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How IMEC deployed Office 365 and SharePoint Online together with RealDolmen to facilitate collaboration within the organization and with partners and customers
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IMEC SHAREINNOVATE, COLLABORATE AND EXCEL
FRANCIS BRUYNSEELSJORIS POELMANS
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© IMEC 2014
Francis BruynseelsDirector Operations Smart Systems and Energy Technology
E-mail: Francis.Bruynseels@imec.be
IMEC – ASPIRE INVENT ACHIEVE
Mail address: Kapeldreef 75 – B-3001 Leuven – Belgium
www.imec.be
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© IMEC 2014
#Name: Joris Poelmans #Function: Principal Consultant
#Email:joris.poelmans@realdolmen.com #Twitter: jopxtwits
#Blog: jopx.blogspot.com
#Slideshare: www.slideshare.net/jplq631
Company: www.realdolmen.com
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© IMEC 2014
AGENDA
imec company presentation▸History and mission
▸Our business
Our journey from the collaboration of today
towards a new way of collaborating
Beyond deployment
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© IMEC 2014
HISTORY
Established by state government of Flanders in 1984
Independent non-profit organization
Worldwide reach
Initial investment: 62M€
Initial staff: ~70
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© IMEC 2014
MISSION
World-leading research in nanoelectronics
Scientific knowledge with innovative power of global partnerships in ICT, healthcare and energy
Industry-relevant technology solutions
International top talent in a unique high-tech environment committed to provide building blocks for a better life in
a sustainable society
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© IMEC 2014
2013 IN NUMBERS
Imec’s staff has grown to 2,086 people
Of these, 383 are residents - visiting researchers from partner companies & institutes
And 289 are PhD researchers
Our staff represents 71 nationalities
The average age is 40 years
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© IMEC 2014
NATIONALITIES01/01/2014:
▸ 2,086 people PR + NPR
▸ 1, 142 Belgians & 156 Dutch
▸ 71 nationalities
PR = payroll NPR =non payroll
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© IMEC 2014
IMEC IN THE WORLD
office USA San Francisco
Belgium Leuven
The NetherlandsEindhoven
ChinaShanghai Office Japan
TokyoTaiwan Hsinchu
India Bangalore
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© IMEC 2014
STATE-OF-THE-ART RESEARCH FACILITIES
300mm
pilot line
450mm
ready
200mm
pilot line
Nano
biolabs
NERF
lab
Organic
solar cell
line
Silicon
solar cell
line
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© IMEC 2014
RESEARCH PROGRAMS
HETEROGENEOUS
INTEGRATION
ELECTRONICS FOR
HEALTHCARE
& LIFE STYLE
WIRELESSCOMMUNICATION
IMAGE SENSORS &
VISION SYSTEMSENERGY SENSOR
SYSTEMS
FLEXIBLE
ELECTRONICS
AP
PL
ICA
TIO
N
DR
IVEN
RESE
AR
CH
TE
CH
NO
LO
GY
D
RIV
EN
RESE
AR
CH MEMS SENSOR PHOTONICS
CORE CMOS
LITHOGRAPHY DEVICES INTERCONNECTS
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© IMEC 2014
RESEARCH PROGRAMS
FOR FULL INDUSTRY ECO SYSTEM
LamRESEARCH
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© IMEC 2014
A SAMPLE OF THE FLEMISH PARTNERS
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© IMEC 2014
Services
TrainingSpin-offs
Technology
Transfer
&
licenses
Joint R&D
Prototyping
LVM
WHAT WE OFFER
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© IMEC 2014
FLEXIBLE COLLABORATION MODELS
Generic Building Blocks
Pre Competitive
Shared IP
Shared Risk/Cost
Specifications based projects
Proprietary IP
Full Cost
including LVM/Tech Transfer
Development
Project
imec - single
Collaborative
research
imec - manyProgram
Partner A
Partner B
Partner C
Partner D
Partner E
Project Partner
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© IMEC 2014
COLLABORATION TODAY
PhoneVideo conference Databases
FTP
WebEx
Partner website
Local storage
Remote storage
...
@office
@home
@abroad
Partner
resident
imec employeeMeetings
Paper
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© IMEC 2014
COLLABORATE AND EXCEL
High demand for more collaboration support ▸Intra Leuven HQ
▸Worldwide (imec offices, partner offices,...)
▸Between imec employees and partners
▸Any-X (place, time, device, person,...)
▸User oriented
New technology introduction with a high
attention for change management
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© IMEC 2014
COLLABORATE AND EXCEL
imec share
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© IMEC 2014
DEPLOYMENT OF IMEC SHARE
Collaboration between ICT and TU▸RealDolmen consultancy
▸Iterative incremental approach
▸Core team
▸Identify and share best practices
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© IMEC 2014
DEPLOYMENT OF IMEC SHARE
Started with a pilot▸Project Management Information System
- Centralize project information
- Facilitate project communication and collaboration
- Automate project processes
▸Driven by the core team TU members
▸Build up knowledge to foster future projects
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© IMEC 2014
STATUS TODAYimec share
PilotDeployed
Scheduled Deployment
CLOUD
PRODUCTIVITY
SOLUTION
How do I provide an environment
which scales as my organization
grows?
How can I provide my employees
the best productivity tools?
How can I enable teamwork, even if
across the globe?
Interoperability
Documents Sites Social
How do I ensure compliance?
VoiceEmail Apps
Insights
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© IMEC 2014
2012 2013 2014
NEW OFFICE DEPLOYMENT
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© IMEC 2014
Deployment is not enough
Training alone is not working
Driving adoption is hard and it takes time
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© IMEC 2014
DRIVING SUSTAINABLE ADOPTION
IN 4 STEPS
Work closely with business
Translate technology into business value
Map capabilities into a solution
Common
requirementsWork packages
SCENARIOS @IMEC
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© IMEC 2014
DRIVING SUSTAINABLE ADOPTION
IN 4 STEPS
Focus on the user experience
Make the solution belong to users
Ask people about areas for improvements
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© IMEC 2014
FOCUS ON THE USER EXPERIENCE
Unified communications platform
Identify “low hanging fruits” to begin with
Keep it simple to avoid overwhelming people
Get the right team for your pilot
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© IMEC 2014
DRIVING SUSTAINABLE ADOPTION
IN 4 STEPS
“Adoption is not something that can be mandated.
Adoption occurs when users decide for themselves that
the solution provides them with a net benefit.”- Socialtext white paper
http://www.socialtext.com/solutions/wp_implementation.php
Build a core team of champions
Show people what’s in it for them
Leverage sponsors and early adopters
Deliver simple and engaging training
One size doesn’t fit all
Bring people together
Communications planning does not end at solution launch
Align communication channel with intent
Be authentic, communicate goals and timeline
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© IMEC 2014
DRIVING ADOPTION IN 4 STEPS
No one size fits all
Make it scalable to leverage capabilities
Not engraved in stone
Collaborative governance
No governance without user adoption
True empowerment
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© IMEC 2014
GOVERNANCE TOOLSET
ManageabilityFlexibility
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© IMEC 2014
WHAT WE DID NOT TALK ABOUT
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© IMEC 2014
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