2010 Reunion Volunteer Training

Reunion volunteer Reunion volunteer

TrainingTraining

November 2009November 2009

Jessica Gardner ’93 & Jenny Amoroso Bojrab ’97Jessica Gardner ’93 & Jenny Amoroso Bojrab ’97

CoCo--Chairs, Alumni Relations Committee, Alumni BoardChairs, Alumni Relations Committee, Alumni Board

Staff/VolunteerStaff/Volunteer SupportSupport

•• Alumni OfficeAlumni Office

•• Timothy State ’93, Associate Vice PresidentTimothy State ’93, Associate Vice President

•• Suzanne Suzanne ZeddiesZeddies Nyren ’73, P’99, P’03, Senior DirectorNyren ’73, P’99, P’03, Senior Director

•• Will Pittinos ’06,Will Pittinos ’06, Web Content ManagerWeb Content Manager

•• Dolores Lotysz, Department AssistantDolores Lotysz, Department Assistant•• Dolores Lotysz, Department AssistantDolores Lotysz, Department Assistant

•• Other Staff MembersOther Staff Members

•• Portia Lowe, Associate Athletic DirectorPortia Lowe, Associate Athletic Director

•• Kent Weimer, Senior Director of Gift PlanningKent Weimer, Senior Director of Gift Planning

•• Alumni Board,Alumni Board, Alumni Relations CoAlumni Relations Co--ChairsChairs

•• Jenny AmorosoJenny Amoroso Bojrab ’97Bojrab ’97

•• Jessica Gardner ’93 Jessica Gardner ’93

Committee LiaisonsCommittee Liaisons

Reunion Board/Staff Liaison

1950 Paula Dau ’58, Margaret Wilhelm ’58, WEIMER

1960 Paula Dau ’58, Margaret Wilhelm ’58, WEIMER

1965 Jessica Gardner ’93, NYREN

1968 Mary Diaz ’68, NYREN

1970 Nancy Wolters ’70, NYREN1970 Nancy Wolters ’70, NYREN

1975 Jenny Bojrab ’97, NYREN

1980 Jenny Bojrab ’97, STATE

1985 Richard Baynes ’08, STATE

1990 Jessica Gardner ’93, STATE

1995 Jerome Pellack ’06, STATE

2000 Beth Liebschutz ’00, NYREN

2005 Tim Tierney ’08, NYREN

Volleyball LOWE, STATE

Alumni of Color Jenny Bojrab ’97, STATE

HomecomingHomecomingOctober 7-9, 2010

Over 4,000 alumni, parents and friends gather for Homecoming.

Bob Bob AmadenAmaden Golf ClassicGolf Classic

A golf tournament to honor our past.

FORESTER SYMPOSIUMFORESTER SYMPOSIUM

Students, Faculty, and Alumni

showcase academic

achievement.

College Happy HourCollege Happy Hour

Students, Faculty, Staff and Alumni come together on Friday.

Class gatheringsClass gatherings

Classes and groups gather on Friday to connect and celebrate.

AHOFAHOF InductionInduction

We celebrate a tradition of excellence – in academics and sport.

Forester Fare PicnicForester Fare Picnic

The whole community gathers for a picnic lunch.

FootballFootball

Homecoming includes the traditional elements you expect.

Family CarnivalFamily Carnival

A family carnival provides fun for everyone in the family.

ReunionReunion Dinner DanceDinner Dance

Classes sit together at a combined

reunion dinner . . .

. . . before dancing the night away.

Reunion Committee RoleReunion Committee Role

•• Most important role:Most important role:

•• Connect with your Connect with your classmatesclassmates

•• InformInform them about reunion them about reunion eventsevents

•• Enthusiastically encourage Enthusiastically encourage •• Enthusiastically encourage Enthusiastically encourage them to return to campusthem to return to campus

•• Only you, as a classmate,Only you, as a classmate,can do this effectivelycan do this effectively

•• Each reunion class may Each reunion class may decide to plan a lowdecide to plan a low--key key classclass--specific event on Friday specific event on Friday evening.evening.

Reunion Committee RoleReunion Committee Role

•• College provides many resourcesCollege provides many resources to make your job easy and to make your job easy and funfun•• Class lists with contact informationClass lists with contact information

•• Gateway: Individual pages,Gateway: Individual pages, resources, and Planning Guideresources, and Planning Guide

•• Best Practices from previous years including list of reunion Best Practices from previous years including list of reunion friendly locationsfriendly locationsfriendly locationsfriendly locations

•• SaveSave--TheThe--Date EDate E--mails and Monthly Emails and Monthly E--NewsNews

•• Stationery, envelopes, postageStationery, envelopes, postage

•• Conference Call BridgeConference Call Bridge

•• Web MeetingsWeb Meetings

•• Alumni Board liaison and staff contactAlumni Board liaison and staff contact

•• If there is anything we can do to make your job more If there is anything we can do to make your job more effective, let us knoweffective, let us know

Your Reunion CommitteeYour Reunion Committee

•• Best committees reflect theBest committees reflect the

diversity of your class, as diversity of your class, as

well as geographic diversity.well as geographic diversity.

•• Reunion planning is done Reunion planning is done

via conference calls and via conference calls and via conference calls and via conference calls and

ee--mailsmails..

•• Volunteers can work tasks Volunteers can work tasks

into their busy schedule.into their busy schedule.

•• Have fun!Have fun!

BeBe sold ~ So You Can Sellsold ~ So You Can Sell

•• Plan now to attend as much Plan now to attend as much

of Homecoming & Reunion of Homecoming & Reunion

as possibleas possible

•• Friday eventsFriday events

•• Your reunion eventsYour reunion events•• Your reunion eventsYour reunion events

•• Saturday’s HomecomingSaturday’s Homecoming

•• Saturday evening dinnerSaturday evening dinner

•• If you’re not sold, no one If you’re not sold, no one

elseelse will be eitherwill be either

Reunion NervesReunion Nerves

•• NaturalNatural to have anxiety about to have anxiety about connecting with peopleconnecting with people

•• Reunions are a chance to Reunions are a chance to celebrate your common pastcelebrate your common past

•• Reunions are a time to Reunions are a time to •• Reunions are a time to Reunions are a time to contemplate your experience contemplate your experience with Lake Forest College, and with Lake Forest College, and how it ishow it is connected to your connected to your life todaylife today

•• Reunions are a time to forge Reunions are a time to forge new friendships, and build new friendships, and build new networks, with people new networks, with people who share a significant who share a significant experienceexperience

Planning TimelinePlanning Timeline

•• October October -- DecemberDecember

•• Committee Liaisons work with Alumni Office to choose Committee Committee Liaisons work with Alumni Office to choose Committee Chairs and volunteersChairs and volunteers

•• ClassClass--specific especific e--mail broadcast asking for volunteersmail broadcast asking for volunteers

•• Webinar Training for all volunteersWebinar Training for all volunteers

•• Committees hold first conference call to catchCommittees hold first conference call to catch--up.up.•• Committees hold first conference call to catchCommittees hold first conference call to catch--up.up.

•• JanuaryJanuary

•• Reunion chairs determine best times and frequency for meetingReunion chairs determine best times and frequency for meeting

•• ClassClass--specificspecific ee--mail broadcastmail broadcast

•• Breakdown class list among committee members and begin oneBreakdown class list among committee members and begin one--onon--one one contact to classmatescontact to classmates

•• FebruaryFebruary

•• Discuss outreachDiscuss outreach strategies and resultsstrategies and results

•• Continue contacting classmatesContinue contacting classmates

•• Determine individual reunion gatheringsDetermine individual reunion gatherings


•• MarchMarch•• Reunion details finalized for marketingReunion details finalized for marketing

•• Discuss outreach strategies and resultsDiscuss outreach strategies and results

•• April April –– MayMay•• Discuss outreach strategiesDiscuss outreach strategies and resultsand results•• Discuss outreach strategiesDiscuss outreach strategies and resultsand results

•• JuneJune –– JulyJuly•• ClassClass--specificspecific ee--mail sentmail sent

•• Brochure dropsBrochure drops

•• Continue contacting classmatesContinue contacting classmates


•• PrePre--register for Homecoming and Reunionregister for Homecoming and Reunion


•• AugustAugust

•• EE--mail campaign beginsmail campaign begins

•• Continue contacting classmates and Continue contacting classmates and encourage registrationencourage registration


•• SeptemberSeptember

•• EE--mail campaign continuesmail campaign continues

•• Continue contacting classmates and Continue contacting classmates and encourage registrationencourage registration

•• OctoberOctober

•• October 7October 7--9:9: Celebrate your success at Celebrate your success at HomecomingHomecoming

•• Thank your classmates for comingThank your classmates for coming

Contacting ClassmatesContacting Classmates

•• OneOne--onon--oneone contactscontacts

•• EE--mail blastsmail blasts

•• Written LettersWritten Letters

•• Alumni GatewayAlumni Gateway

Who to ContactWho to Contact

•• Work with your committee toWork with your committee to divide and conquer class listdivide and conquer class list

•• It is almost certain you will be reaching out to classmates It is almost certain you will be reaching out to classmates

you did not know or did not remember; remember you have you did not know or did not remember; remember you have

a shared historya shared historya shared historya shared history

•• Use yearbooks, scrapbooks, the Alumni Gateway, Use yearbooks, scrapbooks, the Alumni Gateway, SpectrumSpectrum, ,

and other College memorabilia to refresh your memoryand other College memorabilia to refresh your memory

•• Do not focus too much energy on “lost” classmates; they Do not focus too much energy on “lost” classmates; they

are lost because they want to be. Focus on those we know are lost because they want to be. Focus on those we know

how to connect withhow to connect with

DividingDividing the Class Listthe Class List

Last

Name

First

Name

Birth

Name Nic

kn

am

e

Email Phone Major

Prim

ary

Co

nta

ct

Se

co

nda

ry

Co

nta

ct

Notes

State Timothy Tim [email protected] 847-735-6025 Sociology Jessica Amie

Amie: Tim was

the same major

as me. Jessica:

Tim & I wrote

together on

Stentor for 4 yrsState Timothy Tim [email protected] 847-735-6025 Sociology Jessica Amie Stentor for 4 yrs

Nyren Suzanne [email protected] 847-735-6025 English Jenny Jessica

Jenny: Suzanne

& I lived together

2 yrs. Jessica:

Suzanne & I had

a politics class

together.

Bojrab Jennifer Amoroso Jenny [email protected] 317-679-4622 Spanish Marz Tim T.

Marz: Jenny & I

were sorority

pledge sisters.

Tim T: I was

Jenny's RA

Senior year.

Gardner Jessica [email protected] 847-398-3202 Psych Paula

Paula: We were

both psych

majors

OneOne--onon--one Contactsone Contacts

•• Over the phoneOver the phone

•• Know why you’re callingKnow why you’re calling

•• Give them permission to not remember youGive them permission to not remember you

•• “This is Jessica Gardner“This is Jessica Gardner from Lake Forest College Class of 1993. You from Lake Forest College Class of 1993. You may or may not remember me.”may or may not remember me.”may or may not remember me.”may or may not remember me.”

•• Get updated information or encourage them to visit the Get updated information or encourage them to visit the Gateway to update their informationGateway to update their information

•• These are fun calls; your attitude determines successThese are fun calls; your attitude determines success

•• Via EVia E--mailmail

•• PersonalizePersonalize

•• Use eUse e--mail etiquette (to vs. cc vs. bcc)mail etiquette (to vs. cc vs. bcc)

•• Encourage them to use the Gateway to learn moreEncourage them to use the Gateway to learn more

EE--mail Blastsmail Blasts

•• College staff send “SaveCollege staff send “Save--thethe--date” and monthly Edate” and monthly E--

News event reminders, and anyNews event reminders, and any other targeted eother targeted e--mails mails

you want to send.you want to send.

•• You can compose the content of the eYou can compose the content of the e--mailsmails•• You can compose the content of the eYou can compose the content of the e--mailsmails

•• EE--mail blasts do not take the place of onemail blasts do not take the place of one--onon--one one

contact contact –– you are what helps the College “know you by you are what helps the College “know you by

name.”name.”

Written LettersWritten Letters

•• Written letter with personal signaturesWritten letter with personal signatures and notes from and notes from

committee members can break the ice and have a committee members can break the ice and have a

powerful impactpowerful impact

•• Letters help set the tone of celebration for the weekendLetters help set the tone of celebration for the weekend•• Letters help set the tone of celebration for the weekendLetters help set the tone of celebration for the weekend

•• The Alumni Office can assist you in the production The Alumni Office can assist you in the production

and mailing of lettersand mailing of letters

•• Sample letters are available on the GatewaySample letters are available on the Gateway

Final Word on the Final Word on the

Class ListsClass Lists

•• The Class Lists are meant to be used exclusively for The Class Lists are meant to be used exclusively for

planning your Class Reunion and the information is planning your Class Reunion and the information is

confidential.confidential.

•• Please do not share the list with anyone. If a classmate Please do not share the list with anyone. If a classmate •• Please do not share the list with anyone. If a classmate Please do not share the list with anyone. If a classmate

requests information on another classmate, offer to requests information on another classmate, offer to

send that person’s information to the other alum send that person’s information to the other alum

instead.instead.

•• Please refrain from using the list for marketing Please refrain from using the list for marketing

purposes for your own businesses.purposes for your own businesses.

TheThe GatewayGateway

•• http://alumni.lakeforest.eduhttp://alumni.lakeforest.edu

•• Create your own profile and submit Class NotesCreate your own profile and submit Class Notes

•• ClassClass Notes breed Class Notes, and are posted in the Notes breed Class Notes, and are posted in the EE--News as well as the next News as well as the next SpectrumSpectrumEE--News as well as the next News as well as the next SpectrumSpectrum

•• Each Reunion will have its own page; you can Each Reunion will have its own page; you can customize it as you desirecustomize it as you desire

•• The Alumni Office will assist you in maintaining your The Alumni Office will assist you in maintaining your page; discuss with staff how you can add interactivepage; discuss with staff how you can add interactivefeaturesfeatures

Individual class GatheringsIndividual class Gatherings

•• Do you want one? Do you want one?

•• Timing: Friday eveningTiming: Friday evening

•• Attendance: 10% attendanceAttendance: 10% attendance is excellentis excellent

•• LocationLocation•• LocationLocation

•• Campus locations firstCampus locations first--come, firstcome, first--bookedbooked and can be the most and can be the most economicaleconomical

•• CostsCosts

•• Funded by ClassmatesFunded by Classmates

•• FlatFlat fee included in registration ($30 max) or individual tabsfee included in registration ($30 max) or individual tabs

•• Keep costs affordable for all classmatesKeep costs affordable for all classmates; consider travel; consider travel

•• Other Ideas Other Ideas –– Slide shows, memorabilia, Slide shows, memorabilia, invite facultyinvite faculty

Alumni Board AwardsAlumni Board Awards

•• Recognize alumni who have Recognize alumni who have

made notable contributions made notable contributions

to society and the Collegeto society and the College

•• Reunion Committees are Reunion Committees are

welcome to makewelcome to makewelcome to makewelcome to make

nominationsnominations

•• Alumni OfficeAlumni Office will vet will vet

nominationsnominations

•• Alumni Board makes final Alumni Board makes final

determination of award determination of award

recipientsrecipients

Generally, alumni celebrating

reunions are recognized.

Reunion class giftsReunion class gifts

•• The 50The 50thth Class Reunion has started a tradition of making Class Reunion has started a tradition of making

a gift to create an endowed scholarshipa gift to create an endowed scholarship

•• Other select reunion classes have committed to a class Other select reunion classes have committed to a class

gift for projects that provide budget reliefgift for projects that provide budget reliefgift for projects that provide budget reliefgift for projects that provide budget relief

•• With alumni backing, any reunion class can raise funds With alumni backing, any reunion class can raise funds

for a class giftfor a class gift

•• Staff is available to support alumni in raising class giftsStaff is available to support alumni in raising class gifts

•• The key is our alumni driving the effortThe key is our alumni driving the effort

Next StepsNext Steps

1.1. Create or update your Alumni Gateway Profile and add Create or update your Alumni Gateway Profile and add

a Class Note to begin promoting your reunion.a Class Note to begin promoting your reunion.

2.2. Review the Reunion Planning Guide and other materials Review the Reunion Planning Guide and other materials

available on the Gateway.available on the Gateway.available on the Gateway.available on the Gateway.

3.3. Your Board Liaison will contact you to schedule a time Your Board Liaison will contact you to schedule a time

to meet with your reunion committee in December to to meet with your reunion committee in December to

catchcatch--up. Think of it as a holiday party over the phone. up. Think of it as a holiday party over the phone.

Outcome of call: Schedule 1Outcome of call: Schedule 1stst “official” meeting in “official” meeting in

January and set a timetable.January and set a timetable.

Questions?Questions?

Have Fun!Have Fun!Volunteers Make Reunions Happen!Volunteers Make Reunions Happen!

Business

2010 Reunion Volunteer Training