CAI APO Overview

Enable | Innovate | Succeed

Discover the Solution!Auditing & Compliance Risk Identification

Knowledge Enablement

Communications &Morale

Issue Management

Process Enforcement& Management

Visibility & Control


Presentation Take-Away

At the end of this presentation you will understand about Automated Project Office (APO):

• What APO does• Where APO fits• What APO will do for you• What APO costs you in time and

money

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Executive Questions• Are you comfortable that IT can

successfully deliver the projects your business needs?

• Do you experience surprises of significance in your business?

• Are you being told everything is OK only to find out later otherwise?

• Do you receive inconsistent information from your organization?

• Are your processes being followed consistently?

• Do you have open and frequent communication with your stake holders and project team?


What Do Successful Projects Mean to Your Business?

• Job security from performance excellence• Control projects through real-time

knowledge (No one can BS you.)• Market share• Growth• Top line revenue• Cost cutting• Competitive advantage• Customer satisfaction 3


What Does APO Do?

• Visibility– See all of the project information needed– View performance outcomes AND participant feedback

on key conditions• Control

– Reinforce expected behaviors – Monitor exceptions to expected behaviors (procedures,

processes, interactions)• Optimization

– Identify conditions that impact productivity – Incorporate productivity improvements into future

planning– Predictive analytics drive improved project outcomes

Project Success Made Easier! 4


Where Does APO Fit?

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Levels of Project Portfolio Planning and Tracking

Portfolio Management

Project Management

Cost, Schedule, Quality

Participant Feedback

Business Plans, Budgets

Business Management

Strategic Goals, Financial Constraints

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Products Supporting State of the Practice Project Management


Project Management




Business Management


MS Project, Primavera, etc.

HP PPM Center, Planview Enterprise, etc.

Nothing!!

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APO Provides Effective, Efficient Participant Feedback


Project Management




Business Management


Participant Feedback8


APO Consolidates Backward-Looking Project Data with Forward-Looking Project Data


Project Management



Business Management



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APO Provides Results on Dashboard

Configurable to Meet Individual Needs

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APO Offers Deep-Dive Capability

Revealing Actionable Conditions

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APO Predictive Analytics

• Predictive measures of project success • Based on published IT industry studies of project

performance research– Leon Kappelman– Mary Sumner– Capers Jones

• Four Key Measures:– RPL – Rework Prevention Level– SMART – Clarity of Task Assignments (Specific, Measurable,

Accountable, Relevant, Timely)– PAL – Process Adherence Level– SMPL – Senior Management Participation Level


APO Predictive Analytics Overview

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RPL - Rework Prevention Level

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SMART – Clarity of Task Assignments

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PAL – Process Adherence

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SMPL – Senior Management Participation

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Automated Project Office:Comprehensive Project Management

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APO By The Numbers –

You Can Achieve:• Reduce rework by up to 40%• Reduce time spent on status reporting and

analysis by up to 2 hours per person/week• Improve productivity up to 30% through process

optimization

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How Does APO Do It?

• Enables you to manage your staff to realize the value. Specifically:– Drives early visibility of potential

issues, risks and root causes – Enforces defined processes– Leverages historical trends, data, and

metrics to spot anomalies– Accelerates the implementation

of enterprise standards / best practices


What Does APO Cost?• $5,000 per month for first 10 named users and

100 concurrent projects, volume discounts apply• $5,000-$25,000 one-time implementation fee

(depending on scope)• 2-4 hours of your time for requirements definition• 2-4 hours of your team’s time for training• 5-10 minutes/week per team member/stakeholder• 1-2 hours/week for your system administrator

• CAI will do all administration, follow up & basic status reporting for additional $1,500 per month*

*Price will vary based on volume of projects & scope of service. 20


APO Implementation

• Typical implementation 30 days• Software as a Service Offering (SAAS)• 2-4 hours of your time to define

requirements• 4-8 hours of your team’s time per interface• 2-4 hours of your team’s time for training

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Next Steps

• Business case:– ROI discussion

• Begin implementation

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