SharePoint Version 2.0 Webinar - June 2012

Effectively Manage and Maintain

SharePoint Content with Oracle WebCenter

Fishbowl’s SharePoint Connector for

Oracle WebCenter Content – Version 2.0

Agenda

• About Fishbowl Solutions

• SharePoint Challenges & Issues• SharePoint Challenges & Issues

• Connector/Integration Objectives

• SharePoint Connector Version 2.0

• Demo• Demo

About Fishbowl Solutions

Portals & content management since 1999

First Partner to achieve dual Oracle ECM & Portal First Partner to achieve dual Oracle ECM & Portal

Specialization

Providing strategy, consulting, and supportProviding strategy, consulting, and support

Value added solution provider for WebCenter

100+ WebCenter-related projects100+ WebCenter-related projects

in last 2 years

Fishbowl Innovation

Business Justification

Fishbowl Solutions’ SharePoint Connector for Oracle WebCenter Content

Business Justification

SharePoint Issues

Holistic ECM

– Records Management– Records Management

– Application Integration

Compliance and Information Governance

– Use cases not in line with organizational policies and regulationspolicies and regulations

– Orphaned sites/content

Content Growth & Infrastructure Costs

– Site sprawl

– Additional licenses and 3rd-party tools– Additional licenses and 3rd-party tools

Fishbowl’s Integration Objectives

Pair Collaboration with Best-In-Class ECMPair Collaboration with Best-In-Class ECM

Manage content resulting from collaboration

Maintain SharePoint user experience

Configurable yet transparent content storage

End-to-End content lifecycle management

Fishbowl’s SharePoint Connector

• Operates as Storage Provider

• Oracle database or file store provider • Oracle database or file store provider instead of SQL Server

• SharePoint Front-End UI

• Collaborate in SharePoint – store• Collaborate in SharePoint – storein Oracle WebCenter Content

• Highly Configurable Storage Options• Highly Configurable Storage Options

• Store based on library, folder location, file size or extension

• End-to-End Collaboration and ECM System

• Familiar experience backed by one system of record• Familiar experience backed by one system of record

• Supported Environments:

• Oracle WebCenter Content 10 and 11g• Oracle WebCenter Content 10 and 11g

• SharePoint 2010

Connector Features Overview

• Configuration

• Site hierarchy inheritance*

• Self-service configuration*• Self-service configuration*

• User Interface

• SharePoint: Icons to indicate storage location*

• WebCenter Content: Text to denote management location*

• Data & Content Integrity• Data & Content Integrity

• Metadata mapping

• Version control*

• Managed content – Content edits occur in SharePoint*• Managed content – Content edits occur in SharePoint*

• Dual availability – No duplication

• Flexible Storage Options

• Individually

• Library• Library

• Folder location

• File extension or size

* New in Version 2.0

2.0 Feature: Configuration Inheritance

FarmFarm Admin

Content Server Site URL

Username & Password

Delete from WebCenter

Site Collection

Delete from WebCenter

Site AdminSite Collection Site AdminInherit & Override

Site Site OwnerInherit & Override

Folders Power UserFolders Power UserInherit & Override

2.0 Feature: Enhanced UI – Indication Icons

Column

and icons

Oracle WebCenter

and icons

to indicate

storage

location

SharePoint

location

2.0 Feature: Enhanced UI – WebCenter

Search Results:

• Icons & hover over

image text to image text to

denote managed

locationIcon

Cue

Content Info:

• Text cue for

managed locationmanaged location

• Link to item in

SharePoint

• Menu items Text

Cue

Link

removed from

Content Actions

2.0 Feature: Version Control

Versions maintained by both systems

– Store major and minor versions in Oracle WebCenter Content

Configurable versioning options– Configurable versioning options

– Ability to delete documents in WebCenter Content that were

deleted from SharePoint

Version Control Example

- Store All Revisions in WebCenter Content

- Do Not Allow Delete from WebCenter Content

No

SharePoint Action SharePoint Revision WCS Revision Comments

User edits item 0.2 0.2 (Released)

0.1 0.1

User Publishes item 1.0

0.1

1.0 (Released)

0.1

Rev Label updated on existing item in WCS

User unpublishes item 0.2 0.2 (Released) Rev Label updated on existing item in WCS

0.1 0.1

User Publishes item 1.0

0.1

1.0 (Released)

0.1

Rev Label updated on existing item in WCS

User edits item 1.1

1.0

1.1 (Released)

1.01.0

0.1

1.0

0.1

User publishes item 2.0

1.1

2.0 (Released)

1.1

Rev Label updated on existing item in WCS

1.0

0.1

1.0

0.1

User deletes minor

revisions

2.0

1.0

2.0 (Released)

1.1

No change to items in WCS

1.0 1.1

1.0

0.1

2.0 Feature: Add Content from WebCenter

Provide SharePoint users

access to items in

WebCenter Content WebCenter Content

• Administrator function

• Controlled by security group • Controlled by security group

and accounts

• Search WebCenter Content

• Select individual items or “All”

items

• Add only released version or • Add only released version or

all revisions

Connector Differentiators

• What It Is:

• Storage Provider developed using Microsoft • Storage Provider developed using Microsoft SharePoint API

• Transparent / seamless integration• Transparent / seamless integration

• Oracle Single Source of Authority within SharePoint

• Merge Oracle performance, scalability, and authority with the convenience and features of SharePointSharePoint

• Sharing of information between two different use casesuse cases

Demonstration

Connector Benefits Summary

• Holistic ECM• Surface content to Oracle • Surface content to Oracle

applications

• Information Governance• Information Governance• Enhanced Version Control

• Storage Management• Storage Management• SQL 2010 100 GB limit

• Exadata (Database + Hardware)•

• 11g (De-duplication, compression)

“Two great products that work great together!”“Two great products that work great together!”

Why Fishbowl Solutions

• Oracle Validated

IntegrationIntegration

• Experience & Expertise• Experience & Expertise

• Numerous Customer

SuccessesSuccesses

• Ongoing Research & • Ongoing Research &

Development

Questions!

Contact Us

web: fishbowlsolutions.com email: info@fishbowlsolutions.com

phone: +1.952.465.3400 blog: cfour.fishbowlsolutions.com

twitter: @FishbowlE20twitter: @FishbowlE20

facebook: facebook.com/fishbowlsolutions

linkedIn: join our groups

webcenter content & webcenter portalwebcenter content & webcenter portal