Enerit ISO 50001 Improvement Opportunities Training Presentation

© 2007 Enerit Ltd.© 2014 Enerit Ltd.

Enerit ISO 50001 Software

Content:1. Reviewing an Improvement Opportunities (Energy Manager)

a) Close – No Actionb) Assessmentc) On-Holdd) Include in Action Plan – Assign Latere) Include in Action Plan - Assign Now

2. Assigning an Improvement Opportunity (“creating an energy saving action”) (Energy Manager)

3. Responding to an Energy Saving Action (Assigned person)

4. Validating an Energy Saving Action (Assigned person)

5. Approving/Verifying and Energy Saving Action (Energy Manager)

(Note: Slides best used in presentation mode)

Managing Improvement Opportunities and

Creating Action Plans


Reviewing an Improvement Opportunity (Energy Manager)

Option 1: Close – No Action

3. The Improvement Opportunity can still be viewed under the System Overview – Imp Opportunities

1. Choose “Close”.2. Click ‘Yes’ to close this opportunity and change the status to CLOSED-NO ACTION



Option 2: Assessment

3. The Improvement Opportunity can still be viewed under the System Overview – Imp Opportunities

1. Click “Select Assignee”.2. Select Start Date and End Date3. Click Assign button

The status changes to FOR ASSESSMENT



3. The Improvement Opportunity can still be viewed using the Improvement Opportunities by Status view

1. Choose “On-Hold”.2. Click ‘Yes’ to close this opportunity and change the status to ON-HOLD

Option 3: On Hold


Reviewing an Improvement Opportunity (by Energy Manager)

Option 4: Include in Action Plan (but not ready to assign to person yet)

1. Choose “Include in Action Plan”.2. Choose “Assign Later & Include in Action Plan”3. Click ‘Yes’ to close this opportunity and change the status to PLANNED

4. The Improvement Opportunity will remain “open” and can be viewed using the Action Plans views. The planned actions are highlighted using a question mark icon.


Assigning an Improvement Opportunity (by Energy Manager)

Option 4: Include in Action Plan (and assign to person)

3. Click on button and select person to assign. Select Start Date and End Date for action.

4. Enter any comments for the assignee.

5. Click the “Assign” button when complete.

1. Choose “Include in Action Plan”.2. Choose “Assign Now”


Reviewing an Improvement Opportunity (by Energy Manager)

Option 4: Include in Action Plan (and assign to person)

3. The assigned actions can be viewed and managed through the various Action Plans views.


Responding to an Energy Saving Action (by Assigned Person)

Data Entry: Status: ASSIGNED

Action Details• Details: Enter the details of the actions carried out . • Attachment (button): Attachments with more detail

about the action carried out, can be added by clicking on this button.

• Re-Assign (button): This allows the assigned person to request that the Energy Manager reassign the action to another person. The assigned person will be asked to leave a comment why they wish to have the action reassigned.

• Reschedule (button): This allows the assigned person to request more time to complete this action.

• Complete (button): The assigned person clicks on this button when they have completed the action.

• When the Energy Manager assigns an action to a person, the assigned person receives an automatic email with a link to the action.

• A new Action Details section appears on the action form for the assigned person to complete.

• This is the first of 2 stages in the action workflow process for the assigned person:1. The assigned person details the actions carried out.2. The assigned person then enters the actual savings as a result in carrying out this

action.


Responding to an Energy Saving Action (by Assigned Person)

1. Enter details of actions carried out.

Stage 1 of 2Status: ASSIGNED

2. Click the “Complete” button when you have completed this action. The status will change to FOR VALIDATION.

3. The action can be viewed using the Action Plans views.


Responding to an Energy Saving Action (by Assigned Person)Stage 2 of 2

Status: FOR VALIDATIONData Entry:• Electricity (& Thermal) – “MWh”: Enter the annual energy savings

in the “MWh” box (the energy units and currency are configurable in the Administration section.)

• Electricity (& Thermal) – “€” & “kgCO2”: The annual cost and emissions savings are automatically calculated using the energy savings entered in the “MWh” box (the unit cost and CO2 emission factor are configured in the Administration section – see slides on Administration section later.)

• Capital Costs: Enter the costs to implement these savings.• Payback: The payback is automatically calculated based on a simple

ROI using the annual costs savings and the capital costs.• Comments: Enter some comments on the validation procedure, if

necessary.• Co-Benefits Details: Enter detail of the co-benefits savings

1. Enter actual savings and payback details.

2. Enter comments on how actual savings were calculated.

3. Click the “Complete” button when you have completed this action. The status will change to AWAITING CLOSURE.


Approving an Energy Saving Action (Energy Manager)

Status: AWAITING CLOSURE

• The Energy Manager will receive an automatic email when the validation of the savings and payback step has been completed by the assigned person.

• The workflow now allows the Energy Manager to decide one of the 2 following options:

a) Close – The energy saving action has been completed as originally expected.

b) Re-Open – The energy manager requires further information or clarification on the actions carried out or the savings and payback calculations




1. Select “Yes”

2. Enter any comments (optional)

3. Add any attachments

Option a: Yes – Approve and close the action

This will close and notify the assign person that the action has been approved and closed by the energy manager.

4. Click “Close” button




1. Select “No”

2. Enter any comments explaining why you are re-opening this action

3. Add any attachments

Option b: No – Re-open the action

The action will be assigned back to the assigned person.

4. Click “Re-Open” button

Business

Enerit ISO 50001 Improvement Opportunities Training Presentation