Latitude 12 Pty Ltd

High qualityCost savings

Value Adding

Corporate Profile

www.latitude12.com.au

About Us• Based in Darwin, Latitude 12 provides tailored ‘Managed

Business Solutions’ to clients in remote and regional Australia

• Our team of professionals are committed to providing the highest level of service

• Latitude 12 operates within a strong framework of equity, integrity and community and fosters these key values developed and championed by its Board members, shareholders and employees.

Our Vision

“To be the leading provider of managed

business process solutions in remote and regional Australia, built on strong partnerships”

Our MissionTowards Our Shareholders• To enhance Shareholder Value through an appropriate return on capital employed and

sustained growth and investments.

Towards Our Team– To attract, develop, retain and reward high performing staff.– To develop a very high level of domain knowledge across all staff and across our entire

systems, processes and products.

Towards Our Customers– To help our clients achieve excellence through timely and accurate Outsourced Services.– To provide outstanding customer service, working towards common goals with clients and

towards reducing the Cost of Services for our clients.

Towards Our Processes– To provide high quality, efficient and focused Services to remote Local Government

Organisations and Businesses.

The Latitude 12 Advantage

Our Business CommitmentsEnthusiastic Service

Trusting Relationshi

ps

Cost Effective

Complete Solutions

Delivering Excellent,

High Quality Results

Efficient Outcomes

Our Services

Managed Financial Services Payroll Processing

Records Management Strategic and Operational Human Resources

Internal Audit and Risk Consulting

Workplace Health and Safety

Managed Financial Services – Informed Decisions through Smartly Delivered Information

Financial Accounting & Processing Services 

• Accounts Receivable• Accounts Payable• Rates Processing • Fixed Assets• Taxation compliance: GST &

FBT • General Ledger

Reconciliation• Payroll Processing

Management Reporting & Budgeting

Services • Management Accounting• Grant Accounting, acquittal

and statutory reporting.• Management Reporting &

Analysis• Design and Implement

Budget Process, Costing methodologies & allocations

• Budgeting & Forecasting• External Audit Management• Banking & Investment

Management

Managed Financial Services – Our Value

Design and implementation of tiered reporting platforms and packages to cater for the varying focuses and needs of differing stakeholder groups across your organisationCorporate cost structure analysis and development of cost allocation methodologies to ensure recovery of overhead expenses and improve financial health and sustainabilityIntegration and harmonisation of typically externally focused Grant accounting with internal reporting structures and the financial objectives of your organisation

Streamlined, fast and effective accounting processes and procedures allowing for timely and accurate reports to be released to decision makers within your organisation

Effective and efficient end of financial year processes and external audit management

Structured and efficient payroll processing with the flexibility to accommodate challenges faced in remote locations

Records Management – Efficiency through preservation and management of

your corporate information

Daily Mail Processing Imaging and Indexing clients mail

Electronic Document Management Solutions Workflow Solutions

Archiving & Disposal Services Data Conversion Projects

Records Management - Our Value

Ensure the Council is compliant to the NT Government’s Records Management Framework by implementing Policies, Business Rules, Procedures and Training. This in turn ensures the council is accountable, transparent and maintains a professional reputation to it’s community, suppliers, contracts, funding bodies and other relevant stakeholders.

Implemented the Archival program which sees the Annual collection and disposal of archived records that no longer have retention value in terms of legal, audit, administrative evidence and community interest. This ultimately ensures the Council’s secondary storage cost is kept to a minimum .

Business Unit Portals InfoXpert can host multiple private interfaces and be the focal point of internal communication within your Council. Portals is a great way to build a centralised, vibrant and informative internal interface and will provide ease of access to information. The Council Homepage will provide staff easy access to templates, forms, calendars, phone listings and staff messages as well as being the gateway to individual Business Unit interface such as Human Resources, Finance or Work Health and Safety. This concept improves accessibility and acts as a great communication tool to all relevant stakeholders. Ensure the Council meet the requirements of the Local Government Act for the NT by implementing good business processes for the capture and management of minutes, agendas, grant funding documents, policies, invoices, HR Documentation, agreements etc.

Strategic & Operational HR – End to end needs of employee and employer lifecycle

Strategic HR

Employee Engagement

Competency mapping

Talent Management

Performance management

Organisational structure and

design

Job profiling and analysis

Operational HR

HR Advice on operational issues

Awards and EBA clause explanation

Investigation and early intervention

Liaison with external stakeholders

Termination of employment

Reports and analysis

Recruitment

External Recruitment• JD preparation• Advertising• Candidate search• Screening• Interview guide and

questions• Contract preparation• Psychometric assessment• Reference Check• Qualification Check• WWCC and CHC • Pre Employment Compliance

doc• Post employment Satisfaction

survey

Community Recruitment

• JD Preparation• Community Advertisement• Interview Guide and

questions• Contract Preparation• Pre and post employment

compliance• WWCC and CHC

Human Resources – Our Value

5 Years Strategic HR Services Roadmap

Strategic HR Implementation plan

Conducting First ever Engagement Survey

Introducing advanced recruitment assessment solution

Compliant Recruitment process

Successful resolution of HR matters

Internal Audit & Risk Consulting – Creating Value, managing Risk and keeping you Compliant through Best Practice GRC processes

Internal Audit (C)

• Strategic 3 Yr Internal Audit Plan

• Project Audits • Operational & Process

Reviews• External Audit Liaison• Fraud Investigation &

Forensic services• Information Systems

Audit (IS audits) 

Risk Management (R)

• Entity wide Risk Management (ERM)

• Facilitating and Managing Strategic & Operational Risk Registers

• Administering & Managing Integrated Risk Management (IRM) Software

Governance (G)

• Corporate Governance Advisory

• Policy & procedures development and management

• Facilitation and management of Audit Committee

• Compliance Reviews• Insurance renewal

facilitation and claims management

Internal Audit & Risk Consulting - Our Value

Streamlined and simplified Policy management including development of new Policies and Policy Management on an ongoing basis. Establishment of Policy portal greatly improving internal management and greater compliancy to Council policies

Internal Audits of crucial Council processes like management of procurement,  fixed assets, accounts payable, payroll , Grants management etc. and Operations such as Aged care, Child care, Territory Housing etc  highlighting areas of improvement in Council processes

Robust Entity wide Risk management (ERM) system in place to identify, evaluate and manage Council’s Risks through finalisation of Council’s Strategic and Operational Risk Registers. Manage IRM software.

Comprehensive Compliance checklists for compliance with Local Government Act, LG Accounting Regulations and LG Administrative Regulations which are followed up with Compliance audits to ensure greater compliancy to various Acts and Regulations

Management of Council’s Strategic Annual Insurance program and Insurance Claims management program

Facilitation and management of Council’s Audit Committee

Workplace Health & Safety – Ensuring everyone’s safety!

Development and Implementation of a Work Health & Safety Strategy

Consultation, Community

Awareness & Development of a

Safety Culture

Continuous Improvement

through Policy & Procedure

Development

Identify & Define Roles &

Responsibilities

Hazard Identification/Incid

ent Reporting & Investigation

Risk Assessment & Safe Operating

Procedures

Learning Management

Systems

Implement & Demonstrate Legislative

Compliance - AS 4801:2001

Certification

Emergency Preparedness &

Response

Workplace Health & Safety – Our Value

Development and implementation of a WHS Strategy for uniformed and unified approach to WHS through leadership, sound procedures, consultation and taking actions that both reduce the likelihood and consequences of incidents.

Increased awareness around importance of Hazard Identification and Reporting of Incidents and Near Misses where workers are aware of their responsibilities and are actively involved in safety inspections and incident reporting.

Development of a Safety Culture through Consultation and identified and defined roles and responsibilities resulting in a cooperative and productive workplace with open communication and valuable outcomes from group involvement.

Training and development of the workgroup through competency based training modules developed from Risk Assessments and Safe Operating Procedures which are consistent, relevant and approved, and uniform content is delivered to all workers.

Work Health & Safety Compliance Commitment Culture Compliance

Develop Strong Policies Implement Sound Procedures Roles & Responsibilities are

identified and observed Develop a Safety Induction

for all new and existing workers

Consultation is taking place between all levels

Safety Inspections identify hazards

Incidents & Near Misses are being reported and actioned

Registers are developed Risk Assessments completed Safe Operating Procedures

are being developed and observed

Documents and reports are recorded for compliance

Workers performing tasks have the appropriate training and/or supervision

Employees observe Safe Operating Procedures

All incidents and near misses are being reported and corrective actions implemented

Workgroups are actively participating in Incident Investigations

Full participation in WHS consultation

Workgroups are participating in Safety Inspections

Registers are being updated and actioned regularly

All pre-starts are being completed daily

Workgroup are actively participating in training and emergency drills

All new and existing employees are Safety Inducted

Safety Management System is being monitored and evaluated

Performance Indicators are measuring the effectiveness of control measures

Change Management Procedures mitigate hazards and risks being introduced through operational, organisational, procedural and equipment changes

Incident Investigations are effective in achieving their purpose of identifying causes and corrective actions implemented

Consultation is taking place between management and the workgroup

Training Needs Analysis is identifying training requirements

Thank you