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Presentation by Rebecca Kearney, Corporate Programme Managager at APM Conference Creating and sustaining an environment for success on 6th March 2014.
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City of London Corporation Case Study
Embedding and sustaining portfolio
management
Rebecca KearneyCorporate Programme Manager
City of London Corporation
Where did we start?
Constrained capital resources
A project process failure
Member-led review 2009-
2010
New project arrangements
introduced October 2011
What did we do?
Where were we? 2011/12
Implementation(2011/12)
Refinement &Improvement (2014)
Consolidation &Compliance (2013)
Time
Change
• Improved communication about projects, especially problems• Corporate overview of all projects within scope • Monthly programme reports to Projects Sub-Committee• Better consistency in decision-making about projects• Greater scrutiny of individual projects is leading to savings• Learning lessons from projects and celebrating success
Where were we? 2013
Implementation(2011/12)
Refinement &Improvement (2014)
Consolidation &Compliance (2013)
Time
Change
• Following gateway process and using corporate templates• Completing key information on project management system• Lessons learnt – systems for institutionalising lessons• Gateway 0s – business plans• Resource allocation – prioritisation based on categories • Staff changes
Where are we now?2014
Implementation(2011/12)
Refinement &Improvement (2014)
Consolidation &Compliance (2013)
Time
Change
• Improvements to gateway process and corporate templates• Review of project management system• Changing role of Corporate Programme Office• Training and development
Lessons
• Drive from the top is critical
• Terminology is not important
• Departmental diversity is ok?
• Talk to people, particularly the difficult ones!
• Articulate clear benefits for all involved
• Embedding and sustaining involves different skills to initiating and implementing
Any Questions?