August Town Hall Meeting

US Army Corps of Engineers BUILDING STRONG®

NORFOLK DISTRICT TOWN HALL COL Paul B. Olsen, PE Norfolk District

August 2012

BUILDING STRONG® US Army Corps of Engineers – Norfolk District 2

Commanders’ Welcome

Colonel Paul B. Olsen Lieutenant Colonel “Rob” Haupt


Commanders’ Welcome

Our Acting DPM

John

Adams

BUILDING STRONG® US Army Corps of Engineers – Norfolk District

We Are Norfolk!


Shout Out to our Remote Colleagues!

Regulatory Offices Operations Project Sites


Department of the Army Achievement Medal for Civilian Service

Sue Ballard Terry Deglandon David Gonzalez Zacharie Gross

For exceptional service on the Arlington National Cemetery Millennium and Navy Annex Expansion Projects 1391 development. This team worked on site layout, cost estimating, P2 resourcing, and all necessary programming actions to enter this project in the military construction process in five days.

Sherry Jean Tiffany Lee Laurie Neitzke* Gary Szymanski

*Not Present


Department of the Army Commander’s Award for Civilian Service

Karin Dridge Jeff Swallow

David Schulte Mark Hudgins

For exemplary service on the Norfolk District Oyster Reef Project. This Water Resources Division team building event, with over 30 district employees, involved great volunteer participation and was successful because of their dedicated efforts and enthusiasm.

*Not Present



Kristin Donofrio

For her service leading a team of volunteers from the Norfolk District to participate in the annual Clean the Bay Day. The group removed approximately 3,135 pounds of trash. Her personal efforts and initiative made a valuable contribution to the Norfolk District’s involvement in our community and the welfare of our employees.



Chris Turner

For his exemplary service as the Norfolk District Project Manager leading up to and during OpSail 2012 Virginia. Mr. Turner represented Norfolk District during committee meetings and coordinated activities at the District for vessel dockage, historic Fort Norfolk commemoration, visitor and dignitary access, and set-aside areas for viewing the Parade of Sail. Mr. Turner’s excellent planning and coordination of the activities resulted in an event which favorably represented the District and Fort Norfolk.



Krista Sowers*

For her exemplary service as the Norfolk District Welfare Council President from January 2011 through August 2012. While serving as the highly motivated and energetic president of the Welfare Council, she and her team planned and executed numerous successful events that enhanced district morale. Those events included a well attended off-site Christmas party, Engineer’s Day picnic and activities, a Halloween costume contest, Valentine’s Day gift opportunities, bake sales, and on-site craft fairs.

*Not Present



Scott Firman David Gary Debora Gray* Kyle Guess Adrian James Duane Robinson

Steve Sheffler* Suzanne Spence Sheree Smith Danit Tal Sabrina Tippins Gregg Williams

For exceptional service on the Norfolk District Tiger Team assigned to address acquisition quality assurance and quality control processes. The Tiger Team worked tirelessly to develop the District’s Corrective Action Plan, setting a Corps-wide “Gold Standard.”

*Not Present


Down to Business


Our Workload and Our People

382 386

8 18

-8

$448

$499

$341

$0

$100

$200

$300

$400

$500

$600

-50

0

50

100

150

200

250

300

350

400

450

FY 12 FY 13 FY 14

Projected FTEs Overfunded FTE Unfunded FTE Workload

FTEs Workload ($MIL)

390 404

368

376


Workload/Manpower Trends

15

BRAC 05 & ARRA increased FY08-11 Workload & Manpower (FTEs)

389364 364

392412 415

382 386 376

0

50

100

150

200

250

300

350

400

450

0

200

400

600

800

1,000

1,200

FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

FT

E

$ M

IL

MILITARY Workload CIVIL Workload TOTAL FTE MIL FTE CW FTE


Bottom Line

“I am not planning for a reduction of force during my command. Neither should you.”


My view of things



Norfolk District Systems Approach: Policy

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• US Government (Exec Orders, Stafford Act, etc) • Department of Defense (DoD Instructions) • Department of Army (AR’s) • HQUSACE (Safety) • National Contracting Office (FAR, PILS) • National Legal Firm (Constitution, U.S. Code) • ACE-IT • ULA


Norfolk District Systems Approach: Programs

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Civil Works Planning Modernization (3x3x3) Watershed Approach to Civil Works Budget James River Pilot for FY14 “Strong Points” “CG Sends” MILCON Transformation Just to name a few….


Norfolk District Systems Approach: Projects

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• Fort Belvoir Hospital (LEED Gold) • ANC Millennium • VA Beach, Sandbridge Re-Nourishment • Deep Creek Bridge Replacement • AIT Complex Phase II and III, Fort Lee • Craney Island Eastward Expansion


Norfolk District Systems Approach: Best Practices

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• Craney Island PPA Signing Vertical Team Integration • ANC Programmatic Approach • COS/DoDEA Design Center • NOAA Wallops Island IIS Partnerships • AAA Audit and HQDA IG Findings • Just to name a few


Norfolk: Part of a Regional & National Team

23


Norfolk’s Corrective Action Strategy (Our Response to the Moratorium)

24

Compliance Actions

Acquisition Strategy

OPORD 2012-51 OPORD 2012-54 DAIG Findings AAA Findings

NAO Corrective Action Strategy Three Tiers * District Systems Approach * The Helix * The GUI (Gooey)


Oversight for the Commander & Executive Staff


1391 Directive Turned over to DPW MILCON

The “PMBP Helix” (Oversight for the Executive Staff and PM)


Acquisition Planning “Inside the Helix”

27

A-E SELECTION AND NEGOTIAION ACTIVITIES

IN-HOUSE DESIGN ACTIVITES


Each Box Links to “Gold Standard” Examples

28


Acquisition Planning Inside the PMPB Helix

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ADVERTISING ACTIVITIES


Each Box Links to “Gold Standard” Examples

30


So, how are we doing?

50

100

150

200

250

300

350

400

24-Jul 24-Aug 24-Sep

Total complete

Total Required goal

Desired glidepath goal

Linear (Total complete)

Not too shabby! We are trending a bit behind today, but we are learning every day. Like Xenophon’s slingers, we will improve our proficiency. Progress of which you all may feel proud!


Command Climate Survey Results Here’s some of what you wrote:

•Teleworking •Hiring Practices

•Cronyism •Nepotism •Favoritism •Mistrust

•Temperature • Morale is lower than it has been in previous surveys and

below the USACE Average. • Most do not wish to relocate from the Waterfield building • Most prefer a fitness program over a gym • Many want more choices in a fitness program • Many feel they are not getting receiving information


Command Climate Survey Results “What I’m going to do about it…”

• Teleworking: Our Next Tiger Team • Hiring Practices: Full transparency of all actions • Fitness Program: Investigate and get back to you • Temperature: Assess… this might be tricky. • Cheaper down town facilities: will not support


35

Everyone is a Business Developer


Commander’s Closing Remarks


What Doesn’t Change

39


Parting Thoughts

You Matter… Your tone, Your example, Your competence, Your energy, Your vision.

And it’s a team effort…


We Are Norfolk!

You matter

Results, lad!

My best!