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An overview of 3t's in house developed transport management system including background, infrastructure and modules.
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SYSTEMS PRESENTATION
BACKGROUND
3t Logistics are Transport Experts with a core focus
on Transport Cost Reduction
Global Carrier Manager (GCM) is 3ts transport
management system, it is 100% owned by 3t and is
exclusive to 3t
GCM has been developed by 3t over the last 10 years
Development has been focused using 3t transport
expertise on client requirement
In recent years development has been supplemented
by Nottingham University Maths department working
on multi carrier, multi mode, multi site transport
optimisation
GLOBAL CARRIER MANAGER (GCM)
Designed to manage multiple carrier and multiple
site transport scenarios
Designed to automate administration and transport
planning
Designed to simplify complex logistics processes
Designed to accurately report on transport activity
at micro and macro level
Designed to facilitate cost saving initiatives
Designed for scalability
INTEGRATED SOLUTIONS
CSD
ManufacturingPlanning
Manufacturing
Despatch
Customer
GC
M 3t PlannerG
CM
Carrier
Denotes GCM Interaction
RECORDANALYSEIMPROVE
SYSTEM ARCHITECTURE
SYSTEMS INTEGRATION
GCM replaces the transport control functionality of your ERP system
The integration is seamless, as if the two systems act as a coordinated whole
Typically the integration includes
1. 3t receive live real time order line information
New, updates, cancellations
2. 3t send back live real time load plan information
3. 3t receive live real time confirmation information and delivery note detail
SYSTEM INTERFACES
SQL Server Clusters
Auto-module servers
Web server clusters
3t Datacentre
= Data flow
Warehouse
Customer
Carrier
TRANSPORT MANAGEMENT PROCESSUSING GCM
ORDER RECEIPT AND CONSOLIDATION
Orders are processed by client customer services and received into GCM at order line level
GCM validates order information upon import and flags up any anomalies
GCM imports the order via a two way integration, including
Origin and delivery address Delivery date and time Booking in and special instructions Quantities and pallet dimensions Manufacturing completion times
Orders are consolidated by the above to create deliveries
TRANSPORT PLANNING
The initial planning cycle is fully automated Plans are optimised to achieve the
minimum cost for the required service level Carriers are selected based on service, cost
and availability All loads are reviewed by the planning team All completed plans are automatically
communicated to the chosen carriers we portal
Transport can be planned from a central location or locally at each operation
CARRIER COMMUNICATION
Web Access
All carriers have access to the web View load manifests Arrange collection times POD upload Self bill view and administration
Full integration
Download shipment data to carrier system Upload shipment data and POD upon completion Full track and trace
DESPATCH MANAGEMENT
3t clients can view and access to the despatch / receipt schedule by site via the 3t web portal
Acknowledge load references, carrier names and despatch / receipt times, log an issues
Print off load manifests to match with delivery note paperwork
Confirm quantities and collection times loaded or received
Close the loop in the freight bill audit process
CARRIER MANAGEMENT
All shortlisted carriers undergo a rigorous 3t carrier audit
All carriers sign up to the 3t carrier agreement which includes
Terms and conditions
Fixed rate schedule
Service level requirement
Customer specific procedure including health and safety
Service level is at the forefront of our carrier choice and has cross contract ramifications for the carriers
Carrier performance and service level is managed and monitored through GCM and reported monthly
ISSUE MANAGEMENT
Issues are recorded managed through GCM
Issues are recorded by transport planning, customer service or despatch
Reason code – late, damage, POD
Category – Carrier, despatch customer service
Cost of issue is identified
Performance reports generated by category
Continuous improvement process
Performance reports generated by carrier
SLA KPI with carrier
PALLET MANAGEMENT
Pallet type data stored and maintained in GCM including value of the pallets
Pallets may include any type of handing unit eg chep pallets, top boards, roll cages, tote bins, etc
Pallets tracked on delivery to each of our clients delivery points
Delivered quantities held in table against customers including the value of the pallets
Mechanism for organising pallet collections and receiving pallets back in to GCM crediting the outstanding pallet balances
PROOF OF DELIVERY
POD’s are tracked through GCM
Once a carrier has delivered they have 72hours to upload the POD via the 3t web portal
The POD can then be accessed using client delivery plan numbers
Urgent POD’s can also be requested via the web and returned within 24 hours.
Claused POD’s are identified early and communicated within 24 hours, this helps speed up customer invoicing process.
All POD’s will be returned
We maintain a 95% return rate of POD’s within the time limit
CARRIER INVOICING PROCESS
3t manage all carrier invoices electronically through GCM
GCM reference data includes all carriers tariffs and transactions are priced according to service level, location, size of shipment, inco-terms
All carriers have agreed invoice period – weekly or monthly
“Self bill” appears on the web following the invoice period for carrier to agree within 48 hours
Automated surcharge calculator applying additional carrier charges or credits to the invoice
Fuel surcharge – varying mechanisms and indexes used Maut – flexible application
Exceptional costs may be agreed within 48 hours of the shipment taking place
FINANCE MANAGEMENT
Carriers agree the amount on the web and upload invoice to GCM for the agreed amount
3t central administration check each invoice and authorises for processing
Adjustments that are agreed are processed within GCM to ensure management reports match invoice value to the penny.
GCM accrues invoice by invoice period and detailed accrual reports are produced for the client
Client batches invoices for payment on the web and prints any hardcopies of invoices required
MANAGEMENT REPORTING
Performance All operational issues logged, root cause and Performance trend against target
Cost Reporting True reflection of invoiced costs True reflection of despatched volumes Transactional cost apportioning Trend, cost to serve, cost of issues, specials etc
Continuous Improvement Winners and losers Target actions and opportunity Tracking over initiatives over time
THE NEXT LEVEL OF SAVINGS
Great rate schedules are part of the low hanging fruit you can pick with most 3PL’s.
Rates only scratch the surface of what’s possible in the wider world of efficiency savings.
3t can supply the tools that will help you reach the harder to pick fruit
Our management reports show you where to look within your business
Our continuous improvement managers implement structured programmes on how to achieve your goals