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Too Much Information!!! Managing Digital Overload
About me
» Librarian » Technology Trainer » Digital Literacy Specialist » Library Training Consultant » Kixal » Contra Costa County
Digital Overload Exposure to or provision of too much digital information or data.
h"p://www.oxforddic/onaries.com/us/defini/on/american_english/informa/on-‐overload
Effects of Digital Overload » Increased anxiety » Reduced creativity » Reduced productivity
Causes
Skills
Goals
Causes
Skills
Goals
What causes digital overload?
Information Streams
New Technologies
Multitasking
Connectivity Email
Distractions
Balance DIGITAL OVERLOAD
DIGITAL OVERLOAD
New Technologies
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Information Streams
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Connectivity
h"p://pixabay.com/en/smartphone-‐phone-‐mobile-‐technology-‐593348/
Multitasking
h"p://pixabay.com/en/office-‐freelancer-‐computer-‐business-‐620823/
Distractions
Balance
h"p://pixabay.com/en/steinmann-‐balance-‐medita/on-‐247039/
Information Streams
New Technologies
Multitasking
Connectivity Email
Distractions
Balance DIGITAL OVERLOAD
Causes
Skills
Goals
What is a skill?
Schedule Time
Technology Tools
Be Selective
Prioritize Discipline
Breaks
Boundaries DIGITAL OVERLOAD
Be Selective
Ask these questions: • Is it necessary? • Is it useful? • Is it an improvement?
If the answer is no, then wait to adopt!
#1
Be Selective
To learn more about new technologies, visit: • http://www.cnet.com/ • http://www.pcmag.com/ • http://www.macworld.com/ • http://www.wired.com/
#1
Prioritize Information
Choose your streams wisely
Catch only what you can
Stop collecting information Set up a system
#2
Prioritize Information
Top
Mid
Low
#2
Schedule Time
Set aside time for:
• Email • Reading • Thinking
Eliminate (or reduce) distraction!
#3
Schedule Time
Tools to help with scheduling • Calendar programs • Toggl.com • Countdown timer
#3
Embrace Discipline
Focus on one task at a time Set an intention or goal Turn off notifications Tell your coworkers
#4
Embrace Discipline
#4
Learn Technology Tools #5 How much do you know about your settings? • Email • Listserv • Facebook • Calendar
Take the time to learn – just 5 minutes a week!
Learn Technology Tools #5 Learn from these websites: • http://www.quickanddirtytips.com/ • http://www.gcflearnfree.org/ • http://lifehacker.com/ • http://www.lynda.com/ ($)
Pro Tip: Email
1. Set filters to keep newsletters out of your inbox 2. Use flags & color-coding to indicate priority or project status 3. Delete or move unnecessary emails from you inbox
Take Breaks
Remember to: • Move your legs • Stretch your wrists • Look around • Turn off your technology
Take a break from technology every hour!
#6
Take Breaks
Apps for taking a break: • http://eyeleo.com/ • http://www.monkeymatt.com/bigstretch • http://breaktimeapp.com/ ($) • https://freedom.to/ ($)
#6
Set Boundaries
Make a conscious choice: • To connect (or not) • To use only one device • To leave your device behind
#7
Schedule Time
Technology Tools
Be Selective
Prioritize Discipline
Breaks
Boundaries DIGITAL OVERLOAD
Causes
Skills
Goals
What will you do to manage your digital overload ?
Ac/on
• Pick one challenge
• Pick one skill
• Write down three related goals
• Share those goals
Information Streams
New Technologies
Multitasking
Connectivity Email
Distractions
Balance DIGITAL OVERLOAD
Schedule Time
Technology Tools
Be Selective
Prioritize Discipline
Breaks
Boundaries DIGITAL OVERLOAD
Goals
Goals
Practice
Awareness Awareness
Practice
Goals DIGITAL OVERLOAD
DIGITAL HARMONY
h"ps://pixabay.com/en/rainbow-‐faded-‐colorful-‐spectrum-‐764189/
Thank you! Please stay in touch!
Crystal Schimpf crystal@kixal.com
@crystalschimpf www.kixal.com
Infopeople Online Course begins December 8
Crystal Schimpf crystal@kixal.com
@crystalschimpf www.kixal.com
Crystal Schimpf crystal@kixal.com
@crystalschimpf www.kixal.com
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Articles
» Conquering Digital Distraction (Harvard Business Review, 2015) https://hbr.org/2015/06/conquering-digital-distraction
» Turn Digital Overload to your advantage (Harvard Business Review, 2015) https://hbr.org/2015/05/turn-digital-overload-to-your-advantage
» Americans suffer technology overload, but we want more (CIO, 2013) http://www.cio.com/article/2382047/byod/americans-suffer-technology-overload--but-we-want-more.html
» Tech Overload? Gen Y workers are feeling it, study says (Associations Now, 2013) http://associationsnow.com/2013/10/tech-overload-gen-y-employees-are-feeling-it-study-says/
» Recovering from Information Overload (McKinsey Quarterly, 2011) http://www.mckinsey.com/insights/organization/recovering_from_information_overload
» Too much information (The Economist, 2011) http://www.economist.com/node/18895468
Books » Essentialism: The Disciplined Pursuit of Less by Greg McKeown (Crown Business, 2014) » The Organized Mind by Daniel J. Levitin (Dutton, 2014) » Overload! How Too Much Information is Hazardous to Your Organization by Jonathan B. Spira
(Wiley, 2011) » Unplugged: How to Live Mindfully in a Digital World by Orianna Fielding (Carlton Books, 2015) » The Myth of Multitasking: How “Doing it All” Gets Nothing Done by Dave Crenshaw (Jossey-
Bass, 2008) » 168 Hours: You Have More Time than You Think by Laura Vanderkam (Portfolio, 2011)
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