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EXHIBITOR GUIDE
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TABLE OF CONTENTS
Important Dates……………………………………………………………………………………………………………………………3 Schedule of Events……………………………………………………………………………………………………………………….4 Day of Information……………………………………………………………………………………………………………………….5 Exhibitor Packages……………………………………………………………………………………………………………………….6 Additions……………………………………………………………………………………………………………………………………….7 Marketing Material……………………………………………………………………………………………………………………….8 Directions………………………………………………………………………………………………………………………………………9 Facility Map…………………………………………………………………………………………………………………………………10 Frequently Asked Questions……………………………………………………………………………………………………….11 The Fine Print Rules, Regulations and Specifications……………………………………………………………….12 Signature Page…………………………………………………………………………………………………………………………… 13
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IMPORTANT DATES
August 4, 2015 Boost your Business at the Expo Seminar 2:30 – Networking & Registration 3 – 5 p.m. – Program Presenter: Al Simon, president of Sandler Training by Simon, Inc.
Many exhibitors discover that leads turn into an exercise in frustration as they attempt to follow up and create new selling opportunities. This session will equip you with "rock 'em - sock 'em" strategies and techniques created to put more cash in your pocket! This is not your typical way to work an Expo. Designed for those who are willing do things differently, this meeting will prepare you to be busy with qualified appointments that result from your newly learned, unique tactics. Following the presentation will be an opportunity for current exhibitors to gain information on the run of show and ask questions regarding the upcoming event. Click HERE to register.
August 13, 2015 Expo & Job Fair Booth Additions
The basic booth comes with a draped 6’ x 24” table, two chairs, pipe and drape, wastebasket and an identifying sign. What else do you need in order to showcase your products and services in the best light? Optional add-ons include:
6' draped table
Bag Racks
Carpet
Easels
Electricity
Folding Chairs
TextByChoice Lead Generation
Wireless Internet
*Please review your package on page 6 to see what is already included. Click HERE to reserve your additions, by August 13, to receive the best rate.
August 20, 2015 Business Expo & Job Fair
It’s show time! Congratulations on your decision to promote your company! Please review and share the contents of this packet, along with marketing collateral received, with colleagues that will be assisting with the event to ensure success.
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SCHEDULE OF EVENTS – AUGUST 20
Exhibitor Setup 9 a.m. – 1 p.m. The Gwinnett Center – Exhibit Halls A, B & C
The Chamber staff and volunteers will be excitedly awaiting your arrival at the registration table next to the loading docks at the Gwinnett Center. Please check-in upon arrival, and ONLY enter at the loading docks. You may drop off door prizes and pick up drink tickets for the Business After Hours at this time as well. Onsite signage will be provided for guidance, and you can find a detailed map of the facility on page 10.
General Membership Meeting 11:30 a.m. – 1:15 p.m. The Gwinnett Center – Salons 4, 5, 6 & 7
United States Senator David Perdue will be discussing the session and what he sees on the horizon. I REPEAT: You must register for this event separately from the Expo!
Click HERE to register.
Business Expo & Job Fair 1 – 5 p.m. The Gwinnett Center – Exhibit Halls A, B & C Seminars 1 – 5 p.m. The Gwinnett Center – Meeting Rooms 4A & 4B
Make plans and staff accordingly to be able to attend these best-in-class educational seminars! The Expo features eight opportunities to attend discussions on a variety of business topics. Be on the lookout for a specific schedule and information to follow.
Business After Hours 5 – 7 p.m. The Gwinnett Center – Welcome Area in Exhibit Halls A, B & C
Concluding Expo will be the largest Business After Hours of the year! Don’t miss this opportunity to network and make those necessary professional connections.
Exhibitor Breakdown 7 – 8 p.m. The Gwinnett Center – Exhibit Halls A, B & C
Vendors are strongly encouraged and requested to leave their display open through the duration of the Business After Hours.
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DAY-OF INFORMATION
Arrival • Setup will begin at 9 a.m. on August 20. The Expo & Job Fair begin at 1 p.m.; please use
your best judgment and allocate enough time to have your booth properly set-up and ready by the time the doors open at 1:00 p.m.
• We want to know you arrived! There will be a check-in area near the docks on both the exhibitor and job fair sides. Please visit us and pick-up all of your information, including location of your booth, upon arrival.
• Unloading must be done at the loading docks in the back of the Gwinnett Center. A map is included on page 10.
• There will be two available loading docks for Expo exhibitors and one loading dock for Job Fair exhibitors. Please read the signs to make sure you are in the correct area.
• We have allotted a maximum of ten minutes for each exhibitor to unload at the docks. Over 150 of your closest friends will also need to unload; please be a courteous exhibitor and try your best to adhere to this timeframe.
• Limited dollies are available and are always in high demand. Please bring carts, dollies and staff to assist in set-up.
• One parking spot per exhibitor will be available in the back of the Gwinnett Center. Once full, exhibitors will need to park their vehicles in the front of the Gwinnett Center.
Departure • Vendors are strongly encouraged and requested to leave their display open through the
duration of the Business After Hours (5-7 p.m.). In the event that you absolutely must be home in time for dinner, move out can begin at 5 p.m. and must be completed by 9 p.m.
• The above arrival logistics are applicable for break down as well. Concessions • To accommodate setup, concessions will open at 9 a.m. this year and run until 5 p.m. Giveaways • Door prizes are requested from vendors to add to the attendee experience and maximize
your exposure. Please describe gift in detail and instructions on how to redeem. Additional requirements are: minimum of $25 value, no purchase necessary with a one year expiration date. Please drop off your giveaway at the exhibitor check in sites inside the doors near the loading docks.
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EXHIBITOR PACKAGES
Expo Sponsors
10×10 booth includes optimum placement, carpet, electricity, identification sign, pipe & drape, a skirted table, two chairs and wireless internet
Standard Space
10×10 booth includes identification sign, pipe & drape, a skirted table and two chairs Prime Space
10×10 booth includes prime placement, carpet, electricity, identification sign, pipe & drape, a skirted table and two chairs
Leading Space
10×10 booth includes leading placement, carpet, electricity, identification sign, pipe & drape, a skirted table, two chairs and wireless internet
Job Fair Exhibits
10×10 booth includes identification sign, back panel pipe & drape, a skirted table and two chairs
Nonprofit Space
10×10 booth includes a skirted table and two chairs
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ADDITIONS
The below are available for purchase. Click HERE to secure by August 13 to receive the best rate.
6' draped table - $30
Bag Racks - $35
Carpet - $95
Easels - $15
Electricity - $100 (Expo only)
Folding Chairs - $5
TextByChoice Lead Generation - $100
Wireless Internet - $30
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MARKETING MATERIAL
Partner with us by showcasing your participation to make this event a great success! We made it easy and created all the marketing collateral you need. Please share with colleagues and/or your marketing department internally. If you need information, reach out to Programs & Events Manager, Cally D’Angelo at 678.957.4958 or [email protected]. Collateral includes:
Decal
E-Blast
Email Signature
Poster
Press Release
Social Media Bank
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DIRECTIONS
Address 6400 Sugarloaf Parkway Duluth, Georgia 30097 Traveling North on I-85 If you are traveling on Interstate-85 going northbound, take Sugarloaf Parkway, exit 108, and turn right onto Sugarloaf Parkway. Crossover Satellite Boulevard and Gwinnett Center will be on your left. Traveling South on I-85 If you are traveling on Interstate-85 going southbound, take Sugarloaf Parkway/Old Peachtree, exit 109. Follow the signs for Sugarloaf Parkway and turn right. Crossover Satellite Boulevard and Gwinnett Center will be on your left. From the Airport Merge onto Interstate-85 going northbound. When entering downtown Atlanta, keep left to stay onto Interstate-85. Take Sugarloaf Parkway, exit 109, and turn right onto Sugarloaf Parkway. Crossover Satellite Boulevard and Gwinnett Center will be on your left.
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FACILITY MAP
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FREQUENTLY ASKED QUESTIONS
Q: What time is the Expo & Job Fair? A: Doors will open at 1 p.m. on Thursday, August 20, 2015 for the Expo & Job Fair. The event will officially end at 5 p.m. and roll right into Business After Hours from 5-7 p.m. Q: Where will the Expo & Job Fair be held? A: The Gwinnett Center, 6400 Sugarloaf Parkway, Duluth, GA 30097 Q: How is the Expo & Job Fair set-up? A: The Gwinnett Chamber Business Expo & Job Fair is ONE event in TWO separate show halls. Exhibitors on the Expo side are showcasing their product and/or service. Exhibitors on the Job Fair side are actively hiring. Soliciting employment and distributing resumes at the Expo is strictly forbidden. Q: How much does it cost to attend the event? A: It’s absolutely FREE to attend the Business Expo & Job Fair, as well as the educational seminars. Q: What is considered appropriate attire for the Expo & Job Fair? A: Business professional Q: Should I bring a résumé if I plan on attending the Job Fair? A: Yes! Bring multiple copies. But don’t bring them to the Expo. Q: Can I attend all the business seminars offered throughout the day? A: Yes! Please attend all the seminars you would like; they are complimentary. Take advantage of our experts speaking on a variety of different topics.
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THE FINE PRINT Rules, Regulations & Specifications
Exhibit space will be allocated by the Chamber on a first-come, first-served basis. The Chamber’s decision of the suitability and layout is final.
Compliance with all local, federal and state laws, ordinances and regulations are required of the exhibitor as is obtaining proper licenses, bonds & insurance as required, together with the rules and regulations of the City of Duluth, Gwinnett Center, the Gwinnett Chamber of Commerce, Gwinnett County and their agents, employees and servants.
Decorations such as adhesive-backed decals and stickers may not be given out inside the facility or on the property.
Glitter and confetti are not permitted in the Gwinnett Center or on the property. Decorations may not be fastened to the ceilings, painted surfaces, columns, or fabric and decorative walls in such a manner as to damage those surfaces. Hooks will be provided by Cherry Convention Services.
Balloons may not be given out to attendees on Gwinnett Center property. Balloons may be permanently attached to and removed from displays by Gwinnett Center Staff.
Decorum must be maintained for the benefit of all exhibitors. Sound equipment, sound-making devices or lighting devices which are objectionable and can be heard or seen outside your exhibit table will not be permitted.
Escalators and Passenger Elevators are for use by the general public, may not be blocked and are not to be used to transport equipment or freight. Freight elevators are to be used for all freight and equipment movement.
Shipping and receiving must abide by the allocations attached.
Distribution of literature or exhibits outside of the 10x10 space in not permitted.
Prepackaged, purchased food is allowed to be given away as an incentive (candy, chips etc.). Beverage distribution is not allowed. Restaurants who are interested in serving food, contact the show manager for specific details.
Protection of the Building: exhibitors are liable for any damages they cause to the Gwinnett Center property.
There must be no blocking of the fire exits and/or hoses. It is the responsibility of the exhibitors to ensure that their space does not constitute a fire or safety hazard. No propane will be permitted. The use of sterno, helium or cooking devices must have approval.
Security will be provided by the Chamber throughout the hours of the installation, and the dismantling period and exercise reasonable care of the protection of the exhibitor’s material and displays. Beyond this, City of Duluth, the Gwinnett Chamber of Commerce, the Gwinnett Center, Gwinnett County and other sponsors, members of the Business Expo & Job Fair nor its agents, employees or servants will not be responsible for the safety of property or the exhibitor, his agents, or employees. Please have your booth staffed at all times and obtain an insurance binder on your equipment if not already covered in your policy.
General: the Gwinnett Chamber reserves the right to refuse to admit and to remove from the area any objectionable or undesirable person or persons. The furnishing of security by the Chamber shall not be construed to be any assumption of obligation or duty by the Chamber with respect to the protection of the property or personnel of exhibitors. All of exhibitor’s property shall at all times remain in the sole possession and custody of each exhibitor and shall be the sole responsibility of the exhibitor. The exhibitor agrees to be bound by the terms and conditions of this contract as well as rules and regulations set forth by the Chamber in connection with the participation in the Business Expo & Job Fair by the exhibitor, its agents, employees, servants or third parties.
Insurance is to be provided by the exhibitor with all policy riders to cover all exhibit contents.
Liability: Exhibitor understands and agrees that the City of Duluth, the Gwinnett Chamber of Commerce, the Gwinnett Center, Gwinnett County and other sponsors, members of the Business Expo & Job Fair nor its agents, employees or servants will be liable for any loss or damage to the property of exhibitors or their employees due to fire, theft, accidents or any cause whatsoever that may arise from the use and occupancy of the provided space or building. The exhibitor agrees to identify and hold harmless City of Duluth, the Gwinnett Chamber of Commerce, the Gwinnett Center, Gwinnett County and other sponsors, members of the Business Expo & Job Fair. The Chamber shall not be responsible for damage to the exhibitor’s business or for any other losses incurred in the event that the Chamber is unable to provide exhibit space or to hold the event as scheduled. At the end of the event, the exhibitor shall surrender the exhibit space to the Chamber, in as good repair and condition as the commencement of exhibitor’s use of the space.
Limitation of Liability: The failure of the Chamber to any extent to provide services and facilities for such service, or the interruption or termination of any service in whole or in part, shall not render the Chamber liable in any respect nor be construed as an eviction of exhibitor from the obligation to fulfill any covenant or an agreement hereof. Should any of the equipment or machinery used in provision of such services for any cause cease to function properly, exhibitor shall have no claim for offset or abatement of rental payments or damages on account or an interruption in service resulting there from.
Miscellaneous: events or circumstances not covered in these operation policies and procedures may be subject to special consideration and stipulations deemed appropriate by the Gwinnett Center and the Gwinnett Chamber of Commerce.
Contract is valid and binding one returned to Chamber staff. Contract submitted online is considered binding with typed signature.
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SIGNATURE PAGE I have read and understand the rules and regulations of the Gwinnett Business Expo & Job Fair. Company:
Contact:
Signature:
Date:
Business Expo & Job Fair participation requires form submission by August 13, 2015.
