4 x4 project_delivery_outline[1]

4X4 Project Delivery

Ross [email protected]

4x4 PROJECT DELIVERY

MANAGE & MONITOR

PLAN & ADVISE

SELL AND PROMOTE

LEAD AND RESPOND

MANAGEMENT LEADERSHIP

• Resource management• Risk management• Status reports• Scope and Cost control

• Project champion at client site• Progress updates• Cross dependency advice• Single point of contact

• SME for projects• Methodology selection• Project planning• Technology

• Develop fallback options• Step in and make changes• Obtain maximum performance• Low level HR & OHS etc

MANAGE & MONITOR

MANAGEMENT



1. Resource List• Defined list of all project resources• Defined list of resources skills

2. Resource Costs• Defined list of resource costs• Agreed resource priorities & availability

3. Project Tasks• Task identification workshops

4. Project WBS• Tasks matched to resources in project plan

5. Project Plan• Release of project plan and work scheduling

6. Project Tracking• On going monitoring of plans and schedule

MANAGE & MONITOR

MANAGEMENT



1. Risk Definition• Defined list of potential risk areas

2. Risk Identification• Regular risk identification workshops

3. Risk Analysis• Risk impact evaluation meetings

4. Risk Treatment• Develop risk treatment strategies

5. Risk Monitoring• On going monitoring of potential risks

6. Risk Reporting• Manage and promulgate risk log

MANAGE & MONITOR

MANAGEMENT



1. Contact List• Defined list of all project contacts

2. Contact Roles• Defined list of roles and responsibilities

3. Communication Plan• Agreed program of communications

4. Ad Hoc Report Plan• Planned meeting lists for eventualities

5. Informal Communications• Email and verbal updates

6. Formal Communications• Newsletters and Websites

MANAGE & MONITOR

MANAGEMENT



1. Project Scope• Agreed project scope

2. Change Request Process• Agreed CR process including impacts• Change Request log created• Change request meetings for approval• Change request impacts agreed

3. Cost Control• Agreed project budget

3. Cost Control Management• costing spreadsheet created & maintained•Monthly cost reporting and predictions• monthly balance to Project Plan

PLAN & ADVISE

MANAGEMENT



1. Advise on Plans• provide input on planning and success factors

2. Advise on Cost• conduct preliminary cost estimations• Produce +/- estimations• develop cost overrun strategy

3. Advise on Scope• Agreed scope with IT and business• Produce scope document

3. Advise on delivery• conduct preliminary delivery estimations• Produce +/- estimations• develop delivery overrun strategy

PLAN & ADVISE

MANAGEMENT



1. Experience • Investigate methodology experience• Conduct Experience workshop• Produce experience log

2. Methodology Evaluation• Investigate success factors per methodology• Investigate product/technology bias

3. Advise on Methodology• Provide advise on project methodology• Provide fall back strategy

PLAN & ADVISE

MANAGEMENT



1. Task List• Conduct planning workshop• Break project into modules• Break modules into tasks• Obtain effort estimations per task

2. Create Project Plan• Enter tasks into project plan• Enter resources from Resource List• Enter costs from Resource List

3. Test Plan• Test plan against delivery• Test plan against cost

4. Work Instructions• Produce weekly work schedule sheets

PLAN & ADVISE

MANAGEMENT



1. Advise on Technology• Investigate options• Examine case studies• Examine/visit reference sites•Produce technology study

2. Investigate Costs• Manage tender process• Obtain quotations•Produce cost estimation

3. Investigate Life Expectancy• Determine life of technology• Investigate migration possibilities

SELL AND PROMOTE

LEADERSHIP



1. Roadshows• Develop and deliver road shows to Business• maintain project visibility

2. Sell the Project• Sell the project at all levels• Ensure project objectives are recognised

3. Eliminate Alternatives• Monitor potential competitor projects• Cover alternative project scope in future features

SELL AND PROMOTE

LEADERSHIP



1. Status Reports• Provide regular status reports to Sponsors• Provide regular reports to other projects• Provide milestone updates to everyone• Provide status reports to the team 2. Provide Ad Hoc Reports• Provide milestone updates• Provide daily email updates at crucial times 3. Provide Simple updates• Maintain simplistic “Dashboard Updates”• Provide verbal updates as required

SELL AND PROMOTE

LEADERSHIP



1. Represent the Project• Invite other project teams to presentations• Attend other project presentations

2. Monitor Roadmaps• Locate and monitor all roadmaps.• Signoff roadmaps

3. Membership of Change Control Boards• join or sit in on CCB meetings• monitor proposed changes for impacts

SELL AND PROMOTE

LEADERSHIP



1. Be Contactable• Provide all contact details to everyone• PDM contact details on all documents• Be present at presentations

2. Take Ownership• Make decisions or recommendations• Take solutions to meetings, not problems

3. Be Accountable• Signoff on all decisions• Support the team in disputes

1. Workshop Fallback Options• Investigate fallback options for major issues• Create decision points to trigger fallbacks

2. Cost Fallback Options• Create costings for fallback alternatives• Create risk rankings for fallback alternatives• Create time rankings for fallback alternatives• create ranking of options

LEAD AND RESPOND

LEADERSHIP



1. “Own” the Project• Take ownership of the project• Make team members take ownership

2. Project Objectives & Autonomy• Clearly define project objective• Allow team members autonomy

3. Fallback and change Guidelines• Set issue holdup timeframes• Agree upon actions on issues and holdups• monitor issue log and fallback option plans• Investigate migration possibilities LEAD AND RESPOND

LEADERSHIP



1. Monitor Team Performance• Develop or obtain team benchmarks• monitor on going performance• Hold performance feedback sessions

2. Develop Team Bonding• Involve all team members in decisions• Hold team member presentations• Show team examples of similar projects• Hold team “open discussions”• Create team newsletter or website

3. Involve Team in Project• Involve team in project planning• Hold regular team project progress meetings

LEAD AND RESPOND

LEADERSHIP



1. Staff Recruitment• Where necessary recruit new team members

2. Manage workplace OH&S• Disseminate OH&S policies• Organise training if necessary• Monitor and “own” OH&S for the team

3. Performance Reviews• Conduct mid term performance review• Conduct post project performance review

4. Training• Organise external staff training if necessary• Organise internal skills dissemination.

LEAD AND RESPOND

LEADERSHIP

