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A quickly review about Inbox Zero and one strategy to start now
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E-mail OVERLOAD
your email
has been accumulating because you
don't have time to answer it properly
you answer 1 email and receive 3 new emails
you also fear losing track of the emails you haven't responded to
The idea of not checking your email for 30 minutes can cause hives ?
What if I
'miss' something?
We have an
“Always on” approach
BUT
What is the problem ?
Playing way too much
with your email without success!
Do you want to be more effective with
your e-mail ?
First, remember:
“ There is no silver bullet ” Frederick Brooks
It’s can help you or not...
What’s Inbox Zero ?
Habits to help you empty your email inbox
spend less time playing with your email and more time doing other things
What’s Inbox Zero ?
- Read - Read (after I’ll answer this)
- Read (mark as unread)
- Read another email - Read (ow! I need to answer this)
never finish...
How we play with email:
- Processing to inbox zero (move from inbox folder to pending folders)
..after with your inbox empty
- Read pending folders (delete, answer or archive the email)
Inbox Zero way:
Starting Inbox Zero
1 Improving your habits
Lying to yourself doesn’t empty your inbox
Don’t treat every email in your
growing inbox like a gift
Don’t use email for you TO DO List
Create filters to decrease
undesirable emails
Choose the best time to process and read
Do Email Less
2 Processing emails to
Inbox Zero
Processing
More than checking, less than responding
Quickly reading &doing: Delete, Delegate, Respond (if less than 2 minutes) or
Move to Pending Folders
3 Reading
pending folders
Each email in pending folder
is an open loop which needs some action
Pending folders are divided to organise priorities
Remember:
You can't waste time thinking where is the best place to put
each email
You need few options to be fast
What is working for me: 1-RespondTo_soon 2-RespondTo_oneday 3-Todo_soon 4-Todo_oneday 5-ToRead 6-Archive
How to work with these folders?
Every day: Try to empty RespondTo_soon Todo_soon
When have time: Try to empty RespondTo_oneday Todo_oneday ToRead
Finally, After closing an open loop, you should move these emails to 6-Archive folder
Pending folders
Archive
Next action
Inbox Zero
Inbox Zero Start from scratch
It’s impossible to process all of your email
Strategy: 1 – Process the last 2 or 3 months 2 – Move others emails to Archive / Oldest 3 – Start Inbox Zero TODAY
Sources:
http://inboxzero.com/articles/ http://www.43folders.com/2006/03/13/philosophy
http://www.43folders.com/2006/04/04/better-practices
Related Links:
http://blog.bluesoft.com.br/getting-things-done-gtd/
http://www.mailboxapp.com/
Merlin Mann
Read more…
Roger Camargo @huogerac github.com/huogerac
blog.billcode.com.br
Thank you!
billcode.com.br
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