Excel for

Dummies

By EduCBA

What is Excel ?

A spreadsheet

Powerful application that allows users

to do :-

• Calculations

• Produce tables

• Graphs effortlessly

Helps an individual to work and

manage his time effectively

Open an excel workbook

Double click

on this icon

Start Menu

Go on the start

menu & once

you see the

excel icon

click on the

icon using the

left button of

the mouse

Icon on Desktop No Icon on Desktop

Worksheet

Row

Worksheet Tabs Worksheet Scroll Bar

Formulae bar

Cell

Column

Menu

Terminologies

Heading Explanation

Menu Bar Contains menus that organize familiar commands

Toolbars A collection of icons displayed in a long bar

Each icon represents a common command or task

o Standard Toolbar

o Formatting Toolbar

Formula Bar Contains tools for creating and editing formulas

Displays the contents of the active cell

The cell’s location/reference address also appears in this bar

Consists of the cell name box and the cell editor

Cell Name Box Displays the name of the active cell(s); otherwise displays the cell address

Cell Editor Displays the content of the active cell; can be changed by typing new information

Cell An intersection of row and column where data are entered

Column Headings Letters across the top of the worksheet, which identify the columns in the worksheet

Row Headings Numbers down the side of the worksheet, which identify the rows in the worksheet

Status Bar Displays information about a selected command

Worksheet Tabs Individual worksheets in a workbook where data are entered and analysed

Task Pane A window within MS Office software that provides commonly used commands

Basic Navigation Panes

To Move Command

One Cell Up, Down, Left or Right

Up One Screen [PAGE UP]

Down One Screen [PAGE DOWN]

Left One Screen [ALT][PAGE UP]

Right One Screen [ALT][PAGE DOWN]

To Edge of Worksheet (or current

block of data)

[CTRL][Relevant Arrow Key]

To a Particular Cell [F5] then type the reference for the cell required &

press Return

To column A in the current row [HOME]

To cell A1 [CTRL][HOME]

Each new workbook contains worksheets, named

sheets1 to sheet 3. The sheet name appears on a tab

at the bottom of the workbook window

Click on the appropriate tab

If the sheet required is not in view, use the tab

scrolling buttons to display the sheet

Press CTRL PAGE DOWN to move to the

next sheet, or CTRL PAGE UP to move to the

previous sheet

Moving between the workbook sheets

Entering Values

ENTER - When done entering data; active cell will be the

next cell down

TAB - Enter the text and move to next cell to the right

Arrow key - Enter the text and move to another cell

ESC - If you made a mistake and you want to cancel your

entry or edit

Data can be text or numeric

Text is defined as any combination of numbers and letters.

Numeric entries are limited to numbers

Numbers can exist as independent values or values derived

from a formula (calculated values)

Cut, Copy, Paste

To cut or copy paste the data select

the cell which you want to cut or

copy and go to the home menu and

select the option as required.

To paste the data select the cell in

which you want to paste the data

and then go to the home menu and

select the paste option.

Editing the data

Editing a cell’s data is done by clicking on the cell to

modify and typing in the new entry

If the cell to modify has an existing entry, the new entry

will replace the old one

You may append data to an existing cell entry through

any of the following:

• Double click on the cell to edit and type in the

additional data

• Click on the cell to edit and then click once in the

formula bar. Anything you type in the formula bar

will be added to the existing cell’s data

• Click on the cell to edit and press F2. Type in the

cell directly

Excel Help

If you are stuck up with any function in excel you

can click on the question mark for the excel help.

You can press F1 key from key board for excel

help.

Save file & Exit

Save icon

Thank

You!!!

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