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Instructor: Diana Silveira As we start a new year, we all make the resolution to stay organized and become more efficient. During this workshop, help yourself become prepared to meet and exceed this goal. - Learn how to declutter, dedupe and easily organize your files - Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed - Learn about tools you can use to help yourself stay organized - Organize your technology to ensure data security, back-ups, and other important processes are running at full efficiency. http://floridalibrarywebinars.org/
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Organize Your Technology: Tools and Tips to organize, sync and simplify your life
Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
Organize
DEPUPE YOUR FILES
• Duplicate Cleaner• Delete Duplicate Files•
Organize Your Files
Create Folders
• Right Click on Desktop (or within folder)• New > Folder• Name Meaningfully
Everything Has a Place•No Files left on Desktop or in folder• Create as many folders as needed• Folders Need Meaningful Names
Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
Moving Files
• PC:• Hold control to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Alternatively, you can drag files to a new folder
• Mac• Hold Command to select Multiple Files• One select, click and drag to new folder
Tip: Make sure you cut don’t copy files as you move them
Rename Files
• Image003 v. 2011JulyGabrielPoolParty100
PURGE
Do you really need
it?Picture Source http://www.elisquared.com/2011/12/follow-friday-14.html
Change Your Set-Up
• Change your default Save Destination & Download Destinations to Desktop (Not my documents or downloads- where things will just gather)
Never Let it Happen Again
•When Downloading Rename Pictures, Documents give a meaningful Name• Date• Event• Person• Tag if possible
Downloading Pictures
Delete, Delete, Delete
The Key: Clear Your Desktop
Regularly
Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed
Consider an Information Diet
Twitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn
BE AWARE OF NETFLIX QUEUE SYNDROME WITH YOUR NEWS
Consider Dumping• Redundant News Sources• Those you are “saving” for later• Topics no longer of interest
Social Media• Follow in ONE place• Why are you following
them?• If you skim or skip
them 70% of the time – delete, hide or unfollow
Cleaning Up Facebook• Delete your “likes”• “Hide” annoying family• “Unfriend” a few people• Create lists of close friends and family
Hide a Person’s Feed
• Get rid of the bacon
• Create an account or folder just for signing up
Tools you can use to helpyourself stay organized
Microsoft One Note
Evernote
Organizing Apps
• CardStar• Passbook• Reminders/ Forget the Milk• Notes
Organize your technology to ensure data security, back-ups, and other important processes are running at full efficiency.
Look into Password Managers
• Features:• Multi-browser• Multi-device• Password Generators
LastPass, Norton, Dashlane 1.1
Passwords
• Change Everything! • One word is not enough – words, symbols, numbers, capitalization• Longer the better• Double Authentication when possible
Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
Back-up
• Dropbox• SugarSync• Carbonite• iCloud
• Browser Extensions• Uninstall Programs• Turn off items on start menu
Analyze Your Settings
Contact Me
diana@novarelibrary.com
Delicious.com/dee987/
slideshare.net/dee987
www.facebook.com/NovareLibraryServices
877-816-9638
Diana Silveira
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