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An In-Depth Look at
HRSS Technologies
March 2011
15th Annual North American Shared Services & Outsourcing Week
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Agenda
Giant Eagle• Who are we?• What have we done?
What drives your use of technology?
HRSS Technologies – Value & Benefit• Customer-facing• Agent/HRSS infrastructure• Management tools
Open Discussion - Current Problems/Challenges• Technology identification / selection / making the case• Change Management• Improvement cycle• Cost-savings• Measurement
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•One of the largest, privately owned and family-operated companies in the nation. Retail Grocery, Convenience/Fuel and Distribution/Transportation
•Annual sales of approximately $8.2 billion
•Ranked 39 on Forbes magazine's list of the top U.S. private companies. Become a Best Place to Work as measured by Forbes “Top 100 Places to Work in America”
•Average square footage of supermarkets: 75,000-85,000 sq ft.
•Number of store/convenience locations: 360+
•Team Members: 32,700
Giant Eagle
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Giant Eagle - Where we Operate
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•Customer profile –
•HRSS volumes –o1.75M pay checks annually, 75K W2soApplicants = ~275K /yearoHR Transactions = 10-12K/monthoLOAs = 1100-1300 cases/yearoService Center Cases = ~8000/month
•HRSS Org Design – Agents/Specialists/Supervisors/Trainers, Central Admin, Fulfillment teams
Giant Eagle HR Shared Services
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What drives your use of Technology?
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HRSS Technologies – a Balancing Act..
Customer-focused
IVRKnowledge Management
CollaborationPortals
Mobile AppsAgent chat
Outbound dialersSelf-Service
HRSS-focused
CTIKnowledge Management
Case ManagementCall queue monitoring
Virtual agentDocument Management
Self-Service
Management / MeasurementSkill-based routingCustomer surveys
Analytics / Measurement, AlertsQuality Assurance monitoring
Workforce ManagementCase Management
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Question: If you could only pick one, which of the following internal Service Center technologies could you not live without?
a. IVR Telephony
b. Knowledge Management Tools
c. Portal(s)
d. Case Management Tools
e. Workforce Management Tools
f. Document Handling Tools (OCR, Imaging)
Value & Benefit From Service Center Technology
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Poll Title: Source of the Most Value and Benefit From Service Center Technology
Poll Question: If you could only pick one, which of the following internal Service Center technologies could you not live without?
Online poll results…
IVR Telephony 0%
Knowledge Management Tools 0%
Portal(s) 14%
Case Management Tools 14%
Workforce Management Tools 8%
Document Handling Tools (OCR,
Imaging)64%
Other (Please Comment) 0%
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Value & Benefit from Service Center Technology
Question: What primary benefit does the technology in the
previous response bring to your organization?
a. Efficiency/Cost Savings
b. Quality improvement
c. Improved Customer Service
d. Measurement / Reporting
e. Other
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Efficiency/Cost Savings 71%
Quality improvement 0%
Improved Customer Service 8%
Measurement / Reporting 0%
Other (please comment) 21%
Poll Title: Source of the Most Value and Benefit From Service Center Technology
Poll Question: What primary benefit does the technology in the
previous response bring to your organization?
Online poll results…
Comments:- “other" - provides cost savings, efficiency, quality, better customer service AND measurement and reporting.
- “Document management tool has allowed Beam Global to reduce FTE requirements and also improve the quality of the work”
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Open Discussion
What problems do you face with regards to Technology?
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Open Discussion
•How do you identify the technology need? How do you make the right selection?
•What technologies are on your roadmap & why?
•Is technology adoption an issue? If so, why?
•You have an established Shared Services structure. Where do youfocus next?
•The Continuous Improvement cycle - how do you keep it going?
•How do you use measurement to support your Operations & your business case for change?
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•“It’s really complex to make something simple”. “The most powerful technologies are those which disappear”
- Jack Dorsey, Twitter Chairman and Square Founder
•Do you lead with technology – or does technology come into play when you have a business problem to solve or a process to enable?
•See past your customer. Deliver today what they will think about tomorrow.
•We are not in an IVR, case management, knowledge management, portal, Imaging/OCR, web chat business, we are in a customer service business. Make it about the customer.
Closing Thoughts…