Buyer’s Guide AP Automation

Agenda Inefficiencies in Current State

Changing Role of Accounts Payable

Different Stages of AP Automation

Know Your Options

Evaluation Checklist

Product Demo

Source: Aberdeen Group 2012

Source: Aberdeen Group 2012

Source: Aberdeen Group 2012

Closing statement slide: Automation increases efficiency and transforms the role of AP from being a data entry shop to being a strategic asset.

Closing statement: AP Automation provides

processing best practices and strengthens

internal controls.

Closing statement slide: Take a critical look at your AP operations to: Understand Process Bottlenecks… Determine Improvements… Develop Action Plan…

Requirements SaaS On-Premise I want lower up-front costs

I do not have IT staff to purchase & maintain hardware

I need to scale up and down quickly

I need to have a shorter implementation lead time

I want to be able to customize my application

I want to control the database location

I want a solution that provides me complete visibility of AP processes at all times

I need a solution that will integrate with ERP or accounting systems

Closing Statement: There is a solution to meet every organization’s need. Work with a solution provider that will help you determine and identify the ideal solution for your AP operations.

ERP Integration Successful ERP integration synchronizes data across business units/applications—allows two-way data sharing--information doesn’t need to be entered in multiple locations.

Evaluation Checklist

Feature and Upgrades Timely upgrades Additional fees support/maintenance costs mobile/offline availability

Evaluation Checklist Service Guarantees and Disaster Recovery

On-premise or Outsource Storage Redundant Back-up Locations Service Level Agreement List of References

One Last Thing…

Look for an end-to-end solution designed by AP experts for AP specialists, and not just a scanning solution, where workflow is an afterthought.

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