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MANAGINGMEETINGMINUTES
TobiasSchlömer
ACONCEPTFORACONNECTIONSADDON
Agenda
1. Company&Status2. Meetings&Content3. Contenttypes&Tools4. Requirements&Options5. Outlook
LocalLevel
1.Company&Status
LandesbankVorarlberg
Zentralbank
20+independentlocalbanks,90+offices,1.200+employees
NationalLevel
RegionalLevel
Owne
rship
ITServices
1.Company&Status
Testingconnectionssincelate2013
Localinstallation sinceearly2014
Selectprojectssincemid2014
Regularusecasessinceearly2015
DecisiontoreplaceoldInformationManagementSystemwithC5.xandXCC
2.Meetings&Content
Source:WillBryant@www.buyolympia.com
2.Meetings&Content
• gather• distribute• discuss• create• …
Information Tasks Decisions
• assign• workon• followup• verifyresults• …
• prepare• make• review• …
Connectionsprovidesalotoftoolsforthis!
3.Contenttypes&Tools
• gather• distribute• discuss• create• …
Information Tasks Decisions
• assign• workon• followup• verifyresults• …
• prepare• make• review• …
‣Wiki ‣ Activities ‣ ???
3.Contenttypes&Tools
Decisionsshouldbehandledlike„information“theyshould:• beshared• bedistributed• berecommended• befollowed• bediscussed• haveversions(!)
‣Wiki
4.Requirements&Options
Goalsformanagingmeetingminutes:• Listofmeetings• Unifiedinterface&on-boardtools• Connectedtocommunities• 3primarycontenttypes:• Discussinformation• Assigntasks• Makedecisions
• Letothersknow!
4.Requirements&Options
Option1-Useactivitiesasashortcut:‣ Activity=Meeting(e.g.weeklyteam-meeting)‣ Section=Meetingdate‣ Entry=InformationorDecision(linked?)‣ Task=ToDo
4.Requirements&Options
Option2-Separationofcontentbytype:
Information &Decisions
Tasks
Documents
Community
AWiki,Activities,Files
CommunityOverview
News
Status
Members
Activities
Files
Wiki
MeetingsMeetings
4.Requirements&Options
Option2-Separationofcontentbytype:
Listofmeetings(Wiki)
CommunityOverview
News
Status
Members
Activities
Files
Wiki
Meetings
4.Requirements&Options
Option2-Separationofcontentbytype:
Meetingminutes(Wiki)
Tasks (Activities)
Attachments(Files)
Meetingname
Participants(Members)
Meetingdate
4.Requirements&Options
Option3-Distributionofcontent:
Community
AWiki,Activities,Files
Community
BWiki,Activities,Files
Information &Decisions
Tasks
Documents
Part1
Part2
Information &Decisions
Tasks
Documents
CommunityOverview
News
Status
Members
Activities
Files
Wiki
Meetings
4.Requirements&Options
Option3-Distributionofcontent:
Part1(Wiki)
Tasks (justaview)
Attachments(justaview)
Meetingname
Participants(Members)
Meetingdate
+Task(Activities) +Attachment(Files) +Tag
Part2(Wiki)
+Task(Activities) +Attachment(Files) +Tag
4.Requirements&Options
Goalsformanagingmeetingminutes:✓ Listofmeetings✓ Unifiedinterface&on-boardtools✓ Connectedtocommunities✓ 3primarycontenttypes:✓Discussinformation✓Assigntasks✓Makedecisions
✓ Letothersknow!
5.Outlook
✓ Conceptiswrittenandreviewed✓ Offershavebeenmade
๏ Reviewoptions๏ Findotherusers&usecases๏Makeadecision๏ Getstartedondevelopment๏ …
That’sit!IfyouareinterestedyoucancontactmeandconnectviaLinkedInorXing
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