.83$

66.43$ 42.11$

Current PercentYear Change

CurrentYTD

12,1661,3201,953

1.48

RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD

GLTC Board Item Summary

MEETING DATE: 9.3.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: June & July 2014 Capital Report

SUMMARY: We have submitted our application for the Ladders of Opportunity Grant. If we receive this grant, it will fund 80% of the asphalt pad that we will use for new driver training, remedial driver training, and eligibility determination testing for paratransit at our new Operations & Maintenance Facility. We continue to draw down on our capital grants and work with FTA on our new grants. There seem to be some headway in getting some of our older grant submissions approved. We hope to have them approved soon. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report

GLTC CAPITAL GRANTS

FEDERAL STATE 6/30/2014GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110-01 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$ 73009-30 30%ENG/DESIGN-ADMIN/MAINTENA 492,000$ 98,400$ 24,600$ 615,000$ 27,991$

Executed 7/9/14 Pending ENG/DESIGN-ADMIN/MAINTENANCE 960,000$ 192,000$ 48,000$ 1,200,000$ 558,829$ Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$ Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$ Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$ Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$ Executed 6/18/14 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$

2,193,025$ 422,551$ 125,705$ 2,741,281$ 1,512,200$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 92,507$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ -$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069$ 5,544$ 4,723$ 51,336$ 42,686$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 7,550$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,283$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,867$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400$ 848$ 752$ 8,000$ 8,000$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 838$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000$ 4,770$ 4,230$ 45,000$ 45,000$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000$ 2,400$ 600$ 15,000$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 64,681$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 270,413$

VA-95-X120 73013-36 ACQUIRE-FURN/GRAPHICS 141,984$ 19,523$ 15,973$ 177,480$ PENDINGPENDING 73013-36 ACQUIRE-MISC BUS STATION EQUIP 258,016$ 35,477$ 29,027$ 322,520$ PENDING

73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ PENDING73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000$ 26,263$ 21,487$ 238,750$ PENDING73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ PENDING73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ PENDING73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,239$ 80,442$ PENDING73013-40 BUY ASSOC CAP MAINT ITEMS 106,263$ 14,611$ 11,955$ 132,829$ PENDING73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ PENDING73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ PENDING73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ PENDING73014-31 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,249$ 10,313$ 257,809$ PENDING

1,613,212$ 292,207$ 161,095$ 2,066,514$ PENDING

2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILIT 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDINGPENDING PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING

BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDINGACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDINGREHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING

22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING

Deobligated by State

GLTC CAPITAL GRANTS

FEDERAL STATE 7/31/2014

GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110-02 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$

73009-30 30%ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)492,000$ 98,400$ 24,600$ 615,000$ 27,991$

Executed 7/9/14 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)960,000$ 192,000$ 48,000$ 1,200,000$ 558,829$

Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$

Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$

Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$

Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$

Executed 6/18/14 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$

2,193,025$ 422,551$ 125,705$ 2,741,281$ 1,512,200$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 92,507$

EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ -$

EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTERS 41,069$ 5,544$ 4,723$ 51,336$ 42,686$

EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 7,550$

EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,277$

EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,867$

EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMENT 6,400$ 848$ 752$ 8,000$ 8,000$

EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ -$

EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS EQUIP 36,000$ 4,770$ 4,230$ 45,000$ 45,000$

Revision - new ALI REHABILITATE FARE COLLECTION EQUIP 12,000$ 2,400$ 600$ 15,000$ -$

EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 64,681$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 269,568$

VA-95-X120 73013-36 ACQUIRE-FURN/GRAPHICS 141,984$ 19,523$ 15,973$ 177,480$ PENDING

PENDING 73013-36 ACQUIRE-MISC BUS STATION EQUIP 258,016$ 35,477$ 29,027$ 322,520$ PENDING

73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ PENDING

73013-38 ENG/DESIGN ADMIN/MAINTENANCE FACILITY 191,000$ 26,263$ 21,487$ 238,750$ PENDING

73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ PENDING

73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ PENDING

73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ PENDING

73013-45 ACQUIRE-MOBILE SURV/SECURITY EQUIP 56,000$ 7,700$ 6,300$ 70,000$ PENDING

73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,239$ 80,442$ PENDING

73013-40 BUY ASSOC CAP MAINT ITEMS 106,263$ 14,611$ 11,955$ 132,829$ PENDING

73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ PENDING

73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ PENDING

73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ PENDING

73114-77 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,249$ 10,313$ 257,809$ PENDING

1,613,212$ 292,207$ 161,095$ 2,066,514$ PENDING

2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILITY 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDING

PENDING 73015-40 PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING

73015-37 BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDING

73015-39 ACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDING

73015-38 REHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING

22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING

Deobligated by State

GLTC Board Item Summary

MEETING DATE: 9.3.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report

Shelter Update We did not get a lot done in this regard as we were very busy with the route changes and all that is included with that (changing route information on bus displays and bus stop signs, to name a few). To date though we have installed 11 shelters (26% of the shelters we had in the yard). An update on current activity:

• Free Clinic – We have determined that a shelter will not be able to be placed here due to the side walk being more than a foot or more lower than the street with a 7 degree grade.

• Community center – There is a fence would have to be relocated along with widening the sidewalk. We will speak to them about it.

• Atherholt Medical Center (Centra Health) Pad was installed 8/15. Shelter to be installed the week of 8/25.

• The Carrington House Pad will be poured 8/22 weather permitting. • Boonsboro Shopping Center – Shelter was changed out to a smaller one that no longer impedes

sidewalk traffic. • Liberty Inn – We are ready to install this shelter as soon as the pad is in place. • Valley View Retirement on Long Meadows Drive - We received ok to install and will do so on shortly

as soon as we contact the contractor.

Note: Ms. Sandy Fisher - POC for Camp Kum Ba Yah / Church of The Covenant, requested that a shelter not be installed at their location. Also, this location is schedule for a gas line replacement sometime in the near future so we will take this off of our list. Board Meeting Room I did contact some people who have meeting/community rooms regarding what, if anything they are charging. Here are a few responses to my question “Do you have a meeting room that you open for public use, and if so do you charge for its use?”

• Yes we consider it good community relations, no charge. (Worcester, MA) • Yes, we allow non-profit and public agencies to use our meeting facilities. There is no charge. (Duluth,

MN) • We have a policy in Peoria that we will rent out our meeting room for up to a year in advance to groups.

It is free if they are a non-profit or partner agency. If they are not, we charge $50 an hour. Both groups have to put up a $50 cleaning deposit and are liable for damages. (Peoria, IL)

Other Services Both Lynchburg College and Central Virginia Community College have extended their contracts for

another year. The Grocery Bus hours have been extended to 6pm at night as requested by the Virginia Department of

Health. It is now an 8 hour program versus the 2 hour program before. I have submitted a draft contract to Liberty University and am waiting for their reply. We will be partnering with Lynchburg Grows/Centra Foundation on their food desert program. One

hour a week their produce van will come to the Transfer Center and sell (at a low cost) vegetables and healthy food.

Routes 6, 7, & 8 The route changes went off without a hitch. There were of course some people who did not get the word, though I think we did an outstanding job of trying to get the word out there to include signs on all of the buses, outreach by the supervisors, posters at the transfer center, and media stories by WSET and the N&A. The routes themselves are doing very well on the time points. We will keep evaluating as this was a major change. Website By this time all Stakeholders (Board, ADA Advisory Committee, and Customer Service Committee) should have had the link to the new website sent to them. We are hoping to have all comments back to us by 9/5 so that we can incorporate if feasible and go live. Try Transit Week GLTC in conjunction with Region 2000 will be participating in Try Transit Week during the week of September 8th. This is a statewide initiative that is personalized at the local level whose purpose is to get new people to give transit a try. We have targeted some large and small downtown business employees (to include City Hall) with New Rider Passes and the chance to win an I Pad by posting a “selfie” of them riding a bus. Annual Stockholders Meeting This is just a reminder that GLTCs Annual Stockholders Meeting will be held on October 22nd. I’m going to assume that we will have the meeting here? Also I would like to get a feel from the Board as to whether we will do the same thing this year as we did last year, which was to have the October Board meeting on October 1st, then the Stockholders meeting on the 22nd, then NOT have a Board meeting in November. CONTACT(S): Karen Walton

September 15th – 19th

GLTC is participating in Try Transit Week September 15 – 19, 2014 to encourage residents to give transit a try to access work and other community resources. GLTC is making participating easy and fun by offering free passes and great prizes for trying public transit at least one day during Try Transit Week. To make participation in Try Transit Week easy and appealing, GLTC and RIDE Solutions, have created a Try Transit Week package for area businesses to share with employees that describes how they can participate to win great prizes. The Try Transit Week Business Package includes:

1. Free GLTC New Rider Passes The passes will be brought to your place of business to be distributed to anyone that would like to pick one up

2. Try Transit Week Flyer Can be posted at your office or shared electronically

3. Try Transit Week Promo Email A short participation email to be shared electronically to employees & colleagues

If you would be interested in providing the opportunity for your employees to participate in Try Transit Week, please contact Natalie Wilkins at nwilkins@gltconline.com or Kelly Hitchcock at khitchcock@region2000.org by Friday, September 5, 2014. With your interest confirmation, New Rider Day Passes (please provide your requested number of passes) and a flyer will be brought to your place of business and the short participation email will be forwarded electronically. Try Transit Week is held across the Commonwealth and sponsored by the Virginia Department of Rail and Public Transit (DRPT), where there is additional chance to win big by going to TryTransitWeek.com and register your transit ride for a chance to win round-trip Amtrak tickets and month-long GLTC passes.

GLTC Board Item Summary

MEETING DATE: 9.3.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street Transfer Center update Written summary and financial updates for June & July are attached. CONTACT(S): Gareth McAllister, Karen Walton

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

GLTC PROJECT STATUS REPORT AS OF 30 July 2014

1. Current Status :

a. Building:

i. Punch-list items being addressed

ii. Owner complaints being addressed as they are discovered and reported

iii. Internet service at the building has been confirmed. Training on systems will be scheduled.

b. Site around building:

i. Cobblestone work continuing

ii. Additional yard drain being scheduled for installation in the landscape area near Kemper

Street entrance

iii. Punch-list items being addressed

2. Next Two Weeks Look-Ahead:

a. Commissioning of building systems and working out all bugs in any of the systems

b. Owner training of systems to be scheduled with owner

c. Street area closed between the bus entry and car entry on Kemper Street (Cobblestones)

d. Cobblestones continuing

3. Most important issues that are outstanding on the project: a. Cobblestone work

b. Final inspections and punch-list c. Final Certificate of Occupancy d. Warranty items transmitted to owner e. Training items conducted with owner’s staff f. Close-out documents

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

4. Financial Update:

CONTINUATION SHEET AIA DOCUMENT G702

AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00

Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012

In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012

Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:

A B C D E F H I

FROM

PREVIOUS

APPLICATION

(D+E)

THIS PERIOD

% of Individual

Line Item Payout

(Without

Retainage)

% of

Total

Contract

Value

(Original

Bid)

% of Overall

Project Pay

Request

Including

Retainage

(Original Bid)

100 GENERAL COST 319,076 294,410 1,300 0 295,710.00 92.7% 23,366.00 14,785.50 88.04% 4.69% 4.35%

130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 176,113.00 100.0% - 8,805.65 95.00% 2.59% 2.59%

160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 4,297,947 35,671 0 4,333,618.00 99.9% 4,721.00 249,169.85 94.15% 63.83% 63.76%

585 ELECTRICAL-see attached 649,779 647,579 2,200 0 649,779 100.0% - 32,488.95 95.00% 9.56% 9.56%

670 CANOPY 135,630 135,000 630 0 135,630 100.0% - 6,781.50 95.00% 2.00% 2.00%

715 SITE 184,294 182,724 0 184,294 100.0% - 9,136.20 95.04% 2.71% 2.71%

760 PHASE 2B-KEMPER STREET 261,521 261,521 0 0 261,521.00 100.0% - 13,076.05 95.00% 3.85% 3.85%

820 PHASE 4 - KEMPER ST COBBLES 306,051 61,209.00 11,085.00 - 72,294.00 23.6% 233,757.00 3,614.70 22.44% 4.50% 1.06%

875 PHASE 5 - ADDITIONAL PARKING 610,432 610,432 0 0 610,432.00 100.0% - 30,521.60 95.00% 8.98% 8.98%

950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 135,216 300 0 135,516.00 100.0% - 6,775.80 95.00% 1.99% 1.99%

SUB TOTAL 6,796,827 6,484,427.00 50,556.00 - 6,534,983.00 96.1% 261,844.00 390,853.55 90.40% 100.00% 96.15%

Change

Ordeer %

of

Original

Contract

Sum

1005 CHANGE ORDERS 604,942 555,353 49,590 0 604,943 100.0% -1 27,768 8.90%

GRAND TOTAL 7,401,769 7,039,779.87 100,146.00 - 7,139,925.87 96.5% 261,843.23 418,621.19

GLTC Total Budget Summary

Grand Total Budgeted 8,014,659.63

C.L. Lewis Bid including all Alternates 6,796,827.00

Change Orders Approved 604,942.10

C.L. Lewis Adjusted Contract Sum Total 7,401,769.10

Original Construction Contingency 0.12 986,732.63 % of Contingency

Plus left over from Hazardous Material Abatement (Now Completed) - Change Orders (604,942.10) 61.3%

Balance 381,790.53

Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00

(85,000.00)

Balance -

Estimated FF&E Cost: 78,100.00

(Now includes the Automated Vehicle Locator system not previously included) Acutal Cost to date (177,480.00)

Balance (99,380.00)

Estimated Special Inspections Project Cost:  68,000.00

Acutal Cost to date (24,368.00)

Balance 43,632.00

Grand Total Balance 7,727,811.63

BALANCE

TO FINISH

(C - G)

RETAINAGE

(IF VARIABLE

RATE)

G

ITEM

NO.

DESCRIPTION OF WORK

SCHEDULED

VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED

(NOT IN

D OR E)

TOTAL

COMPLETED

AND STORED

TO DATE

(D+E+F)

%

(G ÷ C)

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

Page 1 of 2

GLTC PROJECT STATUS REPORT AS OF 28 Aug 2014

1. Current Status :

a. Building:

i. Punch-list items almost complete, painting and signage is the biggest item left.

ii. Training is scheduled for this week for all building systems.

b. Site around building:

i. Cobblestone work continuing. Ron Reekes has conducted a special meeting with

the contractor to investigate and discuss the schedule on the cobblestones.

ii. Additional yard drain being scheduled for installation in the

landscape area near Kemper Street entrance

2. Next Two Weeks Look-Ahead:

a. Cobblestones continuing

4. Most important issues that are outstanding on the project:

a. Cobblestone work

b. Final Certificate of Occupancy-Elevator sensor to be installed

c. Warranty items transmitted to owner

d. Training items conducted with owner’s staff

e. Close-out documents

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

Page 2 of 2

1. Financial Update:

CONTINUATION SHEET AIA DOCUMENT G702

AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00

Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012

In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012

Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:

A B C D E F H I

FROM

PREVIOUS

APPLICATION

(D+E)

THIS PERIOD

% of Individual

Line Item

Payout

(Without

Retainage)

% of

Total

Contract

Value

(Original

Bid)

% of Overall

Project Pay

Request

Including

Retainage

(Original Bid)

100 GENERAL COST 319,076 295,710 22,325 0 318,035.00 99.7% 1,041.00 7,950.88 97.18% 4.69% 4.68%

130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 176,113.00 100.0% - 4,402.83 97.50% 2.59% 2.59%

160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 4,333,618 0 0 4,333,618.00 99.9% 4,721.00 124,584.93 97.02% 63.83% 63.76%

585 ELECTRICAL-see attached 649,779 649,779 0 0 649,779 100.0% - 16,244.48 97.50% 9.56% 9.56%

670 CANOPY 135,630 135,630 0 0 135,630 100.0% - 3,390.75 97.50% 2.00% 2.00%

715 SITE 184,294 184,294 0 184,294 100.0% - 4,607.35 97.50% 2.71% 2.71%

760 PHASE 2B-KEMPER STREET 261,521 261,521 0 0 261,521.00 100.0% - 6,538.03 97.50% 3.85% 3.85%

820 PHASE 4 - KEMPER ST COBBLES 306,051 72,294.00 27,834.00 - 100,128.00 32.7% 205,923.00 2,503.20 31.90% 4.50% 1.47%

875 PHASE 5 - ADDITIONAL PARKING 610,432 610,432 0 0 610,432.00 100.0% - 15,260.80 97.50% 8.98% 8.98%

950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 135,516 0 0 135,516.00 100.0% - 3,387.90 97.50% 1.99% 1.99%

SUB TOTAL 6,796,827 6,534,983.00 50,159.00 - 6,585,142.00 96.9% 211,685.00 196,720.00 93.99% 100.00% 96.89%

Change

Ordeer %

of

Original

Contract

Sum

1005 CHANGE ORDERS 654,518 604,943 49,576 0 654,519 100.0% -1 16,363 9.63%

GRAND TOTAL 7,451,345 7,139,925.87 99,735.00 - 7,239,660.87 97.2% 211,684.23 213,082.97

GLTC Total Budget Summary

Grand Total Budgeted 8,014,659.63

C.L. Lewis Bid including all Alternates 6,796,827.00

Change Orders Approved 654,518.10

C.L. Lewis Adjusted Contract Sum Total 7,451,345.10

Original Construction Contingency 0.12 986,732.63 % of Contingency

Plus left over from Hazardous Material Abatement (Now Completed) - Change Orders (654,518.10) 66.3%

Balance 332,214.53

Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00

(85,000.00)

Balance -

Estimated FF&E Cost: 78,100.00

(Now includes the Automated Vehicle Locator system not previously included) Acutal Cost to date (177,480.00)

Balance (99,380.00)

Estimated Special Inspections Project Cost:  68,000.00

Acutal Cost to date (24,368.00)

Balance 43,632.00

Grand Total Balance 7,727,811.63

BALANCE

TO FINISH

(C - G)

RETAINAGE

(IF VARIABLE

RATE)

G

ITEM

NO.

DESCRIPTION OF WORK

SCHEDULE

D VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED

(NOT IN

D OR E)

TOTAL

COMPLETED

AND STORED

TO DATE

(D+E+F)

%

(G ÷ C)

GLTC Board Item Summary

MEETING DATE: 9.3.14 AGENDA ITEM NO.: 4 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street parking

CONTACT(S): Kim Payne, David Malewitz

GLTC Board Item Summary

MEETING DATE: 9.3.14 AGENDA ITEM NO.: 5 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: O&M Facility Subcommittee Update

A. 90% Design approval B. Timeline for construction/Subcommittee Meeting of July 29, 2014 C. Wendel Scope of Work approval

CONTACT(S): Lee Beaumont

Greg Daniels

Peggy Whitaker

Lee Beaumont

Jennifer Martin

Jack Hellewell

James Mundy Jan Walker Kim Payne

Christian DePaul

Meeting DateTerm date

10/31/2015Term date

10/30/2015Term date

10/31/2015Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/20161/8/2014 P P P P P P P P A2/5/2014 P P P P P P P P P3/5/2014 P P P P P P P P P4/2/2014 P P P P P P P P P5/7/2014 P A P P P P P A P6/4/2014 A P P P P P P A P7/2/2014 P P P P P P P P P8/6/2014

business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let NatalieWilkens (455-4010 or nwilkins@gltconline.com) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of DirectorsATTENDANCE LOG

2014 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointeesto attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen

Meeting was cancelled

GLTC BOARD OF DIRECTORS

Lee Beaumont , Secretary-Treasurer 592-3315 lbeaumont@liberty.edu Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 greg.daniels@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 christian.h.depaul@ampf.com Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 hellewellj@aol.com 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 jennifer@lacil.org Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 jmundy@lyncag.org Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 kpayne@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 jan.walker@centrahealth.com Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 mswhitaker@mindspring.com 1226 Greenway Ct, Lynchburg, VA