Upload
publishing-smarter
View
259
Download
1
Embed Size (px)
Citation preview
21:08
Bernard Aschwanden
www.publ ishingsmarter.combernard@publ ishingsmarter.com
http:/ /www.sl ideshare.net/Publ ishingSmarter/content-creat ion-reuse-and-publ ishing-to -everyone-
on-every-device
Content Creation, Reuse, and Publishing to Everyone on Every
Device!1
@aschwanden4stc
21:08
View the slide deck (type all hyphens)
@aschwanden4stc
2
http://www.slideshare.net/PublishingSmarter/content-creation-reuse-and-publishing-to-everyone-on-every-device
21:08@aschwanden4stc
3
About this session
Timing is everything.It's crucial to quickly create content for multiple
audiences, manage reuse effectively, and publish to an audience that needs: the right information at the right time in the right format
This hands-on session has you: create content for multiple audiences in seconds generate dynamic HTML5 content do so at the click of a button
21:08@aschwanden4stc
4
About your speaker
Publishing Smarter: President
Content strategist, author, publishing technologies expert, and geek-enough
Certified Technical Trainer DITA Content management Topic-based writing
STC President (www.stc.org)
21:08
And thank you to many…
@aschwanden4stc
5
www.adobe.comsummit.stc.org
You for attending
21:08@aschwanden4stc
6
Standard disclaimer
In the interest of brevity I will make some blanket statements to keep it simple
It’s not all 100% “the truth”, but I’ll stay close
Purists may complain And they are wrong! (except when they are
right)
21:08
Where we are going
@aschwanden4stc
7
Overall goal
21:08
We are going to create
@aschwanden4stc
8
Content for 2 products (Word, FrameMaker) Allow users to self-select content for either product
(you can expand the idea to audiences, platforms, or whatever mix you need).
Make it easy for authors to create, edit, publishCreate custom PDF outputCreate “beyond custom” HTML5 output
21:08
When we are done
@aschwanden4stc
9
You will have one “source” file with your content
You will have conditionalized for the productYou will have the ability to publish to HTML5
Let the audience choose their content, at a click/tap of the screen
Apply the same ideas to tables, images, etc
21:08
Aesop’s Fables
@aschwanden4stc #AdobeTCS
10
To set the mood
21:08@aschwanden4stc #AdobeTCS
11
21:08
12
Custom content for the audience type
@aschwanden4stc #AdobeTCS
Some people need to be guided and asked questions
Others need to have the lesson taught “right now”
21:08
13
The audience may have preferences
@aschwanden4stc #AdobeTCS
Not everyone likes ants and grasshoppers
Of course, bunnies and eagles aren’t the only option either
21:08
14
Custom content for the audience
@aschwanden4stc #AdobeTCS
In all cases, make it easyGive them what they really wantWin them over
Let’s explore a basic example
21:08
Open a doc with conditional content
@aschwanden4stc
15
21:08
Select File > Publish
@aschwanden4stc
16
21:08
Open a Settings file (if required)
@aschwanden4stc
17
21:08
Double click Responsive HTML5
@aschwanden4stc
18
21:08
Play with the output
@aschwanden4stc
19
Explore the combinationsSee only the “cutesy wootsey animal” versionOr only the “itsy bitsy insects” version
Or whatever combination you want/need
21:08@aschwanden4stc #AdobeTCS
20
21:08@aschwanden4stc #AdobeTCS
21
21:08@aschwanden4stc #AdobeTCS
22
21:08
And then, we go hands-on for those with Adobe FrameMaker
2015
@aschwanden4stc
23
Super quick demo
@aschwanden4stc 21:08
24
With as l i tt le effort as possible
Create initial content
21:08
CREATE 1. File > New > Document 2. Portrait
@aschwanden4stc
25
12
21:08
1. Set Author workspace (2. Reset if needed)
@aschwanden4stc
26
1
2
21:08
Type some text
@aschwanden4stc
27
Working with Microsoft Word¶Content is created in documents. Anything you create can be formatted. Once content is created it can be edited, saved, printed, closed, and re-opened.¶As part of the Microsoft Office set of tools Word enhances your productivity when it comes to creating content that delivers a powerful message.¶
21:08
Something similar to this…
@aschwanden4stc
28
Working with Microsoft Word¶Content is created in documents. Anything you create can be formatted. Once content is created it can be edited, saved, printed, closed, and re-opened.¶As part of the Microsoft Office set of tools Word enhances your productivity when it comes to creating content that delivers a powerful message.¶
21:08
Working with Microsoft Word¶Content is created in documents. Anything you create can be formatted. Once content is created it can be edited, saved, printed, closed, and re-opened.¶As part of the Microsoft Office set of tools Word enhances your productivity when it comes to creating content that delivers a powerful message.¶
1. Click in title 2. Apply Title (may need to scroll)
@aschwanden4stc
29
12
21:08
Title reformats (bold/center/space)
@aschwanden4stc
30
Working with Microsoft Word¶Content is created in documents. Anything you create can be formatted. Once content is created it can be edited, saved, printed, closed, and re-opened.¶As part of the Microsoft Office set of tools Word enhances your productivity when it comes to creating content that delivers a powerful message.¶
21:08
1. File > Save As 2. Select a location
@aschwanden4stc
31
12
21:08
1. Name the file OfficeNotes.fm 2. Click Save
@aschwanden4stc
32
1 2
21:08
If you were to publish now
@aschwanden4stc
33
The content could be used to create PDF or HTML5
However, it’s all the same content every timeYour audience always sees/reads the same
thing
@aschwanden4stc 21:08
34
Setting up text that needs to be audience specific
Updating the content
21:08
Edit content
@aschwanden4stc
35
Edit by adding the following text to include FrameMaker related content (format only to show “new” content)Working with Microsoft WordAdobe FrameMaker¶Content is created in documents. Anything you create can be formatted. Once content is created it can be edited, saved, printed, closed, and re-opened.¶As part of the Microsoft Office set of toolsAdobe Technical Communication Suite WordFrameMaker enhances your productivity when it comes to creating content that delivers a powerful message.¶With FrameMaker you can create audience specific info!¶
21:08
Updated content with mixed products
@aschwanden4stc
36
Working with Microsoft WordAdobe FrameMaker¶
Content is created in documents. Anything you create can be formatted. Once content is created it can be edited, saved, printed, closed, and re-opened.¶As part of the Microsoft Office set of toolsAdobe Technical Communication Suite WordFrameMaker enhances your productivity when it comes to creating content that delivers a powerful message.¶With FrameMaker you can create audience specific info! ¶
@aschwanden4stc 21:08
37
We have “out-of-the-box” content in a default template, so let’s
build some basic conditions (MS and Adobe)
Create conditions
21:08
1. Select Special > Conditional Text > Conditional Tags
@aschwanden4stc
38
1
Result: This tab opens.
21:08
1. Click Create New Tag
@aschwanden4stc
39
1
21:08
1. Name it Adobe 2. Color is Red 3. Create
@aschwanden4stc
40
1
23
21:08
1. Name it Microsoft 2. Blue 3. Create
@aschwanden4stc
41
1
23
21:08
Two new conditions (+ default Comment)
@aschwanden4stc
42
@aschwanden4stc 21:08
43
I f our templates have conditions, as authors we just apply them
Apply conditions
21:08
1. In the title, select Microsoft Word
@aschwanden4stc
44
1
21:08
1. Select Microsoft in state 2. Click Apply
@aschwanden4stc
45
1
2
21:08
Select Adobe FrameMaker and set state
@aschwanden4stc
46
2
3
1
21:08
Condition should appear as seen here
@aschwanden4stc
47
@aschwanden4stc 21:08
48
Working within FrameMakerto create PDF
Show and hide conditions
21:08
1. File > Save As PDF 2. Name the file 3. Save
@aschwanden4stc
49
2 3
21:08
If required, set Standard as your format
@aschwanden4stc
50
1
2
3
21:08
Resulting PDF has all content
@aschwanden4stc
51
21:08
Back in FrameMaker… Click Show/Hide
@aschwanden4stc
52
1This tab opens.
21:08
1. Show as Condition 2. Double click Adobe
@aschwanden4stc
53
2
1
21:08
1. Click Apply 2. Review content
@aschwanden4stc
54
1
2
21:08
Net result
@aschwanden4stc
55
Adobe content in the title is hidden and a marker inserted
You could now File > Save As PDF and share a copy
HOWEVER, this means manual work to create and share TWO versions of a PDF document. That’s the nature of a static document…
You would also need to always toggle to the correct text
So let’s talk reset and talk about Dynamic HTML5
21:08
1. Show All content 2. Apply
@aschwanden4stc
56
1
2
3
21:08
1. Save the content 2. File > Publish
@aschwanden4stc
57
2
This tab opens.
@aschwanden4stc 21:08
58
Let the audience pick
Publish dynamic content
21:08
What default Responsive HTML5 looks like
@aschwanden4stc
59
21:08
It’s responsive. Recognizes devices.
@aschwanden4stc
60
21:08
Let’s build some impressive output
@aschwanden4stc
61
1
2
21:08@aschwanden4stc 62
2
1
3
21:08
1. Type Software in Title 2. Click New Group
@aschwanden4stc
63
2
1
21:08
1. Type Vendor 2. Click Add Criteria
@aschwanden4stc
64
1
2
21:08
1. Select Adobe 2. Click OK
@aschwanden4stc
65
1
2
21:08
1. Review 2. Click Add Criteria
@aschwanden4stc
66
1
2
21:08
1. Select Microsoft 2. Click OK
@aschwanden4stc
67
1
2
21:08
1. Deselect Allow Multiple 2. Click Save
@aschwanden4stc
68
1
2
21:08
1. Completed setup 2. Click Save and Close
@aschwanden4stc
69
12
21:08
1. Name this ConditionalContent 2. Click Save
@aschwanden4stc
70
1 2
@aschwanden4stc 21:08
71
The init ial setup has been completed, now we can work l ike
authors
Template work is done, publish
21:08
72
1. Double click Responsive HTML5. That’s it.
@aschwanden4stc
1
21:08
Wait for the conversion
@aschwanden4stc
73
21:08
1. Click View Output
@aschwanden4stc
74
1
21:08
1. Click Filter 2. Review title
@aschwanden4stc
75
1
2
21:08
Toggle Adobe/Microsoft
@aschwanden4stc
76
12
21:08
Continue to apply conditions and publish, testing the output
@aschwanden4stc
77
Next steps
21:08
Update source content (apply conditions)
@aschwanden4stc
78
21:08
Save and republish
@aschwanden4stc
79
1
21:08
Initial HTML with all content
@aschwanden4stc
80
21:08
Show just Microsoft
@aschwanden4stc
81
21:08
Possibilities via Adobe FrameMaker
@aschwanden4stc
82
21:08
Audience driven, device aware, HTML5!
@aschwanden4stc
83
@aschwanden4stc 21:08
84
Summing up the discussion,and options to continue it.
Conclusion and contact
21:08
What we have done
@aschwanden4stc
85
Content for a mix of productsDeliver with (or without) comments to
reviewersDevelop for multiple products (Word,
FrameMaker) Allow users to view content for multiple products,
audiences, platforms, and do it in one source through self-selection
Make it easy to create, edit, review, publishCreate custom PDF outputCreate “beyond custom” HTML5 output
21:08@aschwanden4stc
86
What Publishing Smarter helps you do
21:08
View the slide deck (type all hyphens)
@aschwanden4stc
87
http://www.slideshare.net/PublishingSmarter/content-creation-reuse-and-publishing-to-everyone-on-every-device
21:08@aschwanden4stc
88
Follow up contact information
905 833 8448 (Eastern Time)
www.linkedin.com/in/bernardaschwanden
@aschwanden4stc
www.publishingsmarter.com