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57086 Contract and Project Management3David Sowden, The University of Hull
357086 Contract and Project Management
Introduction to Processes - Initiating a project
David Sowden, The University of Hull
Overview
• Initiating a Project– Fundamental principles– Contexts– Process description– Planning Quality– Planning a Project– Refining a Business Case and Risks– Setting up controls– Setting up files and records (Evidence)– Assembling a Project Initiation Document
3
4
Directing a Project
Initiating a Project
Relationships of Processes
5
Starting a Project
Directing a Project
Initiating a Project
Managing a Stage
Boundary
Controlling a Stage
Managing ‘Product’ Delivery
End
Closing a Project
6
Initiating a Project
Plan how the right quality of ‘product’ will be produced
Plan the project
Expand the Business Case
Reassess the risks
Identify how products will be controlled
Set up the necessary
controls for the project
Prepare to get approval for the project
THE BASICS
Icons
7
Guidelines - Rules, Policies,instructions that should be followed
Resources - tools, systemsor materials required to complete a task
Initiating a Project (1)
8
Prepare the Risk Management
Strategy
Lessons Log
Daily Log
Project Brief
Projectinitiation approved
Initiating a Project (2)
9
Create Configuration Item Records
Lessons Log
Daily Log
Project Brief
Prepare the Configuration Management Strategy
Risk Management Strategy prepared
Risk Register
Create Issue Register
Create Configuration ManagementStrategy
Update Project Plan
Initiating a Project (3)
10
Create Previous Lessons Reports
Lessons Log
Project ‘Product’Description
Project Brief
Prepare the Quality Management Strategy
Configuration Management Strategy prepared
Risk Register
Create Quality Management Strategy
Create Configuration ManagementStrategy
Update Project Plan
Issue Register
Initiating a Project (4)
11
Create Project Controls Lessons Log
Configuration, Risk and QualityManagement Strategies
Project Brief
Prepare the Communication Management Strategy
Quality Management Strategy prepared
Risk Register
Issue Register
Initiating a Project (5)
12
Create Project management teamstructure
Lessons Log
Project Brief
Set up the project controlsCommunication
Management Strategy prepared
Project approach
Issue Register
Update Project Plan
Update role descriptions
Project ‘Product’Description
Initiating a Project (6)
13
Update configuration itemRecords
Lessons Log
Project Brief
Create the Project PlanProject controls set up
Project approach
Issue Register
Update project management teamstructureCreate Project plan
Project ‘Product’Description
Initiating a Project (7)
14
Create Benefits Review plan
Project Brief
Refine the Business CaseProject Plan created
Risk Register
Create a detailed Business Plan
Outline of Businesscase
Initiating a Project (8)
15
Project Brief
Assemble the Project Initiation Documentation
(PID)Business Case refined
Project approach
Project definition
Detailed Business Case
Configuration Management Strategy
Initiating a Project (9)
16
Directing a Project
Managing a Stage Boundary
Request to deliver a project
section 7
section 4
Stage boundary approaching
TASK
Review your project initiation paperwork
Have lessons from previous similar project been identified and , where appropriate, have they been applied?
Has the Risk Management Strategy been defined and documented?
Has the Risk Register been set up and populated?
Has the Configuration Management Strategy been defined and documented?
Have the initial Configuration Item Records been set up?
Has the Issue Register been set up and populated?
Has the Quality Management Strategy been defined and documented?
Has the Quality Register been set up and populated?
Has the Communication Management Strategy been defined and documented?
Have the project controls been determined and established?
Has the Project Plan been created?
Has the project management team structure been updated to reflect any new roles, or changes of responsibilities?
For new appointments, do role descriptions exist, and those appointed have they accepted?
Has the outline Business Case been refined into a detailed Business Case?
Has the Benefits Review Plan been created?
Has the Project Initiation Documentation been assembled?
CHECK