Cwa sustainable compliance guidelines

CEN WORKSHOP e-Invoicing Phase 3CWA Sustainable Compliance Guidelines

WORK GROUP 1

OPEN MEETING

Brussels, 12 December 2011

©2005 CEN – all rights reserved

CWA1 according to Business plan

∨ Development of sustainable complianceguidelines for electronic invoicing,

to be used by companies across Europe. The aimis to produce a simplified version of the eInvoicingCompliance Guidelines taking into account allcurrent and evolving principle issues to beobserved – legal and technical as well as theperspective of taxation and auditing. To translate itinto as many different languages as possible andprepare an interactive “compliance tool box” whichwill be ready for awareness campaign in theMember States. At least the major languages inthe EU will be targeted (EN, DE, ES, IT, FR, PL)


Introduction

∨ Objective:To inform and guide stakeholders in setting up,operating and auditing of eInvoicing process andsystems in accordance with requirementsapplicable under VAT law.

∨ Target Audience:Entities engaged in, or about to introduce,e-invoicing.Internal and external auditors.Solution and service providers offering e-invoicingfunctionality.Tax Auditors.


Update of the Compliance Matrix and theCommentary

∨ Commentary has taken precedenceReconstructed Commentary

Wider audienceMore user friendly

Made Matrix an annex

∨ Business Controls (Class A) has been added

∨ Further details on storage added

∨ Interactive UI constructed based on thecontent of the compliance matrix (Excel)

Matrix for UI will be translated by CEN


How to be used

∨ UI:Primary audience - SMEsAll target audiences can/should use

∨ Commentary:Internal and external eInvoicing solution andservice providers.Internal and external auditors.Tax Auditors.


2. The SCOPE

∨ 2.1. Objectives (inform and guide, discussed)∨ 2.2.Target Audiences (discussed)∨ 2.3. Guidelines voluntary selfregulation

- not specific to any Member State; - not a substitute for MS-legislation - may assist to comply with ….. - voluntary and fully neutral.

© 2008 CEN – all rights reserved 12-12-2011

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3. Introduction

∨ 3.1. Overal Summary.An invoice must correctly reflect the actual supply of goodsand/or services. This is achieved through business controlsestablishing a reliable audit trail linking invoices and supplies.

∨ 3.2. Core principlesTechnology neutral, auditable, proportionality, …..

∨ 3.3. Ensuring Authenticity and Integrity

∨ 3.4. Ensuring LegibilityTo be legible an invoice must be human-readable


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4. Comprehensive Guidance

∨ 4.1. Introduction∨ 4.2. Process Model (also objectives etc)


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4.3 Classification of Business Implementations

∨ A) Class A is the “business controls that create a reliableaudit trail between invoice and supply” as per Directive2006/112/EC Art. 233, as amended by 2010/45/EU

∨ B) Business solutions augmented by controlled dataexchanges (e.g. EDI) to ensure the integrity andauthenticity of E-Invoices between trading partners.

∨ C) Business solutions augmented by data level controls(e.g. Qualified Electronic Signatures) to ensure theintegrity and authenticity of E-Invoices throughout theirfull life-cycle.

∨ D) Business solutions augmented by central "safe-keeping" of E-Invoices to ensure the integrity andauthenticity of E-Invoices throughout their full life-cycle;


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4.4.Class A: Business controls creating areliable audit trail between invoice and supply

∨ 4.4.1. Definitions∨ 4.4.2. Introduction∨ 4.4.3. Audit trail∨ 4.4.4.Typical business processes∨ 4.4.5. Authencity of an electronic invoice∨ 4.4.6/7/8/9. Achieving authencity and integrity∨ 4.4.10. Storage


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4. Comprehensive Guidance

∨ ………………..∨ ………………..∨ 4.5.Class B: Controlled data exchanges∨ 4.6.Class C: Data-level controls∨ 4.7.Class D: Outsourced “safe-keeping”∨ 4.8. Issues affecting all classes


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And the rest ☺

∨ Chapter 5. References

∨ Chapter 6. Definitions and abbreviations

∨ 1. Annex. The Matrix

∨ 2. Annex. The UI


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The matrix


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New Interface for SMEs (annex 2)

∨ PresentationSimplified presentation of the guidelinesNot a simplification of the guidelinesMatrix will be translated for UI by CEN


New Interface for SMEs (annex 2)

∨ Filters by need:


Call for comments…….

∨ Comments on content:CommentaryInclude Matrix

∨ Comments on usability of UI


Questions?


Thank you for your attention