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Artisan E-Learning embarked on a research project to select an online project management tool to help them manage the development of about 40 hours of custom e-learning courses per year. This case study on the selection process was presented at the E-Learning Guild's Learning Solutions conference in March 2014.
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Implementing Project Management SoftwareDiane Elkins | dpelkins@artisanelearning.com | @dpelkinsNick Elkins | nick@artisanelearning.com | @nickelkinsArtisan E-Learning
Software Features ListClarizen feature list
Identifying Priorities
Identifying Finalists
Tiers of Project Management Tools
• Task assignments• Document storage• Discussions• Simple schedules
• Dependency-based Gantt charts
• Cross-project analysis• Cross-project resource
management
• Separation of duration and work hours
• Earned value analysis
Dependency-Based Gantt Charts
Cross-Project Resource Management
Duration vs. Effort
Earned Value Analysis
Mod 1 30 min. 1st online draft in client review
Mod 2 20 min. 1st online draft being built
Mod 3 45 min. storyboards waiting for final sign-off
Mod 4 20 min. 1st draft storyboards submitted to client
Mod 5 15 min. not started
Used 75 out of 280 hours What is our percent
complete?
Are we on budget?
Earned Value Analysis
Actual cost of work performed
Budgeted cost of work performed
Reviewing Demos
The WinnerCELOXIS$14.95user/month
Implementation Decisions
• Security/permissions
• Time codes
• Expense codes
• Dummy roles
• Standard task list
• Standard duration
• Standard work effort
• Report filtering options
• Roll-out plan
• Training
Implementing Project Management SoftwareDiane Elkins | dpelkins@artisanelearning.com | @dpelkinsNick Elkins | nick@artisanelearning.com | @nickelkinsArtisan E-Learning
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