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Project Management 101: Where to begin?!TREVOR S. MITCHELL, CAEDIR EC TOR O F M E M BE RS H I P & ST R AT EGYA M ER IC A N M E N SA
Introduction 10 Years in Association Management Strong involvement within industry Self-made Project Manager Lead numerous projectsAMS Selection/ImplementationWebsite RedesignStrategic PlanningEtc.
Project Management Means to Me:Project Management is the new term for LeaderAbility to look at various items availableSystematically identify and navigate the processBeing organized and flexibleDiligent and calm
View Points Differ
Questions You May Be Asking Yourself?What is Project Management actually?How can a Project Management process help me?How can I build buy in with other staff?How can I get started?How do I not make it so time intensive?
Good vs. Bad Project Managers
Project Requirements Understand the requirements of the projectPurposeEnd Outcome DesiredStakeholders (Internal and External)BudgetDeadline
Ensure you know what is needed for this projectVarious stakeholders have different view pointsThis means something different to everyoneFocus with the end in mind first then how to get there
Risk Management Understand limitationsOf yourselfStakeholders
Monitor and identify roadblocks ahead of time View impact of obstacles
Navigating Change Communicate:ExpectationsEnd GoalHow they fit in
Rinse and Repeat
LeadershipFoster good relationshipsBe as honest and upfront as you canInspire others by leading by example
Distractions Keep FocusYouStakeholdersOrganizations
Minimize distractionsRegular documentation and
update of planPlan for “Out of Scope” items
Learning from Mistakes Best place to learnAbout how you manageWhere you can improve your
process
No project manager gets it right 100%
Take ownership when mistakes occur.
Becoming a Project Management Jedi Master
1. Foster Good Relations2. Inspire3. Anticipate Needs4. Be Driven5. Anticipate Problems
6. Minimize Meetings7. Delegate Firmly8. Goes with a Plan9. Focus on Solutions10. Don’t Complain
Journey to Project Management Jedi Master
Start with defining the purpose and end solution Figure out what you want and need to track Identify stakeholders Be flexible Don’t overcomplicate the process
Other Resources Project Management Session this afternoon Project Management Institute Various Tool:ExcelSoftware (Basecamp, Microsoft Project, etc.)Apps (Trello, Asana, etc.)
Do what works best for you!
Final Thoughts “The P in PM is as much about ‘people management’ as it is about ‘project management.’”
- Cornelius Fichtner
“Trying to manage a project without project management is like trying to play a football game without a game plan.”
- K. Tate
Trevor S. Mitchell, CAEDirector of Membership & StrategyAmerican [email protected]@trevm22www.trevormitchellcae.com