welcome to the b2b cloudchanging the way businesses buy and sell

cut complexity from b2b commerce

work more effectively with customers, suppliers and partners

eliminate costly, inefficient paper

Reduce time-consuming manual processes

trade on the world’s largest open network

b2b cloud | e-invoicing | invoice automation | e-Procurement | Purchase-to-Pay

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how much does comPlexity cost youR business?

business-to-business commerce is huge. Virtually every organization in every corner of the globe does business with others. but it is also complex. too complex.

this complexity makes companies slow, limits control and costs money. our businesses are drowning in paper-purchase orders, remittances, delivery notes, statements, credit reports, the list goes on and on. even if we just focus on invoices alone – we find that over 150 billion are issued around the world every single year. and in total, we’re approaching two billion documents every working day.

of course it doesn’t end there. even today, companies are still plagued by inefficient, manual processes. Processes that breed mistakes and harm relationships. the result is a nightmare of complexity, inefficiency and error.

this makes cash flow unpredictable. costs become difficult to control. the company faces working capital issues and becomes over reliant on third-party financing. and the business loses discounts and faces late payment fees.

in short, complexity costs.

“ what’s great about basware is that no matter the size or sophistication of a supplier, there’s a connectivity solution that works for them.”

Financial systems controller, lloydspharmacy

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how much does comPlexity cost youR business?

the 3 drivers of complexity

While there are many factors that contribute to the complexity of B2B commerce, three stand out:

System legacy: traditional ERP systems are well established in many businesses. But they are also expensive, difficult to use and hard to extend to multi-enterprise commerce.

Globalization: today’s businesses must operate effectively across multiple jurisdictions, tax regimes, cultures and languages (whether as customers, suppliers or both). This results in additional regulatory and administrative complexity.

Market volatility: in today’s world, complexity is no longer simply the price of doing business. It is a significant barrier to competitiveness, an obstacle to operational agility and a drain on valuable resources.

the 3 big challenges for business

The problem of complexity creates significant issues throughout any organization. Principally, this results in three major challenges:

Paper challenges: companies need to overcome the problems caused by the mass of paper involved in B2B commerce. Paper leads to time-consuming, manual processes, greater errors, settlement and dispute-resolution problems, and poor quality data.

Process challenges: too many businesses are held back by silos exacerbated by disconnected departmental processes, varying data models and poor collaboration (both inside and outside the company).

Communication challenges: virtually every business understands that making B2B commerce electronic makes B2B commerce better. However, to do so requires that everyone takes part (suppliers, customers and partners). The challenge is how to make this happen in the most efficient, most effective way.

5 ways to solve complexity

While B2B complexity may seem inescapable, this is simply not so. But to successfully address the issue, today’s businesses must:

1. get rid of paper – Replace slow, manual, paper-based processes with 100% automated ones and use this automation to lower costs and re-work wherever possible.

2. collaborate transparently – Connect with buyers and sellers regardless of infrastructure, technical expertise or data format, building transparent, collaborative relationships around consistent, securely accessible data.

3. simplify processes – Improve B2B commerce processes based on real-time data. Ensure that the right people see the right data at the right time.

4. collaborate socially – To handle exceptions, errors and disputes.

5. Pay for what you need… today – Get the right solution for your present circumstances but also be able to scale and change in the future.

Fortunately, the solution is available.

using basware Procurement, confectionary company Ritter sport lowered indirect spend by 10% and reduced the number of suppliers by 40%, realizing a rapid Roi.

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basware solutions at a glance

basware ProcurementOur solution for sourcing, purchasing, catalog and contract management processes.

Source An agile electronic sourcing solution supporting complete electronic tendering.

Contract Streamline the creation and management of each contract through its entire lifecycle.

Catalog Maximize your catalog-based purchasing and contract compliance.

Purchase Streamline the enterprise purchasing process by ensuring effective compliance and control across direct and indirect spending.

Travel Automate your travel planning processes.

basware invoice automationOur solution for automating the complete invoice handling process, providing straight-through accounts payable processing.

Expense Automate your expense reimbursement processes.

Invoice Use automatic, business-rule based workflows to minimize the need for time-consuming repetitive invoice handling.

Match Fully automate the process of multiple invoice categories, maximizing the percentage of invoices that achieve zero-touch, straight-through-processing.

Pay Manage your payment strategy manually or automate the transfer to your ERP for payment.

Archive Automatically archive all your B2B documents with full rights management and easy search and retrieval.

basware transaction servicesPlays a key role in helping organizations achieve efficiency, and cost and working capital gains by simplifying the process of B2B document exchange.

Activation Services

Increase the volume of electronic invoices through dedicated on-boarding services.

Scan & Capture Outsource your invoice scanning and OCR to receive invoices electronically.

e-Invoicing Completely remove paper from your invoice handling process (both receiving and sending).

e-Ordering Automatically route purchase orders and all related purchasing documentation to suppliers through the Open Network.

e-Catalogs Gain access to accurate, relevant e-catalog content.

Printing Services

Adopt 100% Order-to-Cash (sending) e-invoices from day one.

the b2b cloud is an open, secure, collaborative commerce ecosystem for large enterprises, growing businesses and suppliers. simply, it removes complexity from b2b. it means you can do business quickly, efficiently and transparently right across the globe – whatever systems you use, however many companies you deal with.

the b2b cloud has been designed from the ground up to tackle the complexity preventing today’s businesses from realizing the true value of their trading relationships. it lets you replace slow, costly, manual processes with fast, error-free, automated ones. it lets you keep the systems and data you already have, but makes them work harder and smarter for your business. and it ensures your organization is ready to take on the challenges of today’s volatile markets.

getting started is easy. you can begin with a single process and just a subset of your transactions. and you’ll see value straight away.

a solid foundation for business

The B2B Cloud is built on three core elements that, together, will change the way you do business with other companies for good. It features:

1. best-in-class b2b processes built on over 25 years experience and millions of transactions. You’ll benefit from proven processes covering the complete purchase-to-pay (P2P) and order-to-cash (O2C) cycles. Processes that work cross-department, cross-enterprise and right across the world.

2. intelligent cloud collaboration enabling any company with any back-end and any data format to do business. You also get access to a full suite of value-added services including: archiving, dispute management, invoice status, scan and capture, and a wealth of other options.

3. the open network, a commerce network built over the last decade that offers instant liquidity, information transparency and multi-enterprise collaboration. So now you can join a single network and transact everywhere.

The result is a simpler, more efficient, more profitable way of doing business. One that gives you the visibility and control you need. And one that ensures you are able to do business securely and openly with virtually any business on the planet.

america’s drive-in restaurant chain sonic realized annual savings of $160,000 using basware invoice automation, processing 97% of the 450,000 invoices electronically.

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“ the basware solution now automatically matches over 90% of incoming electronic order-related invoices at heineken.”

Financial services manager, heineken

why the future is open

On the Open Network, everyone’s invited to do business. No restrictive silos or onerous demands on suppliers. No unpredictable costs or lock-in to a single operator. No limits to expansion.

We’ve created a B2B transactional platform that connects your organization to millions of other businesses worldwide. It also connects seamlessly with over 130 international e-invoicing platforms making it the largest inter-operator network in the world. Every year, the Open Network hosts millions of transactions from around hundreds of thousands of active buyers and sellers. And it’s growing all the time.

no matter what size of company you are – from growing business to established multinational – the b2b cloud can help you thrive in today’s commercial environment. whether you simply want to get off paper and move to e-invoicing, gain greater control of purchasing with e-procurement, improve the agility of financial operations with invoice automation, or adopt a fully end-to-end P2P solution, we can help.

we offer a range of modular solutions that can be tailored to your precise needs. you can choose whether to deploy them as on-premise software, a cloud-based service, business process outsourcing (bPo) or a hybrid. and we can provide full consultancy, training and support to help you get the greatest value from the b2b cloud.

9 reasons why you should move to the b2b cloud with basware

1. Use a true multi-enterprise business platform that integrates with any legacy system and any data format.

2. Access the Open Network that allows any buyer, seller or operator to trade securely and compliantly in virtually any country worldwide.

3. Remove barriers to trade by welcoming new participants regardless of their level of technical sophistication (no limits, no lock-in).

4. Deliver a single user experience that allows different departments to collaborate effectively across the B2B commerce cycle.

5. Get a clear view of every interaction, transaction and relationship that matters along with real-time reporting delivering actionable intelligence.

6. Secure access to vital B2B information via any modern browser, on tablets and smartphones.

7. Handle queries and disputes in real time using new social tools and proactive validation services.

8. Choose how to deploy — on-premise, cloud-based, outsourced, or any combination of the three.

9. Get real-time actionable intelligence into the financial performance of your business.

electronics manufacturer toshiba saved 75% on their invoicing costs using basware transaction services.

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Putting the b2b cloud to woRk FoR youR business

benefits for enterprises

Dramatic efficiency gains through eliminating paper.

Measurable cost control and risk management.

Optimized payment timing and discounts.

Better, deeper supplier and customer relationships.

Full compliance to company policies and industry regulations.

Better insight into business processes.

Better cash and working capital visibility, improved forecasting.

Efficient supplier activation.

Real-time collaboration across trading partners.

Continuous improvement through best practice process configuration.

Operational agility — deploy processes fit for corporate growth with no additional fixed costs.

benefits for growing companies

Quicker processes, faster payments, improved cash flow.

Rapid implementation and time to value.

Access to world-class processes from day one.

The ability to start with a single process (eg e-invoicing).

Easy to use, easy to buy, easy to realize the benefits.

Real time ability to check status, correct errors and resolve disputes.

Integrate with any infrastructure and any back-end.

benefits for suppliers

No barriers to joining (register once, trade globally).

Real-time transparency — buyers and suppliers collaborate across every transaction in real time.

Faster process, faster payments, fewer errors.

Better cash flows and more accurate forecasting.

Improved visibility into cash-to-cash cycle (invoice status etc), reduced DSO.

Improved customer service and better trading relationships.

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we have a package to fit every organization. but we know every business has precise needs and we can create a custom solution to meet them.

Find out more at www.basware.com/solutions

about basware

Basware is the global leader in cloud based e-invoicing and purchase-to-pay solutions with more than 1,000,000 users in over 60 countries. Basware’s B2B Cloud solutions and services provide an open, secure and global ecosystem for buyer and supplier collaboration, connecting more than 1.9 million buyers and suppliers globally. The solutions are architected to meet the needs of SMEs and global enterprises and are built upon Basware’s deep knowledge and experience of B2B financial processes, coupled with intelligent cloud connectivity and the Open Network. With Basware, organizations benefit from more efficient procurement, accounts payable and accounts receivable processes, sustainable cost savings, better insight to cash flows and improved buyer-supplier relationships. The solutions are available via the cloud, on-premise or through business process outsourcing in Europe, the US, and Asia-Pacific through an extensive network of Basware offices and business partners. www.basware.com

headquarters

Basware Corporation Linnoitustie 2, Building Cello P.O. Box 97 FIN-02601 Espoo Finland Tel: +358 9 879 171 Fax: +358 209 3410 244

other offices in:

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New Zealand Norway Russia Singapore Sweden UK USA