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freespirit Remit Margin Proposal for Labour Hire
Table of Contents
Introduction 3
How it Works 4
Features & Benefits 5
Outsourcing of your Back Office Administration 11
Example 12
Fee Schedule 13
Q & A’s 14
Payment Terms 15
Note 16
freespirit Contact Details 17
Introduction
Your greatest asset is staff.
But your staff, are your most time consuming, risky & expensive overhead, that consume unrelenting amounts of management time.
• Management and administration of your staff requires specific knowledge in the fields of recruitment, industrial relations, immigration, taxation, incurring risks and costs.
• Valuable time is consumed in administrative functions involved in maintaining permanent, reliable and stable staff.
Did you know? Human Resource Management costs up to an additional 50% on top of the staff wages and superannuation. Therefore if your payroll is $1,000,000 your HR outgoings could be costing your business an additional $500,000.
In good times or slow periods administrative overheads increase (or decrease) as demands for your business change.
freespirit will grow with your business and remove the burden of HR responsibilities by allowing you time to concentrate on the development and growth of your business, while we manage your administrative overheads.
How it Works
Once you appoint freespirit, you provide a list of your existing staff and their details. The staff are then employed by freespirit under our ABN with new employment contracts that freespirit will provide. The transfer of the staff's employment is a electronic simplistic one signature approach.
• Complete training on our facilities we offer, including staff MBPCloud, which we provide as a link on your website.
• The MBPCloud can be branded with your own logo and company identity.
• We then hire them back to you in one simple payment transaction per pay period. Once freespirit receives this payment freespirit is responsible for all the staff payments.
• Continue to hire your own personnel or have us source additional staff for you.
• If you have a candidate that requires a visa, we will arrange that too.
• We also look to see if we can provide salary packaging, promoting staff retention.
How it Works
1. You recruit Staff & Contractors for your business/Client needs.
2. freespirit accepts your transfer of existing Staff & Contractors
3. freespirit hires them back to your business/Client.
4. freespirit pays the Staff & provides Salary Packaging to improve Staff benefits & satisfaction levels.
Features & Benefits
Features Benefits
Available To
Employees & Contractors supplying labour Permanents, Casuals & Temps
Compliant, Consistent & Integrated Our engagement options make you more attractive
to work for
Setup
We transfer your existing staff/contractor to us, quickly
Administration & Management Savings of up to 50%
Job Offer & New Starter Process
Position offers correspondence & MBPCloud passwords issued to staff/contractor,
Staff Details form that allows police checks & prepares TFN declaration, choice of super form, MBPCloud induction, WH&S induction,
TFN application for those new to Australia
Candidates Pre screened, No advertising costs
No expensive recruitment margins or costs
No expensive background checks, Steady stream of new candidates
We or you, source your future candidates, as
you decide
Staffing Flexibility
Provide additional resources during seasonal and/or cyclical demands
Scalability in line with business needs
Features & Benefits
Features Benefits
Visa & Migration
Applications completed, checked & lodged
Experienced professional qualified Migration Agent
Full range of business, work, sponsorship, permanent residency & migration visas
Immigration department dealt with by us
Visas for candidates, existing staff & dependents
Professional & Qualified support
Ensures the best possible outcomes
Seamless service
Staff retention increased
Simplifies the process
Payroll
All calculations, compliance & upload of payments performed
Management Reports available online One payment to cover all the payroll per pay period
Comprehensive
No administration time or cost
Consolidated invoice
Salary Packaging & Expense Claim Management
Available to all staff individually
Retain staff more readily
Available for permanent, casuals, temps & contractors
40+ benefit items available
Expense Claim Administration
All expense items covered
Expense items can be claimed from clients
Attract staff more easily
Reduced need for recruitment
Reduced demand for pay rises
Reduced overall payroll cost
Features & Benefits
Features Benefits
Timesheet & Leave Management
Allows electronic submission of timesheet & leave requests by staff and online approvals by their managers.
Avoid scheduling conflicts.
Tracks staff activity Easy sort & report generation for HR & Department
mangers based on department, months, Staff & Leave type.
Simplify timesheet & leave management process and updates leave accumulation
Better staff time management
Tracks staff productivity
Saves time on reporting activities
Tax Administration
FBT, PAYG, Payroll & Other Taxes calculated & remitted PAYG reconciliations performed & PAYG Payment
summaries produced, FBT returns prepared
Compliance with ATO requirements
Superannuation Administration
Calculations made for each pay & included on Pay Slips
Superannuation remitted as required
Effective Superannuation administration
Human Resource Management
Staff managed & counselled to cover any issues
No costly administrators
Features & Benefits
Features Benefits
WH&S
Kept up-to-date Back to Work Programs
Reduced WH&S risk &Training Time
Workers Compensation
Claim management completed
Payment administration
No risk of increased premium due to claims
Risk
Insurance for workers compensation, public liability & professional indemnity as required
Effective Risk Management
Fair Act Work
Complaints & audits taken care of
Contracts, forms & policies kept updated
No government or union payroll audits to handle
No staff training required to handle law changes
Staff Care
Dedicated Staff care team to handle their payroll, other queries & concerns
Reduced business interruption
Features & Benefits
Features Benefits
Exiting
Handle all Staff Termination issues
Effective handling of staff exits
Invoicing & Contracting for On-Hire Staff
Invoicing of Staff time to your clients & customers where required
Contracting is online
Dedicated client services team to Handle queries
On hire fee matched to the contractor cost
On hire receipt matched to contractor Payment out
One payment for you & your customers for on-hired staff
Online contracts
Facilitates staff time tracking to invoice client & customers accurately
Ensures contracts are unaltered
Timely customer service
So margins are accurate
So cash flow is maximised
Reduced administration
Professional impression, also fast & immediate
Management & Administration
More of this time handled by us
Administrative & Overhead Costs reduced
Management costs reduced
Potential outsourcing of other agreed functions
Management Stress reduced significantly
Reduced significantly
Reduce your other costs by up to 50%
Features & Benefits
Features Benefits
Audit Risk & Costs Removed
No ATO, Fair Work, payroll tax or workers comp audit cost
Remove burden of auditing
Legal
We attend court or compulsory arbitration
No fixed time
We are the employer or principal
Industrial relations risk removed
No lost time
No employment contracts or legal cost
Additional Staff Services
Financial Planning
Personal Tax Return preparation
Superannuation Recovery
Encourages Staff Retention
More money in Staff Pockets
Helps foreign Nationals
Technology
Payroll, salary packaging, staff cloud software provided
Server hardware & software provided
No hardware or software cost
Reduced staff training required for software changes
Outsourcing of your Back Office Administration
We can also outsource all your non face to face administrative functions including: accounting, bookkeeping, financial management, payroll, sales administration, secretary, PA, software development, website development and more.
This increases profits without the need to increase sales by reducing back office costs by up to 50%.
... Yes 50%
Reduce back office cost by up to 50%
Example
Without freespirit Sales $3.5M
Cost of Sales $2M
Overheads $1M
Net Profit $500k
With freespirit Sales $3.5M
Cost of Sales $2M
Overheads $500k
Net Profit $1M
Result Outsourcing with freespirit decreases overheads
Increases profit
Up to 50%
Up to 100%
Fee Schedule
Fees are based on the employment or engagement cost including on-costs of the staff member such as insurances and payroll tax & administration.
Item Fee
Fee Management Fee 5 – 12.5% of Remuneration Package Total + On-costs
Salary Packaging Varies depending on the benefit, usually paid by the individual in their package
On-Costs Include payroll tax, public liability, professional indemnity & workers compensation as per your WIC code all rounded up to the nearest percentage.
Visa & Migration Fees Available on application + Government charges
MBPCloud One-time set up cost $11 (per user per service)
MBPCloud Ongoing Cost per month $11 (per user per service)
Q&A’S
You say that it costs up to 50% in overhead to maintain staff. Would you please explain?
Please just add up the costs of people & their time involved in administering people in your business. Include hour, accountants, bookkeepers - who do the: payroll; salary packaging; FBT administration; expense claim administration; candidate, advertising sourcing, vetting of resumes and interviewing; and then lawyers involving disputes. Then you add the management time in dealing with staff issues and administrative matters. Then on top you add the overhead & time of that support staff and you should arrive at a similar substantial number.
How can you do it so cost effectively?
This is our business, this is what freespirit specialises in. Plus we have a proven streamlined paperless
systems and a professional team 100% dedicated in getting the job done.
Won't I Lose Control of My Business?
We say quite the reverse. By freeing up management’s time from the day to day administrative tasks it gives them more time to work on the business, rather than just in the business. It allows more resources to be devoted to the core of the business that produces the value and the income, by being able to hit the accelerator to the business it provides more power to the management engine.
Won't I Lose Control of My Staff?
No. freespirit acts on your instructions. freespirit employee the staff under our ABN but you are responsible
for the ultimate decision on all hiring and firings! freespirit just do the paperwork. This gives you more time to
interact personally and to performance manage the staff. This added management contact is perceived as showing interest and again helps reduce staff turnover.
Payment Terms
What are your Payment Terms?
Payment Terms are immediate as it is payroll. However if you do need some accommodation up to a maximum
of 28 days, you need to tell us at the beginning so it can be planned and you can complete a credit application.
Though we always require sufficient payment to cover net pay, superannuation and our fee. For every 14 days
or part thereof, any of your invoices remain outstanding, you are charged 1% plus GST of your invoices
outstanding amount including GST. At the end of your Pay Cycle this is calculated on the outstanding amounts on
your Debtors Statement, invoiced and direct debited to your bank account. This amount must be paid.
Note
A PwC Study has shown that the total cost of ownership of payroll services is reduced significantly, if the payroll service is outsourced. Resulting in a saving of up to 50% of their TCO
• Integrating time & attendance with payroll leads to a cost efficiency of 14%.
• Organizations using In-house solutions or hosted software solutions spend on average 18% more administrating these functions than organizations who outsource.
• Organizations administering these functions in-house with solutions from multiple vendors, spend an average 18% more, then those using only one in-house solution.
• Organizations outsourcing these functions to multiple vendors spend an average of 32% more than those outsourcing to only one vendor.
• Providing payroll & HR self-service functionality to employees can result in a 50% lower TCO of workforce administration.
Total Cost of Ownership for Payroll Services includes the cost of payroll process, workforce
administration, time & attendance, health & welfare administration and other hidden costs. The other hidden costs includes direct & indirect labour costs system maintenance costs.
Source: PwC & ADP TCO study, January 2011
Conclusion
Paul Rigby Director freespirit
T: 1300 276 266
www.freespirit.com.au
