Embed Size (px)
Citation preview
Becoming
Introduction to Project Management
Workplace challenges
Do I have a clear goal! What I need to achieve?
Do I have a plan for achieving that goal?
How to set my priorities?
How to estimate the amount of work to be done?
Poor communication
Poor coordination
We are overloaded with current tasks ...
How do we usually deal
with such problems?
Work by inertia and intuition
Multitasking - how (not) to do more things at the same time
Frequent inspection and control = loss of control
Frustration
The pressure on coworkers
We blame others for our failure
Eventually … do we give up, or
…
Is there a solution on the horizon?
No, thanks We are
too busy!
What we actually want to
achieve?
Be more efficient with less effort
Do the job faster, easier and better
Better control over final result
Establish ordered, stable and sustainable system
Acquire applicable experience and competence
Fast, good and cheap – pick any two
Do something quickly and to a high standard, but then it
will not be cheap.
Do something quickly and cheaply, but it will not be of high
quality.
Do something with high quality and cheaply, but it will
take a relatively longer time.
Can we manage our work
activities better?
There is an International standard
Good known and clear steps, rules and procedures
It’s Logical, natural and understandable to everyone
Baseline for project management
What do we (not) manage?
Scope of work
Time
Duties / responsibilities
Communication
Quality
Risks
Costs (budget)
The secret of great wisdom
No secret. It's actually very simple
Plan before you act
Prevention is more important than correction
It is necessary to measure the progress of work
Find the root cause of the problem
Write down the lessons learned and use them for future
projects
PLAN
DO
CHECK
ACT
Now let's get to work, step by step
Step 1: Information receiving
Step 2: Setting priorities
Step 3: Planning
Step 4: Coordination of task execution
Step 5: The execution of the task (finally )
Through - monitoring and control, measuring progress
Where did the information come from?
What kind of information?
Whose job is to process this information?
Is it concrete and good known task?
Is this assignment acceptable to you?
Step 1 : Information receiving
ALL TASKS ACCEPTABLE TASKS
Step 2 : Setting priorities
Do you already have other tasks in the task list?
What is the priority of the task received?
What is the impact on the ongoing tasks which are already
in progress?
ACCEPTABLE TASKS PRIORITY TASK
What is the total scope of work?
What’s the deadline?
What are the respective duties and responsibilities?
Communication, quality, risk
Costs?
PRIORITY TASK PLANNED TASK
Step 3 : Planning
Is everyone familiar with the details of his part of the task?
Is everyone well trained for the task?
Is everyone aware of the deadlines?
Does everyone know what, how and with whom they need to
communicate?
PLANNED TASK TASK TO BE EXECUTED
Step 4 : Coordination of the task execution
A concrete work to complete the task
Regular reporting on the execution status
Report of possible problems and risks
TASK TO BE EXECUTED TASK EXECUTED!
Step 5 : Task execution
Measuring the progress of the task execution
Periodic assessment of a task completion
Actions for alignment with the plan
Supervision, control and progress measuring
Inspirational image
Ethics: A set of moral principles that govern the behavior
of persons or groups
The responsibility towards the job and people
Honesty and fairness
Code of Ethics and Professional Conduct
At work - increased performance!
At home - optimization of everyday tasks
At school/faculty - more efficient learning
Community service / volunteerism
Where to apply lessons learned?
Chaos in german style
Application of acquired knowledge and skills
Introduction to Project Management!
What’s next?
http://www.pmi.org/
http://en.wikipedia.org/wiki/ISO_21500
http://www.iso.org/iso/home/store/catalogue_tc/
catalogue_detail.htm?csnumber=50003
Jedna motivirajuća …References
