Business Meetings

Maryum Malik

RULES OF MEETING

PROCESS OF

MEETING

WHY HAVE

A MEETING

TYPES OF MEETINGS

BUSINESS MEETING

AGENDA

CONTENT

Business Meeting

To review company information or establish new operating principles

To understand the company financial health or operations

Formal Style Informal Style

Organizational Meeting Operational

MeetingDepartment

Meeting

Types Of Meetings

WHY HAVE A MEETING

To solve a problem

To make a decision

To develop a plan

To gather or convey information

WHY HAVE A MEETING ?

Meetings are unproductive

• Unclear purpose• No agenda• leader tries to

accomplish too much• Starts late• Too many people

Define a Purpose

Develop a agenda

Distribute the agenda

Arrange room

Appropriate time

Location

How to Conduct a Meetingbefore the meeting

1 Greet members

During the meeting

2 serve light refreshments

4 Review the agenda

3 Start on time. End on time.

How to Conduct a Meeting

5 Stick to the agenda

Etiquette Rules For Meetings • Be on time.• Make introductions• Have a strong agenda• Sit appropriately• Speak up• Do not have your phone out• Don't save questions • You can drink coffee, but

you need permission for anything else

state the purpose

set time limits

Discribe each item

organizes items

Creating Agenda

How to Write an Agenda for a Meeting

Allocate time in the schedule

Leave extra time at the end for Q&A

Start by giving your agenda a title

Write a schedule outlining

Check errors before

distributing it

Write a brief statement

Include "who?", "where?",

and "when?"

Best Practices for Using an Agenda

• Schedule the most important topics first

• Stick to your agenda • Start writing your agenda in advance • Share the agenda with the attendees

before the meeting

Eight ways to make meetings better

Maintain the focus

Include, rather than excludeBe prepared

Get feedback

Have an agenda

Have fewer meetings

Start on time and end on time

Capture and assign

action items