Engel Flechsig Cen 18 06 2009

COMPLIANCE OF ELECTRONIC INVOICES IN EUROPE

18th June 2009, Brussels

- FINAL REVIEW -

COMPLIANCE OF ELECTRONIC INVOICES IN EUROPE18th June 2009, Brussels

STEFAN ENGEL-FLECHSIG

©2005 CEN – all rights reserved

eInvoices & ComplianceBrussels, 18 June 2009

10:00 Welcome and Introduction Gaston Michaud (CEN Secretary General) Stefan Engel-Flechsig & Anders Grangard (Co-Chairs),

10:15 Perspectives on e-Business (Costas Andropoulos, European Commission, DG Enterprise)

10:30 Trends & Developments in e-Business (Hannes Selhofer, Empirica)

10:45 Summary of the Phase II Results (Stefan Engel-Flechsig) 11.00 Overview on compliance of electronic invoices

(Joost Kuipers) 11:20 Cost Effective Means to Guarantee Authenticity & Integrity

(Johan Borendal & Nick Pope) 11:40 Good Use of “CEN Compliance Guidelines”

(Isabelle Desmeytere & Christiaan van der Valk)12:30 Lunch Break & Networking

AGENDA PART 1



13:15 Legal & Regulatory Inhibitors (Tony Nisbett)14:30 Emerging Technologies and Business

Processes (Anders Grangard & Adrian Mueller)14:45 Interconnection of Service Providers

(Ahti Allikas & Jari Salo) 15.30 Coffee & Tea16.00 www.e-invoice-gateway.net

Raising awareness of electronic invoices (Stefan Engel-Flechsig & Helmut Aschbacher)

16:45 Final Discussions & Recommendations17:00 Wrap-up, Close of Meeting 17:00 Networking & Farewell

AGENDA PART 2

http://www.e-invoice-gateway.net/

COMPLIANCE OF ELECTRONIC INVOICES IN EUROPE18th June 2009, Brussels

- Summary of the Phase II Results -

STEFAN ENGEL-FLECHSIG



• # 1: Fill the Gaps

• # 2: Support Compliance

• # 3: Embrace Emerging Technical Solutions

• # 4: Raise Awareness

MAIN OBJECTIVES OF PHASE 2



• 5 tasks with deliverables at various stages;

• 5 task leaders; 5 technical editors; 2 chairmen;

• Secretariat NEN & CEN;

• 70+ listed participants/companies/VAT Authorities

• Coordination by:Secretariat ( projectplan)Chairmen ( coordinate tasks)Task leaders ( make sure tasks are moving ahead)

• Start work: September 2007 (2 years)

ORGANISATION



“the best kept secret in electronic invoicing”



• 70 companies listed in the workshop,

• 6 tax authorities actively involved,

• 10 plenary meetings with average 45 companies participating,

• 2 Public Conference with >120 participants each;

• 5 task groups which met outside the plenary on average 15 times;

• 25 country information managers in EU27, US & CH;

• Cooperation with CEN workshops, UN/CEFACT, ETSI, Peppol and

Expert Group;

• Numerous conferences from all workshop participants on electronic

invoices.

SOME FACTS ON EFFORTS SPENT



Meetings 2007: 26th October 20075th December 2007

Meetings every quarter 2008• 28th February 2008

15th May 20081st Public Conference: 19th June 2008 (draft deliverables )11th September 2008 - Helsinki18th December 2008 - Rome

Meetings 2009• 11th February 2009 (Brussels)• 15th April 2009 (Brussels)

28th May 2009 (Brussels) 2nd Public Conference 18th June 2009 (final deliverables)10th September 2009 (Madrid)

TIMETABLE OFFICIAL PLENARY MEETINGS







Market development is positive Projects and implementations speeded up All companies catching up at own paceGovernments changing legislation to cut costs

Further initiatives ETSI has taken actions on trust listsCEN has started new workshops (cyber identity, BII, eBIF)Peppol project kicked offExpert Group advanced discussions on business requirements, legal and networks

New Proposal VAT Directive Based on equal treatment

DEVELOPMENTS IN GENERAL SINCE 2007



• Adoption programme for increased electronic invoicing in European business processes

• This will include activities likesupport a network of national e-invoice forums to foster communication and exchange of national best practices in electronic invoices;describe country-by-country “cross-border”/intra-community exchange of electronic invoices, andcoordinate national implementation guidelines in local language.

PROPOSED CWA # 1



• Compliance of electronic invoice implementations to Council Directive 2001/115/EC and the national legislation as regards electronic invoices.

This overview was started already in the focus group, has been continued in the workshop phase 1 in specific aspects (codes and identifiers, archiving and storage, service provider) and will be continued in phase 2..

• This will include activities likedevelop criteria for certification of service providers and e-invoice solutions; develop a framework for tax authorities to audit VAT invoice solutions;monitor the legal requirements in member states as regards cross border exchange of electronic invoices, andrecommend needed changes in the legal environment for electronic invoicing.

PROPOSED CWA # 2



• Cost-effective authenticity and integrity of electronic invoices regardless of formats and technologies

• This will include activities likeassess requirements for secure transmission of invoices and related business documents from content and transport level perspective, and develop organisational and technical solutions aimed primarily at smaller organisations.

PROPOSED CWA # 3



• Implementation of compliant electronic invoice systems in using emerging technologies and business processes

• This will include activities likeAssess business processes, i.e. b-2-b trading platforms, and Identify new and emerging technologies with potential impact on electronic invoices and related business processes.

PROPOSED CWA # 4



• Framework for emerging network infrastructure of invoice operators throughout Europe

• This will include activities likedevelop criteria for interworking of operators for electronic invoices in Europe, anddevelop registry and criteria for certification of operators.

PROPOSED CWA # 5

COMPLIANCE OF ELECTRONIC INVOICE SOLUTIONS IN EUROPE

NEXT STEPS



• All documents are public

• Open for Review

• Open for active participation in Workshop

• Next meeting 10th September 2009 (Madrid tbc)

• Publication of final deliverables end of September 2009

• www.e-invoice-gateway.net

NEXT STEPS

http://www.e-invoice-gateway.net/



• Keep workshop as technical platform for electronic invoices

• Standards (e-invoicing modules for business software, methodology of software

tools, functionalities and specifications for business software requirements)

• Compliance (improvement of cooperation between companies and tax

authorities, establishment of clear common understanding between companies

and tax authorities in EU, accessibility of rules and regulation),

• Implementation (best practice implementations with model agreements for

electronic invoicing, model processes and SME focussed best practices), and

• Business Process (integration of electronic invoice in existing business

processes ).

Phase 3: Integration of efforts in standardisation and developments



“…..thanks for having given us the ability to participate. I am happy to see there are people in Europe that understand and work on the standardisation of eInvoicing. It is a relieve for me to find a team of experts on the subject. “

(Atos Origin)

LAST BUT NOT LEAST



Stefan Engel-Flechsig

Legal Counsel

Co-Chairman of CEN/ISSS Workshop on Electronic Invoices in Europe

[email protected]

+49 228 28 98 253 (office)

+49 172 944 70 93 (mobile)

Contacts

mailto:[email protected]