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overview of 5Scom proposal for efficient design and creation of presentations!
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In commercial confidence 2
our objective
In commercial confidence 22
help you to save time & money!
5scom consulting
In commercial confidence 3
agenda
context
5S method
who are we?
our proposal
next steps
commercial presentation 3
5scom consulting
In commercial confidence 4
5S method
who are we?
our proposal
next steps
context
5S method
who are we?
our proposal
next steps
4commercial presentation
5scom consulting
In commercial confidence 5commercial presentation
500 Mio users worldwide*
presentations • lot of time• huge impacts
setting the scene
MicrosoftPowerPoint
• for information sessions• as support to decision• as sales documents• for communication• for status reports• ...
*source: Microsoft
presentations
5
=
commercial presentation
5scom consulting
Mio search results on ...1.070
Mio presentations / day*30
Mio search results on60
used
In commercial confidence 6
bad presentations
bad
presentationstime lost money lost= +
6commercial presentation
5scom consulting
In commercial confidence 7
$300.000* 10 50 12 $50
?
costs of bad presentations
time lost# presentations
/week
# working
weeks
# hours for
creation
hourly
salaryxxx=
money lostwrong
decisions
wrong
investments
missed
opportunities
bad
reputation+++=
illustrative
-50%
-$150.000
+x%
7commercial presentation
potential gain! huge
5scom consulting
In commercial confidence 8
no method
reasons of bad presentations
• no expertise
• cannot structure messages
• no efficient training received
• ...
• no tool used
• difficulties to create slides
• difficulties to design slides
• bad template
• ...
• bad presentation skills
• message not clear
• structure not clear
• not adapted to audience
• ...
• slides too complex
• layout too complex
• bad fonts
• bad colors
• problems with animations
• timing not respected
• ...
money losttime lost
content
form
show
no method
no method
8commercial presentation
5scom consulting
In commercial confidence 9
• presentation skills training
• company template
• PowerPoint training
content
form
show+
solution: it’s more than just software
METHODthis is what users need
9commercial presentation
5scom consulting
In commercial confidence 10
solution = 5S method
5S method • guide for creation & design of presentations • guide to save time & money• guide to improve your messages• easy to adapt to your environment• easy to learn & to apply• easy to deploy within your organization
approach for creation & design of presentations can be structured!
5scom consulting
In commercial confidence 11
don’t...
beleive presentations are not important
think it’s complex to create presentations
forget the context
forget your objectives
forget to adapt your message to context
forget you need totell a story
forget to structure your messages
beleive form is not important
forget to use tools
forget to use 5S method
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
5scom consulting
In commercial confidence 12
do...
beleive presentations are important
beleive it’s easy to make presentations
take time to analyse the context
focus on your objectives
adapt your messageto context
beleive you need totell a story
take time to structure your messages
beleive form isimportant
use tools
use 5S method
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
5scom consulting
In commercial confidence 13
context
who are we?
our proposal
next steps
commercial presentation
5S method
context
who are we?
our proposal
next steps
5scom consulting
5S method5S method
presentation
14
structured method to create efficient presentations
commercial presentation
design
content
storyline
framework
context
5scom consulting
5S method5S method is a tool
15
5S method will guide youto be more efficient
commercial presentation
5scom consulting
style
guidelines to adaptyour presentation to context
1. objectives
2. audience
3. content
4. media
5. timing
scoping
16commercial presentation
5scom consulting
scoping
guidelines to adapt presentations to context including objectives, audience, content, media & timing
content
form
show importance
pictures
wording# slides
key messages
template
self-explaining
preparation
# words/slidefont size
attitude
multimedia
components
colors
animations
graphsfigures
complexity
layoutoverall style
tables
example of framework definition
objectives
audience
content
media
timing
+
+
+
+
17commercial presentation
5scom consulting
why are you doingthis presentation?
objectives
1. objectives
19commercial presentation
why are you doing this presentation? = most important question
never forget your objectives!
objectives
sales communication action plan
decision information
... ...
status review
...
discussion
surveys
...
act implementsharecollect
5scom consulting
4. ask
quantify impacts
quantify alternatives
quantify
say which decision is needed
explain what is planned
explain interest & framework
explain context
explain alternatives
quantify decisions
say it’s for decision
say why decision is needed
say when it will be applied
ask for decision
explainsay
ask
3. quantify
2. explain1. say
decisionexam
ple 5scom consulting
adapt your message to audience
audience
2. audience
22commercial presentation
what’s the audience? = 2nd most important question
always adapt your message to audience
audience
attitude interest ppt expertise
serious or fun expectations
... ...
> 1 audience
...
# attendees
importance
...
emotional other aspectscontextualrational
5scom consulting
< 5 < 10 < 20 < 50 > 50 web
@@
interactive
one-way
# attendees
interactivity
exam
ple 5scom consulting
adapt your content to context
content
what will be communicated to your audience? = 3nd most important question
don’t forget that messages can also be said!
3. content
not included
missing
hidden
included
selection
content 1
content 2
content 3
...
content 4
your content
written
oral
...
delivery mode
25commercial presentation
5scom consulting
25commercial presentation
objectives
audience
content
media
timing
+
+
+
+
components
content
form
show
components
commercial presentation
investmentsapproved=
executivemanagement=
projectdescription=
beamer+ printed=
20’=
executive summaryintroductionstatus issue / needs solution descriptionbenefitsrisks / opportunitiesbusiness casescenariosplanning / next stepsdecision needed
26
exam
ple 5scom consulting
example ofcontext
adapt your content to media
media
28commercial presentation
how your presentation will be distributed? = 4th most important question
always adapt your content to media!
media
colors beamer + print email
greyscale laptop + print
... ...
web
...
beamer
computer
...
printed remotehybridprojected
4. media 5scom consulting
impacts of media
man
dato
rypr
efer
red
mandatorypreferred simplicity
self-
expl
aini
ng
• printed colors
• beamer + print
• sent by email
• printed greyscale
• computer + print
• projected computer
projected beamer •
web •
exam
ple 5scom consulting
timing
always respect timing
31commercial presentation
how to deal with timing? = 5th most important question
always respect timing!
timing
subject reactions logistics
presentation audience
... ...
circumstances
...
standard rules
complexity external factorsinterest# slides
5. timing 5scom consulting
35’ ≤
510’ ≤
715’ ≤
1530’ ≤
23’ ≤
251h ≤
1020’ ≤
35’ ≤
510’ ≤
715’ ≤
1530’ ≤
23’ ≤
251h ≤
1020’ ≤
35’ ≤
510’ ≤
715’ ≤
1530’ ≤
23’ ≤
251h ≤
1020’ ≤
objectives
audience
content
media
timing
+
+
+
+content
form
show
# slides
investmentsapproved
executivemanagement
projectdescription
beamer+ printed
20’
=
=
=
=
=
commercial presentation 32
standard# slidesex
ample 5scom
consulting
story
structured approach to translate messages into clear stories
1. strong start
2. scenario
3. action
4. happy end!
5. anticipate
35commercial presentation
5scom consulting
memoriesmessageattract
title slide1 slide2 slide3 slide4 slide5 slide6 slide7 slide8 slide9 slide10 before after
start
1
key moment
2
end
3
storyline: manage the emotions
translate your message into powerful story matching audience‘s expectations
36
story
commercial presentation
5scom consulting
strong start
you never have a second chanceto make a first impression
storyline
makelinearstorylines
5S method
scenario
introduction
conclusion
issues
solutions
risks
opportunities
statusfinancials
planning
next steps
introduction1
status2
issues3
solutions4
opportunities5
risks6
financials7
planning8
next steps9
conclusion10
components
40commercial presentationcommercial presentation
exam
ple 5scom consulting
action
keep interest
send us a presentation,we’ll review it for free!
free test!
surpriseexam
ple
42commercial presentation
5scom consulting
happy end
happy end. always
anticipate
think as audience!
prepare
• think as audience
• anticipate questions
• ask advices & feedback
• prepare introduction
• prepare your transitions
• prepare conclusion
• check timing prepare
exam
ple 5scom consulting
style
method to structure story, slides transitions & content
1. analyze
2. visualize
3. transpose
4. simplify
5. harmonize
structure
47commercial presentation
5scom consulting
structure
concrete method to structure contentof presentation & layout / design
1. structure story 1 2 3 ...
2. structure layout
3. structure slides
story
• story• layout• slidescommercial presentation
5scom consulting
think before you act!
analyze
introduction achievements
solution
opportunities
revenues
proposal
benefits
what if no go
planning
issue
risks
status
costs
from-to
scenarios
features
decision
action plan
strength
business case
alternative
evolution
what if -30%
next steps
requirements
conclusion
weaknesses
figures
description
past activities
threat
…
components = ideas
what is needed in your presentation? - illustrative
50commercial presentation
exam
ple 5scom consulting
visualize
visualize your ideas!
end
start
1 idea
1 idea 1 idea 1 idea
1 idea1 idea
1 idea 1 idea
• take a sheet of paper
• draw rectangles
• first rectangle = introduction
• last rectangle = conclusions
• 1 rectangle = 1 slide = 1 idea
• make coherent storyline
5S methodmaterialize
• this is your story
exam
ple 5scom consulting
golden rule!
1 slide = 1 idea
title
5scom consulting
transpose
understand the structure of a slide
slide limits
55
NO
NO
NO
NO
YES
YES
YES
commercial presentation
exam
ple 5scom consulting
title = content
golden rule!
content
5scom consulting
• company• division• department• ...
• date
• M / Ms / ...• first name(s)• name(s)
• for decision• for information• for discussion• …
• presentation to
• highly confidential• commercial presentation• internal use only• unrestricted access• …
• title
• subtitle
5scomconsulting
5S methodpresentation to
for information
01.01.01M John Smith
5S methodpresentation to
for information
01.01.01M John Smith
commercial presentationcommercial presentation
exam
ple title slide
.com 5scomconsulting
.com
5scom consulting
presentationssolutions for efficient
presentationssolutions for efficient
simplify
The goals of this project is to identify the possible areas of improvement for
the development of a new approach for the definition and the revision of
the new processes that will be launched in the future and to analyze the
impacts of this new approach on the current structure of our company.
goals
identify improvements of processes definition/review analyze impacts on company structure
5S methodsimplify textexam
ple 5scom consulting
harmonize
harmonize everything!
NO
text
text
text
text
text
text
text
text
YES
exam
plealign everything 5scom
consulting
style
rules to use right colors, fonts, shapes, financials & multimedia elements
1. colors
2. fonts
3. shapes
4. figures
5. multimedia
style
62commercial presentation
5scom consulting
choose your palette colors
type
grey level
colors & prints
64commercial presentation
type
grey level
exam
ple 5scom consulting
no differencewhen printed(greyscale)
colors effectsexam
ple
65commercial presentation
what’s the context?
5scom consulting
use the right fonts
fonts
fonts size
level 1• level 2
– level 3
• level 1• level 2• level 3
•level 1•level 2•level 3
exam
ple
67commercial presentation
5scom consulting
shapes
always use the same type of shapes
resize
text text texttext
texttext text
texttext text
69
resize!
commercial presentation
exam
ple 5scom consulting
use right way to explain figures
figures
Excel chartsexam
ple
paste Excel charts as pictures in PowerPoint
1. check that font size in graph is > 10 pt2. select graph in Excel3. press ‘SHIFT’ & select ‘Copy Picture…’ in ‘Edit’ menu4. use standard parameters by default5. paste graph in PowerPoint (CTRL+V if using windows)
how to?
71commercial presentation
5scom consulting
paste aspicture
table column 1 column 2 column 3 column 4
row 1 xxx xxx xxx xxx
row 2 xxx xxx xxx xxx
row 3 xxx xxx xxx xxx
row 4 xxx xxx xxx xxx
row 5 xxx xxx xxx xxx
tables
recommendation for ‘tables’ in PowerPoint
try not to use standard ‘table option’ if possible
prefer to create your own table (with ‘Rectangle’ shapes)
exam
ple
72commercial presentation
5scom consulting
use multimedia tools
multimedia
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JUST AVOID ANIMATIONS !!! ?ex
ample
avoid ‘clip art’
golden rule!
75commercial presentation
5scom consulting
speed
learn how to win lot of time by using right approach & tools
1. method
2. templates
2. recycle
4. tools
5. shortcuts
76commercial presentation
5scom consulting
method
5S method
78
5S method
commercial presentation
+5scom consulting efficient method
use righttemplates
templates
planning
J F M A M J J A S O DN
domain 1
domain 2
domain 3
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
DD/MM : action description
80commercial presentation
exam
ple 5scom consulting
domain 1• action : description• action : description• action : description• action : description
domain 2• action : description• action : description• action : description
domain 3• action : description
domain 5• action : description• action : description• action : description
domain 6• action : description• action : description• action : description
with actionwithout action
81commercial presentation
exam
plegap analysis 5scom
consulting
domain 4• action : description• action : description• action : description
recycle
stop working!
golden rule!
time needed to make... existing slide
=
83commercial presentation
5scom consulting
0second minute hour dayweek
tools
use (customized) toolbars
make figure here-under in < 10’’
exam
ple 5scom consulting
shortcuts
shortcuts
ctrl A
ctrl C
ctrl V
ctrl Z
ctrl Y
ctrl S
esc
fnprt sc
f2
shift enter
• select all
• copy
• paste
• undo
• re-do
• save
• insert text
• escape
• print screen
• line break
example for windows
87commercial presentation
exam
ple 5scom consulting
audience
scenario
visualize
fonts
templates
objectives
strong start
analyze
colors
method
content
action
transpose
shapes
recycle
media
happy end!
simplify
figures
tools
timing
anticipate
harmonize
multimedia
shortcuts
5S
meth
od
story
structure
style
scoping
speed
In commercial confidence 89
context
5S method
who are we?
our proposal
next steps
commercial presentation
5scom consulting
consulting services• creation & design of presentations
• consulting, templates, training & reviews of presentations
• link between presentation skills, training & tools
• 5S method as differentiator
• focused on efficiency gains
• driven by customer satisfaction
our positioning
98 100 7654321
extremelynot at all
HOW LIKELY ARE YOU TO RECOMMEND 5SCOM?
90commercial presentation
basic
standard
expert
basic
standard
expert
5scom consulting
creation show design
our offers
creation design
5scom offers guide you to • create efficient presentations, with clear
storyline & structure, that fit audience’s expectations
• make presentations faster by using a structured approach, right style & tools
consulting
templates
91commercial presentation
training
reviews
show
5scom consulting
context
5S method
who are we?
our proposal
next steps
92commercial presentation
5scom consulting
our offers
optionsstandard
93commercial presentation
customization
5scommethod
guidelines
training kits
templates company templates
advanced training
reviews
consulting
5scom consulting
our deliveries
guidelines
training kits
templates
consulting
reviews
advanced training
company templates
5scom method
customization
description
• standard 5scom method
• customization based on your specificities
• summary of rules & check-lists
• self-explaining training kit
• standard templates
• project-based
• adaptation of existing presentations
• expert training
• customized for your company / institution
94commercial presentation
5scom consulting
our approach
scoping proposal creation acceptance feedback
• request• discussions
• deliveries • price• process
• interactions• mock-up’s
• validation• adaptations
• evaluation• feedback
descriptionof request
offerproposal deliveries final
approval
95commercial presentation
5scom consulting
tariffs
50%50%
success fees = 10 x score
98 100 7654321
extremelynot at all
HOW LIKELY ARE YOU TO RECOMMEND 5SCOM?
96commercial presentation
5scom consulting
project-based• 50% standard fees• 50% success fees
standard fees
success fees
free test! send us a presentation,
we’ll review it for [email protected]
97commercial presentation
5scom consulting evaluate us!
context
5S method
who are we?
our proposal
next steps
commercial presentation
5scom consulting
next steps
contact us• www.5scom.com• [email protected]
99
98 100 7654321
extremelynot at all
HOW LIKELY ARE YOU TO RECOMMEND 5SCOM?
commercial presentation
5scom consulting
solutions for efficientpresentations
5scomconsulting
.com
thanks for your attention
download full animated version here