Doing Business with VITA

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expect the best

www.vita.virginia.gov

Culture Club

July 1, 2003

VITA’s Supply Chain Management – We’re in business !!

Teddy Cogbill

Associate Director, Supply Chain Management

Virginia Information Technologies Agency

2003 Public Procurement Forum

December 9, 2003

www.vita.virginia.gov 2expect the best

VITA’s Charter

VITA shall procure IT and telecommunications on its own behalf or on behalf of other state agencies and institutions in accordance with the VPPA and regulations as MAY be prescribed by VITA.

Code of Virginia, 2.2-2007


VITA’s Chief Information Officer

RESPONSIBILITIES OF VITA’s CIO:• Plan for the ACQUISITION, management and use of IT for state

agencies.• Direct policies/procedures that require VITA to review IT

projects > $100,000 and recommend whether such projects be approved or disapproved.

• Can enter into public-private partnerships to implement IT programs and projects.

• Review all procurement solicitations for major IT projects.


THE SITUATION

IT Procurement Reform•Develop and implement Best Practice technology procurement•Leverage Commonwealth’s technology buying power•Improve Industry Partner relationships

IT consolidation-VITA •Promote interoperability cost and resource sharing•Implement effective cost controls•Leverage service and infrastructure•Increase value to Commonwealth from procurement

Economic situation of Commonwealth•Increasing focus on budget savings•Cost reduction expected


Focus on key strategies will improve return on technology to Commonwealth

IntegrateDecisions & Aggregate

Requirements

Maximize Buying Power with Minimal Transaction

Costs

Highest Value to Cost Ratio

Business Solutions

Optimal Technology Return on

Investment

Achieving this value requires a change in focus fromthe historical value proposition of IT acquisition


VITA interaction model for IT categories

Increasing degree of Commonality

Increasing

Total Value

(Risk & Total

Cost of

Ownership)

LeadConsultCollaborate•Work on specific high-impact initiatives

•VITA provided framework

•Oversight

Self Service•Provide tools, capabilities that are easy to access

• “e-enabled” & training

•Monitor

•Reduce resource investment

Full Service•Provide end to end assistance

•Utilize best resources

•Actively manage

Partnership •Develop efficiencies

•Statewide agreements

•Prime contractor manage subs

•Manage cycle time

ProvideEnable


Who do I ?SUPPLY CHAIN MANAGEMENT STAFF

Susan Woolley, Director 804-343-9004

Kelley Hellams, Development and Integration Manager 804-343-9024Processes, tools, principles, procedures and measurements

• Develop, publish & maintain IT acquisition, supplier management, category management and transaction processes

• Develop standard form technology agreements, templates (RFP, etc.) and contract templates.

• Develop sourcing, supplier management and demand management methodologies.


Who do I ?

JB Edmonds, Manager 804-371-5948Supply Chain Analysis• Acquisition benchmark analysis• Spend analysis• Supply market research/Sourcing research• Industry analysis and research• Category analysis• Procurement Plan


Who do I ?

Teddy Cogbill Integrated Sourcing 804-371-5945

INTEGRATED SOURCING IS COMPRISED OF :• Supply Chain Sourcing • SCM Systems and Operations • Contract Management


Supply Chain Sourcing –

Tim Moore

Category Teams Manager 804-371-5972– Lead acquisition teams

– Demand aggregation and Industry/Supplier analysis

– Requirements definition consulting

– Issue solicitations and Analyze bids

– Long-term value/cost ratio analysis

– Contract negotiations

– Process measurement

– Establish and monitor supplier scorecards

– Maintain supplier overviews

– Publish supplier guide


SCM Sourcing – Category TeamsNetworks and Telecom:

Team focus * – MCI, Verizon, Dysis, Alltel, Alltel, Nortel, Cisco

Joe Parr 804-371-5991LaVerne Branch 804-371-5992

Distributed Computing, Consulting & General VITA:

Team focus * – Bearing Point, AMS, CACI, Unisys, Northrup- Grummon, Dell, Gateway, HP, NCS, Microsoft, PC Mall, Cognos, ESRI

Ann Sells 804-371-5988Doug Crenshaw 804-371-5993


SCM Sourcing – Category TeamsCentral Computing, MVS, Unix, Security:

Team focus * – IBM, Unisys, Hitachi, Fujitsu, Sun, BMC, Sterling, Computer Associates, Candle, Sunguard

John Tackley 804-371-5930Bob Gleason 804-371-5923

Applications, Middleware & Tools:

Team focus * – PeopleSoft, Oracle, Websphere/IBM, SAP, J.D. Edwards

Terri Hudgins 804-371-5919

* contracts identified are a subset of the team focus


Who do I ?Contract Management - Contracts, contract information and

contract analysis

• Design, build and manage contract database• Contract tracking, proactive notification, ad-hoc and routine reporting• Contract analysis and continuous improvement• Contract compliance and monitoring

– Jeff Davis, Manager 804-371-5563– Carmen Holmes 804-371-5614– Akua Burns 804-371-5987– Joyce Dandridge 804-371-5959


Who do I ?

Supply Chain Systems & Operations

• Manage VITA requisition and ordering processes.• Supplier catalog and interface• Provide e-procurement & e-sourcing capabilities • Ensure data is captured for effective decision support• Define vision and requirements for integrated requisition, ordering, approval

and payment systems

• Tim Moore, Interim Manager 804-371-5972• Nancy Tomlinson 804-371-5738• Linda Thorp 804-371-5536


How do I ?Activate a project or procurement ?• www.vita.virginia.gov and click on Procurement then…• www.asd.virginia.gov and click on Procurement Processing ProceduresUse a statewide contract for IT ?• www.asd.virginia.gov OR www.eva.gov and keyword search for the item

or vendor. VITA SCM supports DGS’ eVA efforts by including all contracts on the eVA tool.

Ask a question about SCM or IT procurement? • www.asd.virginia.gov and click on Staff. All staff, their respective

category areas, and their contact information can be found there. You may even email from the site itself.

Ask a question about VITA generally ?• www.vita.virginia.gov• Call us.


So what ?

Projects ???

Procurements ???

Delegated Authority ???

Questions ????