12061

120611 © 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID

Banner Financial Aid: Direct Loan Redesign and Streamlining

Mark Kichline – Product Owner and Business Analyst

Ellucian

April 14, 2015

Session ID: 12061


Session rules of etiquette

• Please put electronic devices on silent during the session

• If you must leave the session early, please do so as discreetly as possible

• Please avoid side conversation during the session

Thank you for your cooperation!


Introduction

• Review of DL Redesign

• New tables and columns

• Review of DL Streamlining

• Auto keeping Origination and Award in syncmagically


Polling Question

How many full or part time staff do you currently have that are manually making changes to the Direct Loan origination and Award data to keep them in sync?• 1 – 2 • 2 – 3 • 3 or more• We don't. Our students rarely have changes to the loan and award

data


1 Direct Loan Redesign and Streamlining

Agenda


DL Redesign and Streamlining


DL Redesign and Streamlining

Separate • DL Tables and Logic from Electronic and Manual loans• DL specific tables from COD Common tables• MPN related data from Origination data• Borrower related data from Individual Origination data

Streamlining• Originations and Awards stay in sync

BBAY• Can create Originations based on BBAY


DL Setup forms – New and Updated

Updated• RFRMGMT/ROAMGMT – Fund(s) Management• RPRLOPT – Loan Options• RORSAYR – Scheduled Academic Year Rules• RORTPRD – Aid Period Rules

New• RLRDFEE – Direct Loan Origination Fee Rules• RORBBAY – Borrower-Based Academic Year Data


RFRMGMT/ROAMGMT – Fund(s) Management



RFRMGMT/ROAMGMT – Fund Management

Packaging Tab

• Allow Processing by Period

• Now permitted for Direct Loans

Loan Rules Subtab• Allow Processing by BBAY• Loan Fee and Rebate Fee Percentages are No Longer Used• Create Promissory Note Requirements when Accepted No Longer Used

Web Processing Rules Subtab• Allow Web Accept/Decline by Options• Promissory Note information no longer used on form starting in 15-16

• Moved to ROAUSIO


RPRLOPT – Loan Options



Origination Options• Single Origination Indicator – NEW

• Determines if Increases in Awards Updates Existing Origination or Creates a New Origination

• Automatically Update Award Indicator – NEW• Determines if Updates to Period Amount on the Origination Automatically Update

the Award or if the User is Prompted



• Origination Required for Memo• Valid MPN Required for Memo – NEW

• Requires a Valid MPN for the Student and Loan Type before Memo

• Authorize Loan• Accepted Origination Required for Disbursement• Linked MPN Required for Disbursement – CHANGED

• Requires the MPN Linked Indicator = ‘Y’ (checked) before Disbursement

• Reschedule Disbursement Date – NEW• Allows Disbursements on the Origination to be Rescheduled to the Student’s

Class Start Date for the Period


RORSAYR – Scheduled Academic Year Rules



Define the SAY Rules• Academic Year Start/End Dates

• Used on Origination

• Periods for the SAY• Crossover Indicator

• Determines if Period is Outside Regular Scheduled Academic Year• Must be checked for at least one period for a C type SAY



• Disbursement Schedule• +/- Days

• Number of days prior to (-) or after (+) the student’s earliest course start date to schedule disbursement

• Period Multi-Disbursement Indicator• Determines if you want multiple disbursements for a single period loan

origination

• Standard SAY Code Cross-Reference – 8.23• Used by RLPDLOC when fund code does not have an award > 0


RORTPRD – Aid Period Rules


RORTPRD – Aid Period Rules

Displays Assigned SAY Code• SAY Start and End Dates as Defined on RORSAYR

Defaults Period Start and End Dates from RORPRDS• Dates Can be Updated• Used for Loan Period Start and End Dates on SAY Originations


RLRDFEE – Direct Loan Origination Fee Rules


RLRDFEE – Direct Loan Origination Fee Rules

New Form to Define Direct Loan Rebate and Fee Percent by Effective Date• Defined by Direct Loan Type• Delivered Fee Percent Records Effective 12/01/2013 and 10/01/2014• Future Percent Changes Must be Entered by Institution• Used by the Direct Loan Processes to Automatically Determine the

Correct Percent for the Origination• Based on the Earliest Scheduled Disbursement Date for the Origination

RPEDISB will Prevent Disbursement if the Percent is Incorrect• Disbursement Reject 083 – Origination fee percent invalid for

disbursement date


RORBBAY – Borrower-Based Academic Year Data


RORBBAY – Borrower-Based Academic Year Data

New Form to Define the BBAY Rules• Academic Year Start/End Dates

• Used on the Origination

• Periods for the BBAY• Start and End Dates for the Loan Period• Payment Period Start Date

• Disbursement Schedule• +/- Days

• Number of days prior to (-) or after (+) the student’s earliest course start date to schedule disbursement

• Period Multi-Disbursement Indicator• Determines if you want multiple disbursements for a single period loan

origination


Direct Loan Processing Updates

New Origination Process RLPDLOC Replaces RPRLORC• Can be Run Online or in Batch• Creates New Origination Records• Updates Existing Originations for Changes to Amount and SAY or

BBAY Codes



Updates to Functionality• Year in College

• Determined based on Last Period of the Origination

• Loan Period Dates• Determined Based on the Periods Included on the Origination

• Only Periods with an Accepted Award > 0

• Academic Year Dates• Determined Based on the SAY or BBAY for the Origination



Updates to Functionality• BBAY vs SAY

• BBAY Code Assigned to the Period Award• SAY Code Assigned to the Aid Period

• Exception:

If Summer Crossover Period for the SAY does not have an Award > 0 and the SAY Code Assigned to the Aid Period is a ‘C’ Type SAY Code

• Scheduled Disbursement Dates• Defined on RORSAYR and RORBBAY• If Date Calculated is < SYSDATE, use SYSDATE• Period Multi-Disbursement Indicator Used for Single Period Originations Only



Updates to Functionality• First-Year First-Time Borrower Logic

• If Date Calculated is < Defined Disbursement Date on RORSAYR or RORBBAY, and > SYSDATE, use Defined Disbursement Date

• Prevents 30-day Delay Disbursements Prior to Regular Scheduled Disbursements• If Multiple Disbursements are Defined for Period, all Defined Disbursements <

calculated 30-day Delay Date will be set to 30-day Delay• Prevents Additional Period Disbursements from being Scheduled Prior to 30-day

Delay



Updates to Functionality• Fee % Logic

• Dynamically Determined from RLRDFEE based on Disbursement 1 of Origination

• Creates COD Student Identifier, Student Data and Student Address Records when Origination Created



Updates to Functionality• Will Select Records from the new RLVALIN View to Update

• Amount Difference between the Period Award and the Originations

OR • Difference between the SAY or BBAY Code for the Student and the Originations

• Differences are Displayed on the Direct Loan Interface Tab of RPAAWRD

• When Process is Run, updates the Originations for the Difference Indicated


Direct Loan Processing Forms – New and Updated

Updated• RPAAWRD – Award Maintenance

New• RLADLOR – Direct Loan Origination• REACODS – COD Student Information• RLADBOR – Direct Loan PLUS Borrower• RLADMPN – Applicant Direct Loan MPN


RPAAWRD – Award Maintenance



RPAAWRD – Award Maintenance

Award Schedule Tab• BBAY Code Assigned for the Period

Direct Loan Interface Tab• Displays Differences in Amounts, SAY Codes or BBAY Codes

between the Period Awards and the Originations• Differences are Calculated by new RLVALIN View• Differences Determine if Period Award will be Selected by RLPDLOC for

Origination Update Processing

• Displays Number of Originations that Exist for Each Period• Displays Origination Data in Bottom Block for Period Award Selected

in Top Block


RLADLOR – Direct Loan Origination – New Origination form


RLADLOR – Direct Loan Origination – Origination Tab

Loan Summary Block• Displays above all tabs so that you know which loan record is

displayed• Award Discrepancy Indicator

• If checked, indicates there is a discrepancy between award and originations for fund code

BBAY/SAY Code Fields• Only one of these can be populated


RLADLOR – Direct Loan Origination – Origination Tab

Year In College• Will be updateable in 8.23

MPN Linked Indicator• Only updated when <MPNLinkIndicator> is true in RS or PN files

received from COD• Cannot be updated manually• Once linked, MPN is good for entire loan


RLADLOR – Direct Loan Origination – Disbursement Tab




New Disbursement Summary Block• Majority of updates can and should be made in this block• Changes made automatically create/update sequences in

Disbursement Details Block

Disbursement Detail Block• Displays sequences for disbursement selected in Summary Block• Updates can be made in this block and changes will feed back to

Summary Block

Disbursement Statement of Account Details Window – 8.23• Displays the data received in the Loan Level Disbursement Detail

Statement of Account records received from COD


RLADLOR – Direct Loan Origination – New Origination form

Disbursement Tab

Changes to Earliest Disbursement Date • Automatically Updates Direct Loan Fee Percentage

Changes to Period Disbursements Assigned• Automatically Updates Loan Period Start and End Dates• Automatically Updates Year in College



Rescheduling Disbursement Dates

Automatically Update Award Option – RPRLOPT• If Y, will receive a message that award has been updated• If N, will receive a prompt asking if they want to update• Any changes must clear API and award validation edits or will not be

saved


RLADLOR – Direct Loan Origination – Logged Changes Tab – 8.23


RLADMPN – Applicant Direct Loan MPN



RLADMPN – Applicant Direct Loan MPN

Non-Aid Year Specific

Non-Loan Specific

Created when an MPN Document (PN) or a Response Document (RS) is Imported through RERIM16 – 8.23

• Cannot be Created Manually

Can be Assigned to an Origination on RLADLOR Form – 8.23• Manually• When Origination is Created• When Origination Response or MPN Document is Imported


RLADLOR – Direct Loan Origination – MPN Tab


RLADLOR – Direct Loan Origination – MPN Tab

Displays MPN information if matched to an MPN ID

MPN is matched• When origination is created• When a PN or RS file is imported from COD

MPN Linked Indicator

LOV for the MPN ID will only display:• MPNs for student that are Accepted

and • Match loan type for origination


REACODS – COD Student Information



New Form to Capture the COD Student Level Data Common to All COD Records• Replaces REASTID for Student Identifiers• Student Identifier• Student Demographic Data• Student Address Data• Functionality for Updating Records is same as REASTID



When RLPDLOC or REROR16 (8.23) are Run• Data Created and Updated

Reject/Edit messages button – 8.23• Will display edit message that apply to student identifier record

Edit Block• Will display edit message that apply to student data or address

record


RLADLOR – Direct Loan Origination – Student Data Tab


RLADLOR – Direct Loan Origination – Student Data Tab

Displays the Data from the REACODS Form• Student Identifier• Student Data• Student Address


RLADBOR – Direct Loan PLUS Borrower




Define a Student’s Direct Loan Parent PLUS Borrower(s)

Non-Aid Year Specific

Non-Loan Specific

Can be Assigned to Multiple Loans for Student Across Aid Years

• Eliminates the Need to Re-Enter Borrower Data for Every PLUS Loan

Can be Created Manually on Form and then Assigned to Loans on RLADLOR



Can also be Created when PLUS Applications or MPNs are Imported – 8.23

Edit Block – 8.23

• Displays edit messages when Borrower Identifier changes exist in file import


RLADLOR – Direct Loan Origination – PLUS Data Tab



RLADLOR – Direct Loan Origination – PLUS Data Tab

Displays Credit Data Specific to the PLUS Loan• Assign PLUS Borrower to Loan on this Tab – Borrower ID Field

Displays PLUS Application Data if Attached to the Origination – 8.23• Can Assign a PLUS Application Manually on this Tab – PLUS

Application ID Field

Displays the Data from RLADBOR Form• Borrower Identifier• Borrower Data


RLADLOR – Direct Loan Origination – SULA Tab – Same as RPALORG


RLADLOR – Direct Loan Origination – Additional Information Tab


RLADLOR – Direct Loan Origination – Additional Information Tab

Loan Schedule

Booking Information

Servicer Refund Data

Account Statement Loan Detail

Disclosure Statement Options removed

• Disclosure Statement Print Request on Origination Tab

• Allows COD disclosure statement print or reprint


DL Disbursement Processing Updates

Memos will calculate a Net Amount based on RLRDFEE when Origination does not exist

Valid MPN Required for Memo• Requires a Valid MPN to exist on RLADMPN for the Loan Type

Linked MPN Required for Disbursement Option on RPRLOPT• MPN Linked Indicator must be Checked on Origination


DL Disbursement Processing Updates

Rescheduling Disbursement Date• Based on +/- on Disbursement Record• Reschedule Disbursement Date Indicator at Fund Code Level on

RPRLOPT

Will Prevent Disbursement if Fee Percent is Incorrect• Disbursement Reject 083 – Origination fee percent invalid for

disbursement date


Questions & Answers


Thank you!Mark [email protected]

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Session ID 12061