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GETTING DIGITALLY ORGANIZED
2-Part Series for NEFLINPresenter: Diana Silveira
Agenda
Delete What You Don’t Need
Organize Your FilesOrganize Incoming
Knowledge
Image Source: https://goo.gl/jmlvvn
Which Operating System are you running?
How do you rate your
digitalorganization?
Image: http://goo.gl/oZoALN
Image: http://goo.gl/k6ndPI
Organize
DELETE WHAT YOU DON’T NEED
http://goo.gl/nr6WDh
Deleting = Good Try to keep 25% of your hard drive free
(on a 500GB hard drive, that’s 125GB free)
Less space = your computer works harder Become more productive
Quote sources: http://goo.gl/sQrAF1 http://goo.gl/vj1TeH
Recycle Bin
• Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)
• Shift + Delete to bypass Recycle Bin• Clean out regularly
Delete Duplicate Fileshttp://goo.gl/Tc3E0w CNET: http://goo.gl/Cqyr96
Duplicate Cleaner
Duplicate Cleaner
Tip: To Preview Image Click on Image Name
DupeGuru
http://www.hardcoded.net/dupeguru/
CCleaner
https://www.piriform.com/CCLEANER
Review/Delete
Installed Programs
• Control Panel > Programs > Uninstall Programs• Windows 10: Right click on program in start, and
choose “uninstall” • Settings > System > Apps & Features OR use control
panel
Do you really need it?
Picture Source http://goo.gl/3z1HBa
Organize Your Files
Create Folders• Right Click on Desktop (or within
folder)• New > Folder• Name Meaningfully
Everything Has a Place Decide on an organizational
methodology Create as many folders as
needed Folders Need Meaningful
Names Turn on preview (View >
Extra Large Icons) to see Drag items to folders in
sidebar
Moving FilesPC:
• Hold Ctrl/Shift to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Right-click and drag to make sure you are moving
Mac• Hold Command to select Multiple Files• Click and drag to new folder
Rename Files• Image003 v.
2011JulyGabrielPoolParty100
• F2 or Right Click > Rename
Rename multiple Files
>
Shift or Ctrl to select multiple files
Rename all at once!
Change Default Save Destination• Save to Desktop
• Not My Documents or Downloads (where things will just gather)
• In Chrome > Settings > “Show advanced settings”
Never Let it Happen Again• When downloading, rename pictures and documents. Give a meaningful
name:– Date– Event– Person– Tag if possible
• Check EXIT data if unsure (Right click > properties)
What is your organizationa
l system? tips?
The Key: Clear Your Desktop Regularly
Organize incoming knowledgeMaximize the time you have
Avoid becoming overwhelmed
Consider an Information Diet
Twitter, Email, RSS, Facebook, Google+, Pinterest, LinkedIn
BE AWARE OF NETFLIX QUEUE
SYNDROME
Consider Dumping
Redundant News Sources Those you are “saving” for
later Topics no longer of interest
Social Media Follow in ONE place Why are you
following them? If you skim or skip
them 70% of the time – delete, hide or unfollow
Cleaning Up Facebook Delete your “likes” “Unfollow” annoying family “Unfriend” a few people Create lists of close
friends/family
Clean Up Facebook
CustomizeYour Feed
Look through Likes & Following
Email Management
Unroll.me
Boomerang
Additional Tips • Schedule times to read email
• Delete without opening• Action: Reply, Do, Delete• Pick up the phone• Turn off Push Notifications on Phone• Minimize the CC/BCC• Canned Responses!
Image http://goo.gl/lcBDnu
Challenge• Try out one of the tips mentioned in this
presentation• E-mail me (dee987@gmail.com) which tool
and your experienceEx: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”
GETTING DIGITALLY ORGANIZED: PART 2
2-Part Series for NEFLINPresenter: Diana Silveira
QUESTIONS & FOLLOW-UP FOR
WEEK 1
What did you try & what was your biggest
surprise?
• Ccleaner• Duplicate Files• Unroll.me
CLOUD COMPUTING
What cloud services do you use?
Remote File
Storage
Dropbox keeps 30 days – back-
up so I can restore
accidently deleted files.
Phew!
Syncing Different Devices
o Desktop Version of Dropbox and keep all documents/folders stored there.
o Download the Appo Web-based access
Auto-Sync Mobile Phone Pictures and Desktop Uploads
Sync Your Ebooks
www.gutenberg.org/
o Open Dropbox on device and read away
o Automate – and send to your Kindle wappwolf.com
ALTERNATIVES TO DROPBOX/
PRODUCTIVITY TOOLS
Evernote
IFTTT
RSS READERS
FEEDLY
Organize your technology to ensure data security, back-ups, & other important
processes are running at full efficiency.
Analyze Your Settings
Browser ExtensionsEssentialsGoog.gl (Chrome)/To.ly (Firefox)LastPassPinterestGetPocket/EvernoteLinky
Firefox – Privacy EssentialsLightbeamTerms of Service
ad block plus https://friendsplus.me/
Uninstall Programs
• Located in: • Windows: Control
Panel/Settings• Mac: Go > Applications >
Click & Drag to Trash
Turn off items on start
• Windows: Found in Task Manager• Mac: System Preferences > Users & Groups > Login Items
What tools do you use?What are your organizational Tips?
Staying Safe
Spyware/Antivirus
GetPocket
Microsoft
Don’t have Windows Defender? Download Security Essentials.
SpybotAVGPanda Free
http://www.safer-networking.org/More at: http://goo.gl/xNqFG
Free Malware Scanners
Pay Options
o Avira Antiviruso Norton
Security Tipso Complex & Different Passwords
o Phishingo Hacked/Spoofing
Beware of “Add-ons”
Passwords
• Change Everything Regularly! • One word is not enough – words, symbols,
numbers, capitalization• Longer the better• 2-Step Authentication when possible Great infographic:
http://goo.gl/zadn2M
Look into Password Managers
• Features:– Multi-browser– Multi-device– Password Generators
LastPass, Norton, Browsers
Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
Backing Up and Syncing
Data
Image source: http://goo.gl/PK7f8L
Backups
DISCUSSION & QUESTIONS
DTSEARCHWIKI
Class Recommended
diana@novarelibrary.comslideshare.net/dee987
Diana Silveira
www.learnsurge.comwww.novarelibrary.com
Recommended