Venue Sourcing

Venue SourcingManage Site Selection & Venue Spend

Create RFPs with a simple step by step wizard

Quick RFP

Advanced RFP

Close past RFPs

Create eRFPs

Create eRFPsSimple step-by-step design process

Configure RFP to your needs with Custom Questions, Concessions, Attachments, etc.

Specify a deadline for venues to respond to the proposal

Create eRFPs

Search & Send eRFPs

Search databaseof over 240,000global venues

Types of venues include: hotels, conference centers, special event venues, restaurants, etc.

Search & Send eRFPs

Filter results by:

• Preferred suppliers

• Rate history with suppliers

• Largestmeeting room

• Star rating

• Distancefrom airport

Search & Send eRFPsVenue profiles include:

• Meeting &exhibit space

• Property image galleries

• Your RFP &rate history

• Internal notes & recommendations within your organization

Search & Send eRFPs

Send your one RFP to multiple properties at once

Copy in your NSO/industry contacts

Or only send to your specifichotel contact

View Submitted ProposalsProposals submittedvia Cvent centralized hub

Compare costs via application or export to Excel

Award, Decline and Contract RFP forhistorical tracking

Report on Meeting DataAggregate historical data to leverage in negotiations and gaining

better insight into your business’s events & spend

Summarizing entire costs on the RFP

Ability to edititemized &total costs

Choose to flow into reports/portal

Cost Summary/Editing

RFP/Proposal Hub

Custom branded

Centralized communication

24/7 access

Real-time dataand reporting

Showcase cost savings

Dashboards

Mobile friendly

Planner Portal

View your RFPs in all stages• Active• Contracted• Archived• Cancelled

Select the name of the RFP to view more details

Planner Portal

Planner Portal Dashboards

Planner Portal Dashboards

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