Office 2016's Dirty Little Secrets - or what you won't hear from Microsoft

Office 2016’s Dirty Little SecretsOr….What You Won’t Hear from Microsoft

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Office 2016 Delivers Great New Collaboration Capabilities!

Office Groups OneDrive for Business

integration

Office Groups

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Office Groups are the next incarnation of Exchange distribution lists.

“Group conversations are stored in a single Exchange Online

mailbox, separate from individual users' mailboxes….”

Source: https://support.office.com/en-US/article/Start-a-group-conversation-in-Outlook-2016-4d77a740-d672-4168-9150-99f9b4b63ab6

OneDrive for Business

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OneDrive for Business is a core part of Office 2016 collaboration

Office 2016 Lets You…

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Share Content

View Profiles

Have Conversations

Subscribe to Events

Build Groups

Create Documents Upload Documents Attach Links to Emails

That’s AWESOME…So, What’s Missing?

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Ad-hoc

Office 2016

is Great forScenarios

EnterpriseBut What

About Collaboratio

n?

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There are Two Types of Collaboration

StructuredAd-hoc

Examples

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AD-HOC Collaboration STRUCTURED Collaboration

Planning a Company Event

Designing a New Website Concept

Managing a New Product Launch

Designing a New Marketing Theme

Managing Records

Managing Clients or Cases

Managing Products

ManagingProjects

Characteristics

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AD-HOC Collaboration vs. STRUCTURED Collaboration

Small and/or temporary projectsTeams defined by business initiatives

• Long-term projects• Lot of information

Internal and external team members Mostly internal team members + partners and contractors

No compliance, audit or governance requirements

Compliance, audit, or governance requirements

Emphasis is on self-organization and flexibility

Emphasis is on storing, sharing, and finding information

Needs

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AD-HOC Collaboration vs. STRUCTURED Collaboration

Flexible group managementIncorporates many artifacts

(documents, emails, tasks, contacts, announcements, wikis, calendar events, etc.)

Quick set up/quickteardown of projects

To easily retrieve information from alarge pool of data workers need one

central repository where allinformation is stored and classified

Easy collaboration with group members

Easy collaboration with business colleagues

Anywhere, anytime access Anywhere, anytime access

Tools

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AD-HOC Collaboration vs. STRUCTURED Collaboration

EmailOutlook/Exchange

EmailOutlook/Exchange

Group ProfilesExchange (Office 365 Groups)

Group ProfilesSharePoint

Yammer

DocumentsOneDrive for Business

DocumentsSharePoint Team Sites (Office 365,

on-premises), OneDrive for Business

ConversationsExchange (Office 365 Groups)

Skype for Business

Conversations and discussionsSkype for Business

YammerSharePoint Newsfeed

The Dirty Little Office 2016 Secret

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Office 2016 has NOTHING new forENTERPRISE (‘STRUCTURED’)

COLLABORATION

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The ‘Office 2016 Happy

Little Secret’ from harmon.ie

harmon.ie Delivers on Office 365 / SharePoint-basedStructured Collaboration

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harmon.ie Enables Office 365/SharePoint Structured

Collaboration

USE METADATAto accurately classify

information (so you can find it later)

TREAT EMAILS AS DOCUMENTS OF

RECORDClassify and share

emails and documents in a single Office 365/SharePoint

MAKE YOUR COLLABORATION

TOOLS EASY TO USEby creating a single-

screen experience of all your Microsoft

collaboration tools on all your devices

SECURE OFFLINE MOBILE ACCESSto email, and to

SharePoint documents, discussions, tasks,

events, calendar, and contacts

harmon.ie enables your business users to:

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Classifydocuments and emails using metadata so they can

be found later

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ClassifyEmails as Documents of Record

Automatically assign email headers such as 'To,' 'From,' 'Subject,' and 'Received' to SharePoint metadata.

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Make it EasySingle-Screen Collaboration Experience Across

Mobile, Browser & Desktop

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Secure offline accessharmon.ie enables secure offline mobile access to documents, emails, tasks, calendars, announcements, contacts, and wikis.

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Another Office 2016 Secret…you need both types of

collaboration

StructuredAd-hoc

to allow small groups to work independently

to fulfill business initiatives

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RecommendationsTake advantage of new Office 2016 collaboration capabilities to provide flexibility to small teams / transient

projects.

Use:

Use harmon.ie to get the level of engagementnecessary to fulfill structured projects using SharePoint Online/SharePoint on-premises

Use:

For Structured CollaborationFor Ad-hoc Collaboration