CoordinationIf everyone is moving forward together then the success

takes care of itself.

COORDINATION

To co-ordinate is to HARMONIZE all the activities of a concern so as to facilitate its working and its success.

-Henry Fayol

Definition

Co-ordination is the orderly synchronization of efforts to provide the proper amount, timing, and directing of execution in harmonious and unified actions to a stated objective.• Synchronization of efforts

Coordination is the management of interdependence in work situations.

• Management of interdependence

Coordination is the ability to perform smooth, accurate and controlled movements.

• Controlled movements

Characteristic Features of Coordination

Co-ordination is not a distinct function but the very essence of management.

Co-ordination is the basic responsibility of management and it can be achieved through the managerial functions.

Co-ordination does not arise spontaneously or by force.

The heart of co-ordination is “unity of action”.

Co-ordination is a dynamic process.

Co-ordination is required in group efforts ,not in individual effort.

Co-ordination has a common purpose of getting organizational objectives accomplished.

NEED AND IMPORTANCE OF COORDINATION

• Improve the efficiency of operations by avoiding overlapping efforts and duplication of work.

• Quality of coordination determines the effectiveness of organized efforts.

EFFECIENCY AND EFFECTIVENESS

• Helps to ensure unity of action in the face of disruptive forces. • Helps unity of action and helps to avoid conflicts between line

and staff elements

UNITY OF DIRECTION

• Helps to improve team spirit and morale of employees. • Organizational goals and personal goals of people are

reconciled.

HUMAN RELATION

• Coordination is all inclusive concept and the end result of management process.

• Coordination helps in the accomplishment of organizational goals

ESSENCE OF MANAGEMENT

Signs & Symptoms of the Lack of Coordination in an Organization

Delay

Customer relation suffer

Managing work in

progress

Duplication

Spend double the effort, material and time to produce the

same item twice

Coordination b/w various deptt.

Lost data

Create a cascading effect

By implementing an accountability system for the

information

Inflexibility

Innovation and progress can

become stagnant.

Gauge the effectiveness of the

new protocol.

Requisites for excellent coordination

Direct contract Early start Continuity

DynamismClear cut

ObjectivesSimplified

Organization

Clear definition of Authority &

Responsibility

Effective Communication

Effective Leadership & Supervision

A Little story

About coordination and each one’s responsibilityThere is a story about four (4) imaginary characters named Everybody, Somebody, Anybody, & Nobody.There was an important job to be done and Everybody was sure that Somebody would do it.Anybody could have done it but Nobody did it.Somebody got angry about that because it was Everybody’s job.Everybody thought Anybody could do it, but Nobody realized that Everybody wouldn’t do it.It ended up that Everybody blamed Somebody when Nobody did what Anybody could have done